Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Languages
Timeline
Generic

Fatima Zayas

National City

Summary

Detail-focused Project Manager with a strong background in administrative office management. Proven track record of streamlining office operations and enhancing workflow efficiency. Skilled in team leadership and possess strong organizational abilities to drive project success.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Administrative Office Manager

West Coast GBC
06.2022 - Current
  • Created a welcoming office environment by maintaining clean, organized spaces for staff use.
  • Updated reports, managed accounts, and generated reports for company database.
  • Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
  • Monitored inventory levels of office supplies, placing orders when necessary to prevent stock shortages.
  • Assisted executive management with special projects as needed to support overall business objectives.
  • Payroll - BBSI
  • Accounts Receivable and Accounts Payable
  • Accomplished multiple tasks within established timeframes.
  • Enhanced financial accuracy by implementing efficient accounting systems and procedures.
  • Supported the implementation of new accounting software which streamlined workflow.
  • Managed payroll processing, ensuring employees were accurately compensated in a timely manner each pay period.
  • Reviewed and processed client electronic payments and check deposits.
  • Maintained and processed invoices, deposits, and money logs.
  • Provided comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable, and business expense processing.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Streamlined office operations by implementing efficient filing systems and managing executive calendars.

Arabic Interpreter/Translator

CALWORK-PCG
10.2012 - 03.2020
  • Convert content in the source language to equivalent concepts in the target language
  • Childcare licensing interpretation and assisting participating paperwork.
  • Write fluently, read, and speak at two languages, one of which is often English
  • Speak relay messages clearly, accurately, and quickly
  • Apply cultural knowledge to produce a meaningful translation of the original message
  • Convert ideas in the source language to equivalent ideas in the target language
  • Compile information and terminology to be used in translations, translate up to 10+ pages in a day.
  • Discuss translation requirements with clients and set a fee
  • Proofread, edit, and revise translated materials.

Education

Bachelor of Science - Arabic Studies

SAN DIEGO STATE UNIVERSITY
San Diego, CA
01.2010

Certificate - Project Management

Columbia Engineering
Chicago, IL
05-2024

Certificate - Bookkeeping

Course Sera
Online
04-2025

Skills

  • Advanced Interpersonal Skills
  • Public Relations, Peer Support and Child and Infant Care
  • Human Services Education Background
  • Bilingual in English and Arabic
  • Trauma Informed and Holistic Approach to rehabilitation and recovery experience
  • Scheduling and calendar management
  • Office administration
  • Training and coaching
  • Account reconciliation
  • Contract negotiations
  • Relationship building
  • Budgeting and finance
  • Scheduling management
  • Credit and collections
  • Payroll and budgeting
  • Database administration
  • Team leadership
  • Decision-making

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Designed a company-wide safety awareness program, resulting in a reduction in reported injuries.
  • Saved the company in losses over 3 years by implementing a successful productivity improvement plan.
  • Supervised team of 16 staff members.
  • Achieved productivity by introducing AutoDesk and Adaptive for subcontractor and billing tracking tasks.

Certification

  • Project Management Certification
  • Bookkeeping Certificate

Languages

Arabic
Native or Bilingual
English
Native or Bilingual
Spanish
Professional Working

Timeline

Administrative Office Manager

West Coast GBC
06.2022 - Current

Arabic Interpreter/Translator

CALWORK-PCG
10.2012 - 03.2020

Bachelor of Science - Arabic Studies

SAN DIEGO STATE UNIVERSITY

Certificate - Project Management

Columbia Engineering

Certificate - Bookkeeping

Course Sera

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Fatima Zayas