Faith Smith
Humble,TX
Summary
Precise Accounts Payable Specialist with 15 years of experience working with vendor accounts. Skilled at fixing accounts, data discrepancies and financial management with professionalism and using various software. Personable with dedication to exceeding goals, modernizing systems and closely managing tasks given. Proven history of resourcefulness, accuracy and extensive knowledge of full cycle accounts payable and all other accounting functions.
Overview
15
15
years of professional experience
Work History
Accounting Manager / Bookkeeper (Temporary)
Infinity Marine Offshore
01.2024 - 03.2024
- Prepared various reports essential for the Accounting Department
- Processed accounts payable and accounts receivables in OPF, Oracle EBS and Quickbooks
- Oversee timesheets of work performed by contractors at job site
- Assisted in daily, monthly, and annual accounting activities
- Generated crucial financial reports to aid in informed decision-making
- Played a crucial role assisting in resolving discrepancies.
Cost Accountant Coordinator (Temporary)
Carmax Technology
09.2023 - 12.2023
- Processed data into the new Oracle Costing module
- Captured all cost details related to store inventory
- Updated cost updates to vehicle data
- Worked with high volume transactions
- Processed invoices into Oracle EBS
- Partnered with other teams when needed.
Staff Accountant (Temporary)
Perdido Energy
06.2023 - 09.2023
- Code and process invoices based on wells and chart of accounts in DocVue and Oracle Fusion
- Processed accounting reports and vendor maintenance in OGSYS
- Respond to and resolve vendor inquiries
- Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly
- Perform 1099 maintenance, processing and reporting
- Assisted with JIBs
- Assist in additional financial/accounting processes as needed.
Sr. Accounts Payable Analyst (Contract)
Retail Business Services
11.2022 - 07.2023
- Repairing the error and then re-triggering to SAP
- Using APS and Remedy to view errors in the mapping from Legacy to SAP
- Processed new invoices into Oracle Fusion
- Created purchase orders in Remedy to interact with Oracle
- Work with the technical team to identify what is wrong so they can fix the Legacy to SAP daily
- Loads file so transactions stop going on to CIF with errors
- Respond to and resolve vendor inquiries
- Communicate professionally through remote collaboration with Team Members
- Reconcile vendor statements, researches and corrects discrepancies.
Accounts Payable Resolver (Contract)
Southern Company
04.2022 - 11.2022
- Resolving challenging accounts and invoices with discrepancies effectively and professionally, including but not necessarily limited to triage support on 'stuck invoices' and direct outreach to end users, vendors, etc
- Both internal and external in Oracle
- Research and process invoices, checking billing documentation and following up as appropriate
- Review and compare purchase orders, work orders, invoices, and remittance advices to reconcile any unbalanced charges or discrepancies on accounts
- Communicate professionally through remote collaboration with Team Members
- Respond to and resolve vendor inquiries
- Assist in additional financial/accounting processes as needed.
Accounts Payable Specialist (Temporary)
Universal Plant Services
01.2022 - 03.2022
- Process/review invoices including review of proper coding, proof of purchase and verification of approvals
- Process/review, code and gather approvals for employee expense reports
- Enter invoices into Vista by office location
- Enter utility and overhead invoices into Oracle EBS
- Correspond with vendors and respond to inquiries
- Reconcile vendor statements, researches and corrects discrepancies
- Assist with month-end close and annual year-end close
- Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
Account Generalist Administrator (Temporary)
Huntsman International – Terol Plant
04.2021 - 12.2021
- Review all invoices for appropriate documentation and approval prior to payment
- Sort and process all incoming invoices into Oracle EBS
- Receive payments from vendors and email vendors to receive payment
- Performing system implementation for SAP
- Process 3-way PO matching, matching invoices up to 100 plus line items
- Process checks requests
- Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly
- Reconcile vendor statements, research, and correct discrepancies
- Assist in month end closing
- Maintain files in accordance with company policy.
AP Analyst (Contract)
Versa Integrity
03.2020 - 03.2021
- Processed full cycle, high volume AP in Oracle Fusion, three-way matching of PO’s and Non-PO’s
- Processed vendor invoices, ensuring they were compliant with internal policies (obtaining approval, processing, and paying)
- Process contractors’ timesheets into openinvoice.com
- Supported the Finance Team by assisting with special tasks/projects during month end
- Assisted with month-end close activities surrounding AP and accruals
- Managed customer account details for non-payment and delayed payments
- Monitored all email and mailed correspondence for all vendors
- Setup new vendor accounts with the Procurement department.
Accounting Generalist
Brunel Energy
12.2018 - 01.2020
- Process vendor invoices ensuring they are in compliance with internal policies (obtaining approval, process and pay)
- Perform 1099 maintenance, processing and reporting
- Daily receipt of cash and reconciliation of Accounts Receivable
- Manage customer account details for non-payments, delayed payments and other irregularities to include following up on aged accounts and reduce DSO
- Assist with month-end close activities surrounding AP and accruals
- Prepare and adjust journal entries
- Supports finance team by cross-training as necessary and perform additional special tasks or projects as requested
- Maintains accounting controls by following policies and procedures, complying with federal, state and local financial legal requirements
- Prepare and update Standard Operating Procedure documentation
- Assist the Controller with preparation and coordination of financial audit process.
AP Staff Accountant
Eurecat US Incorporated
07.2018 - 12.2018
- Worked with the Senior Accountant on daily processing of invoices including coding, matching to purchase orders, and routing to appropriate managers for automated invoice approval
- Assisted the Senior Accountant daily to review invoices on hold and resolve issues through critical thinking and strong communication with vendors
- Prepare general ledger entries as part of month-end financial close processes including accruals and reclassifications
- Prepared weekly AP checks for mailing on a timely basis and communicated to vendors as needed regarding exceptions in invoice processing
- Weekly review and processing of expense reports and cash posting of all incoming customer receipts
- Reconciled the monthly credit card statements for each location to ensure all charges are within company policy and have been coded to the proper department.
Accounts Payable Coordinator Lead / Document Control Coordinator
Carpenter Chemical Plant
12.2015 - 07.2018
- Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established procedures in an efficient, timely and accurate manner
- Handles all vendor correspondence via phone, email, and regular mail
- Investigates and resolves problems associated with processing of invoices and purchase orders
- Attaches the corresponding purchase orders to incoming invoices with all supporting documentation
- Confirm appropriate approvals from General Manager and Plant Manager before processing invoices
- Files, maintains, and distributes accounting documents, records and reports
- Reconciles various vendor accounts’ by identifying errors in posting or omissions by applying appropriate accounting standards
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status
- Communicate the resolution of discrepancies to appropriate persons
- Pay vendors and suppliers and maintain records of each account
- Administration backup for the Transportation Coordinator, Export Coordinator, Front Office Coordinator, and Human Resources
- Compile, print reports, and create data books based on department satisfaction
- Maintain CONTROLLED DOCUMENTS throughout the facility in safe/secure electronic format
- Responsible for all quality documentation; Controlled documents include procedures used for training personnel, work instructions, policies/procedures regarding the operation of the facility in all departments, and forms used to collect evidence of work done (quality records)
- Confer with established personnel; Facilitate & coordinate all revisions to controlled documents
- Coordinate the periodic review of departmental work instructions and procedural manuals
- Post all relevant documents used in training or for informational purposes to the intranet (ISO requirement) and post most recent information to the intranet.
Document Control Clerk
Piping Technology & Products
10.2013 - 10.2015
- Compile, print reports, and create data books based on customer satisfaction
- Develop strategies to improve customer relations and customers’ overall experience
- Responsible for all quality documentation; review and approve all ASME VIII calculations, drawings, weld procedures, and data reports
- Confer with established personnel, vendors, and/or customers to coordinate production or shipping activities and to resolve complaints or eliminate delays
- Also interface with various departments for the completion of the job like detailing, fab shop, Q.C., shipping etc
- Examine documents, materials, and/or products and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications
- Perform all other duties as assigned.
Member Assistance Representative
Shell Federal Credit Union
11.2012 - 10.2013
- Performed accounting inquires, prepare reports, calculated end of month totals for all new loans, answering calls and chats while on calls, respond to members’ email, mail out account information upon request, process documents, and process payments
- Perform data entry by entering new and updated customer and account information and administrative/clerical duties
- Assist members with banking needs such as opening new accounts, account maintenance, disputes, and lending
- Assist other departments regarding members’ account such as collections, lending, and the operations support department
- Process loan reports per excel worksheet, cross sell products and services, interview loan applicants to determine loan needs, issue debit cards and all forms of checks to members.
Accounting Assistant / Customer Support Specialist
Sharps’ Compliance
05.2009 - 11.2012
- Provided accounting and clerical support to the accounting department, reconciled accounts in a timely manner, monitored customer accounts for non-payment and delayed payment, performed a high-level of multi-tasking and clerical duties such as answering calls, answering chats, distributing emails and voicemails to appropriate reps/departments, handling inquiries and requests from customers
- Also provide shipment/delivery and tracking information to customers
- Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data
- Participate in conference calls; process purchase orders, faxed orders, emailed and phone orders for medical waste products
- Maintain a strong customer support relationship with all customers
- Assist with various departments such as, inside/outside sales department with updating account information and posting of payments to customers’ account
- Aid with online support and registrations of services
- Also knowledgeable in HIPAA and OSHA regulations.
Education
AAS in Accounting -
Lone Star College
Atascocita, TX06.2024
Skills
- SAP
- Navision
- NetSuite
- OnBase
- Concur
- Dynamics AX
- Great Plains
- JD Edwards
- Oracle Cloud
- Oracle Fusion
- Oracle EBS
- Syteline
- MAS 500
- Salesforce
- Quick books
- Docuware
- DocVue
- DocAlpha
- OPF
- Openinvoicescom
- Microsoft Office
- Excel (pivot tables and v-lookups)
- Journal Entries
- Bookkeeping
- Bank Reconciliation
Timeline
Accounting Manager / Bookkeeper (Temporary)
Infinity Marine Offshore
01.2024 - 03.2024
Cost Accountant Coordinator (Temporary)
Carmax Technology
09.2023 - 12.2023
Staff Accountant (Temporary)
Perdido Energy
06.2023 - 09.2023
Sr. Accounts Payable Analyst (Contract)
Retail Business Services
11.2022 - 07.2023
Accounts Payable Resolver (Contract)
Southern Company
04.2022 - 11.2022
Accounts Payable Specialist (Temporary)
Universal Plant Services
01.2022 - 03.2022
Account Generalist Administrator (Temporary)
Huntsman International – Terol Plant
04.2021 - 12.2021
AP Analyst (Contract)
Versa Integrity
03.2020 - 03.2021
Accounting Generalist
Brunel Energy
12.2018 - 01.2020
AP Staff Accountant
Eurecat US Incorporated
07.2018 - 12.2018
Accounts Payable Coordinator Lead / Document Control Coordinator
Carpenter Chemical Plant
12.2015 - 07.2018
Document Control Clerk
Piping Technology & Products
10.2013 - 10.2015
Member Assistance Representative
Shell Federal Credit Union
11.2012 - 10.2013
Accounting Assistant / Customer Support Specialist
Sharps’ Compliance
05.2009 - 11.2012
AAS in Accounting -
Lone Star College
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