Summary
Overview
Work History
Education
Skills
Timeline
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Fatima Smith

Summary

Driven and resourceful administrative professional with 7+ years of experience assisting with work of high-achieving executives at the D-suite level. Track record supporting professional needs with well-organized precision. Trained in Diversity, Equity, and Inclusion (DEI) initiatives, contributing to fostering inclusive workplaces while aligning organizational expertise with strategic business objectives.

Overview

21
21
years of professional experience

Work History

Diversity Equity and Inclusion Manager

Ruby's Place
01.2022 - Current
  • Developed, launched and managed Ruby's Place first Diversity, Equity and Inclusion program
  • Implemented strategies for organizational inclusivity
  • Conduct assessments and recommend improvements for existing diversity initiatives
  • Design and deliver engaging DEI training programs for all staff levels
  • Reviewed company policies and procedures regularly to ensure alignment with inclusion objectives and compliance with relevant laws or regulations.
  • Worked closely with executive leadership teams to advocate for the establishment of diversity-focused committees or working groups.
  • Addressed incidents of discrimination or bias promptly and professionally, maintaining zero-tolerance policy.
  • Collaborated with HR to revise recruitment strategies for attracting a diverse pool of candidates, ultimately increasing workforce diversity.
  • Fostered positive work environment through comprehensive employee relations program.
  • Collaborated with legal to review paperwork, obtain feedback, and procure available information for new training processes.
  • Liaised with internal communications team to develop engaging and inspiring inclusion and diversity communication strategy.

Executive Assistant

Ruby's Place
01.2020 - 01.2022
  • Simultaneously managed calendars of seven (7) C and D suite level executives along with their activities, and travel arrangements.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Handled logistics, catering, agendas and travel arrangements for board of directors, and executive director team.
  • Schedule and coordinate meetings, ensuring all necessary materials are prepared.
  • Supported executives in decision-making processes by conducting research and presenting findings.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
  • Actively participated in organization-wide committees to improve processes while representing executive teams interests effectively.
  • Handled confidential and sensitive information with discretion and tact.

Executive Assistant

Stanford University National Laboratory
08.2013 - 01.2020
  • Support Director of Procurement and five (5) other D-suite level executives.
  • Enhanced executive efficiency by managing and prioritizing the Director's team daily schedule, appointments, and travel arrangements
  • Managed executive calendars, scheduling meetings and appointments.
  • Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
  • Collaborated with cross-functional teams to achieve project milestones on time and under budget.
  • Answered high volume of phone calls and email inquiries.
  • Reduced costs significantly by negotiating vendor contracts.
  • Served as a trusted liaison between Director's office and internal departments, facilitating efficient collaboration on projects and initiatives.
  • Wrote reports, executive summaries and newsletters.
  • Demonstrated high level of initiative and creativity while tackling difficult tasks.

Senior Project Manager

FedEx
04.2003 - 01.2013
  • Communicated project plans and progress to project contributors.
  • Monitored project progress, identified risks and implemented corrective measures to acquire success.
  • Nurtured strong working relationships. Building trust and credibility that facilitated smooth collaboration on shared goals.
  • Delivered high-quality results by fostering a culture of accountability among team members and setting clear performance expectations.
  • Directed changes to project scope and cost and implemented appropriate change management processes to keep project on track.
  • Implemented change management processes to accommodate evolving project requirements while minimizing disruptions.
  • Developed comprehensive project plans, identifying risks and mitigation strategies for timely completion.
  • Managed project budget, scope, schedule, and resources
  • Maintained open communication by presenting regular updates on project status to customers.
  • Supported senior management in achieving department goals.

Education

Diversity, Equity, And Inclusion Certificate -

Cornell University
01.2023

Associate of Science -

Chabot College
01.2021

Skills

  • Executive Support
  • Calendar and Scheduling Software
  • Expense Reporting
  • Time Management
  • Advanced MS Office Suite
  • Team Collaboration
  • Conflict Resolution
  • Diversity recruitment
  • Project Management
  • Strategic planning assistance
  • Information confidentiality

Timeline

Diversity Equity and Inclusion Manager

Ruby's Place
01.2022 - Current

Executive Assistant

Ruby's Place
01.2020 - 01.2022

Executive Assistant

Stanford University National Laboratory
08.2013 - 01.2020

Senior Project Manager

FedEx
04.2003 - 01.2013

Diversity, Equity, And Inclusion Certificate -

Cornell University

Associate of Science -

Chabot College

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Fatima Smith