Fata Kolleh
New York,New York
Summary
Dedicated Administrative Assistant with excellent experience . Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Friendly Receptionist with background in various office settings. Knowledgeable about security, service and clerical requirements. Takes on multiple simultaneous tasks with excellent time management abilities and resourceful approach.
Overview
11
11
years of professional experience
Work History
Administration Assistant/Receptionist
Arcade Edit Post Production
New York, NY
02.2018 - Current
- Scheduling and coordinating meetings, appointments, and, conference calls
- Coordinate catered breakfast, lunch, and dinner for clients
- Manage and submit expense reports.
- Booking and coordinating business travel for senior staff.
- Greet incoming visitors and customers professionally and provide friendly, knowledgeable assistance.
- Confirm appointments, communicate with clients, and update client records.
- Sort received and distributed mail correspondence between departments and personnel.
- Schedule and confirm appointments and meetings for all senior management teams.
- Oversee inventory materials monitoring, requisitions, and supply re-stocking.
- Support various administrative duties by proofreading, transcribing, and invoicing.
- Answered central telephone system and directed calls accordingly.
- Drafted agendas, recorded minutes, and created documents for meetings
- Managed accounts payable and receivable for office grossing $[Amount] per year
Event Associate
William Lea at Baker and McKenzie Law Firm
New York, NY
09.2016 - 02.2018
- Coordinated conferences, clients’ meetings, and staff’s events.
- Visited venues to planned layout and decoration
- Coordinated and monitored events timeline and ensured deadlines were met.
- Maintained conference rooms calendar, and administrative duties to support event director.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
Administrative Assistant
Norwegian cruise Line, Hawaii
Honolulu, HI
04.2015 - 08.2016
- Wrote and distributed emails, correspondence memos, letters, faxes, and forms
- Provided general support to visitors
- Acted as point of contact for internal and external clients
- Coordinated with management and senior administrative assistants to handle requests and queries from senior managers.
- Executed record filing system to improve document organization and management.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.
Household Manager
Abigail Disney/Pierre Hauser
New York, NY
06.2010 - 03.2014
- Coordinated all household functions to maintain a clean, tidy, and organized property
- Managed all general administrative functions including calendar management, travel arrangement, and purchasing
- Hosted and catered for houseguest and visitors
- Organized and managed social events, appointments, and reception.
- Supervised 5 household staff and oversaw maintenance of all household appliances and machines
- Coordinated contactor repairs and monitored projects to ensure repairs for family properties in manhattan and upstate.
- Coordinated meals for all family members with a focus on catering to dietary restrictions.
Education
Bachelor of Science - Business, service sector
University of Phoenix
New Jersey03.2014
Associate Degree of Arts - Hospitality and tourism
University of Phoenix
New Jersey 03.2012
Certificate in Culinary Arts. -
The Art Institute of Philadelphia
Philadelphia, PA06.2009
Skills
- Research and Data Analysis
- Microsoft Office Suite
- Multi-Line Phone Systems
- Reliable and Punctual
- Visitor and Customer Relations
- Data Entry and Database Software
- Customer Service-Oriented
- Multitasking and Prioritization
- Records Management
- Computer Proficiency
- Scheduling and Calendar Management
- Administrative Support
Reading and Dancing
I love reading anything good, especially Science Fiction and Fantasy novel. I love to immerse myself in the world created by the author. I Love to read because it improves my focus, memory, empathy, and communication skills; It also reduces stress, and improve mental health,
Languages
English
Native or Bilingual
French
Limited Working
Timeline
Administration Assistant/Receptionist
Arcade Edit Post Production
02.2018 - Current
Event Associate
William Lea at Baker and McKenzie Law Firm
09.2016 - 02.2018
Administrative Assistant
Norwegian cruise Line, Hawaii
04.2015 - 08.2016
Household Manager
Abigail Disney/Pierre Hauser
06.2010 - 03.2014
Bachelor of Science - Business, service sector
University of Phoenix
Associate Degree of Arts - Hospitality and tourism
University of Phoenix
Certificate in Culinary Arts. -
The Art Institute of Philadelphia
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