Fahtima Spicer
Staten Island,NY
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Legal Assistant
New York State United Teachers
08.2018 - Current
- Revised and finalized legal documents for filing with New York State Courts for legal proceedings in the Education and Union Law.
- Filed court documents and legal pleadings with New York State Courts on behalf of attorneys.
- Prepared, drafted and finalized correspondence and legal forms to clients, and courts.
- Managed and prepared attorney expense vouchers and submitted to accounting for processing.
- Managed client files and records, observing confidentiality, and extreme discretion.
- Responsible for setting up meeting and agendas for office.
- Managed several attorney calenders and made notes for deadlines, motions, and other important dates.
- Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
- Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.
- Responded to client inquiries to provide accurate legal advice and offer assistance.
- Data entry. Added all billable hours, meetings, hearing dates, documents received and sent to online system.
- Updated case progress to online system.
- Contacted clients to schedule appointments and discuss progress of cases.
Administrative Assistant
NYC Temp Agency
08.2017 - 08.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Developed strategies to streamline and improve office procedures.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
Administrative Assistant
Jewish Community Center Of Staten Island
09.2011 - 08.2017
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence to community and participants.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Established administrative work procedures to track staff's daily tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Answered phone system, routing calls, delivering messages to participants and staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Created and executed record filing system to improve document organization and management.
- Scheduled office meetings for staff and newly enrolled participants.
- Assisted development and implementation of new administrative procedures.
- Developed strategies to streamline and improve office procedures.
Education
No Degree - Human Services
Technical Career Institutes
New York, NYHigh School Diploma -
Curtis High School
Staten Island, NY06.2007
Skills
- Office Management
- Legal and Court Processes
- Travel and Event Coordination
- Finalizing legal documents
- Scheduling
- Westlaw and LexisNexis
- Education & Union Law
- Time Management
Certification
NYC Public Notary
Timeline
Legal Assistant
New York State United Teachers
08.2018 - Current
Administrative Assistant
NYC Temp Agency
08.2017 - 08.2018
Administrative Assistant
Jewish Community Center Of Staten Island
09.2011 - 08.2017
No Degree - Human Services
Technical Career Institutes
High School Diploma -
Curtis High School
NYC Public Notary
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