Fatima Minhaj

• Handled confidential and sensitive information with discretion and tact.
• Organized and coordinated conferences and monthly meetings.
• Facilitated training and onboarding for incoming office staff.
• Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
• Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
• Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Assisted in the development of company policies and procedures, contributing to a more organized work environment.
• Improved office efficiency by implementing new filing systems and document management processes.
• Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
• Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.

• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
• Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
• Maintained inventory of office supplies and placed orders.
• Conducted research for project proposals, compiling information that supported winning bids.
• Managed filing system, entered data and completed other clerical tasks.
• Developed filing system for historical documents, preserving important company records and improving access to information.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.

Maintaining records of all incoming and outgoing devices.

• Collaborated closely with executive leadership to develop strategic plans that aligned with the organization''s goals and objectives.
• Streamlined project management processes by implementing new organizational tools and techniques.
• Gathered and organized materials to support operations.
• Entered data, generated reports, and produced tracking documents.
• Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
• Organized meetings for executives and coordinated availability of conference rooms for participants.
• Managed supervisor itinerary and appointments and streamlined scheduling procedures.
• Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
• Implemented project management techniques to overcome obstacles and increase team productivity.
• Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
• Supporting Management
• Formulating reports
• Quality assurance
• Order Management
• Documentation and reporting
• Inventory Management
• Record Keeping
• Quality check of apple devices.
• Performing Apple mobile devices exchange process in Artemis.
• Zoning and De-Zoning mobile devices in Artemis.
• De-Zoning FMI locked devices in Artemis.
• Aiding stock counting processes using Portal.
• Helping with day-to-day device shipments.

• Served as a liaison between employees and management, addressing concerns or questions to promote open communication and maintain trust.
• Enhanced employee satisfaction by implementing effective communication strategies and open-door policies.
• Collaborated with payroll to complete and upload pay data and worked with managers to support proper wage and hour compliance.
• Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification.
• Conducted thorough investigations into workplace complaints, maintaining confidentiality and professionalism throughout the process.

• Collaborated closely with other departments for achieving operational excellence across the organization.
• Improved process efficiency by analyzing, identifying bottlenecks, and implementing corrective actions.
• Managed cross-functional teams in order to achieve project goals within deadlines.
• Identified areas for cost reduction through careful analysis of existing processes, leading to substantial savings without compromising on quality or efficiency.
• Championed best practices in process management throughout the organization, resulting in increased collaboration among departments and better overall outcomes.
• Prepared accurate documents for customer and business needs using ERP Financials.
• Streamlined communication between departments, resulting in improved project coordination and execution.
• Organized and updated databases, records and other information resources.
• Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
• Created reports, presentations and other materials for executive staff.

• Stimulated employee engagement, loyalty, and commitment to values and culture of company.
• Oversaw payroll processing, ensuring accurate payments while adhering to strict deadlines for submission.
• Streamlined HR processes by implementing efficient workflows and reducing paperwork.
• Managed complex employee relations issues, conducting investigations and resolving conflicts fairly and efficiently.
• Facilitated open communication channels between employees and management to promote a positive workplace culture.
• Developed comprehensive onboarding programs to ensure new employees'' smooth transition into the organization.
• Improved workforce diversity with targeted recruitment initiatives for underrepresented groups.
• Collaborated with department heads to develop strategic staffing plans that meet organizational needs both short-term and longterm.
• Interviewed potential hires, negotiated salaries and benefits and performed reference checks.
• Educated employees on company policy and kept employee handbook current.