Fatima S Chavez
TAOS,NM
Summary
Dynamic financial specialist with Taos Municipal Schools, skilled in accounting and vendor coordination. Proven ability to manage budgets effectively while fostering strong relationships with coaching staff and students. Bilingual in English and Spanish, adept at multitasking in fast-paced environments, ensuring compliance with regulations and enhancing athletic department operations.
Overview
14
14
years of professional experience
Work History
Financial Specialist for Athletic Dept.
Taos Municipal Schools
08.2023 - Current
- Maintains production timelines to accommodate time, order, and importance of requests.
- Processes purchase requisitions from the beginning through the completion of the process for the department.
- Knowledge of all current district accounting methods and applications.
- Knowledgeable of expenditure procedures, encumbrance procedures, and liquidation procedures.
- Ensures that all required supporting documentation is attached to all information submitted through accounts payable.
- Ensures that expenditure amounts do not exceed budget allocations and that all expenditures are posted to appropriate line items.
- Processes requested adjustments to budgets and processing BARS as needed and directed by the Athletic Director.
- Performs basic office skills such as typing, filing, photocopies, etc. as required by the Director of Athletics. Assists in the preparations of all required material needed for school board meetings as required by the Director of Athletics.
- Answers telephone calls, responds to routine questions, schedules appointments, and routes calls to appropriate individuals.
- Maintains accurate office files.
- Must have knowledge of computers, internet, and other office software.
- Orders and maintains all school site inventory as required for the Athletic Department.
- Prepares and submits required reports to NMAA.
- Complies with, upholds, and enforces administrative directives and/or regulations, local school board policy, and state and federal regulations.
- Completes and processes all claims for reimbursement to Public Education Department for the Athletics.
- Prepares and computes all payroll per budget line items as per contract.
- Assists coaching staff with fundraising process from start to finish, ensuring procurement process is followed.
- Maintains record of student attendance and grades to ensure eligibility.
- Coordinated event staff for home game-supply ticket seller with appropriate and functioning equipment such as an iPad for digital ticketing sales.
- Collects, calculates, and deposits money for athletic concession events following the procurement process.
- Put in order request for change in approved work schedule for custodians and security personal.
- Prepare times sheets for event staff, custodial, and security personal on a timely manner.
- Schedules trainings and coaches’ clinics for athletic staff to assist the Athletic Staff is following the rules and regulations set forth by NM PED, NMAA, and Taos Municipals Schools.
- Attended most athletic events-help monitor crowd control-guide the crowd-event planning to ensure safe movement of the attendees.
- Worked as a team player for the improvement of the local school and Athletic Department.
Athletic Secretary for THS & TMS Athletic Dept.
Taos Municipal Schools
08.2011 - 06.2023
- Maintains production timelines to accommodate time, order, and importance of requests.
- Processes purchase requisitions from the beginning through the completion of the process for the high school and middle school athletic department.
- Coordinated and placed orders for both the high school and middle school coaches, and finalized the purchase by providing invoices to the finance department for payment.
- Knowledge of all current district accounting methods and applications.
- Knowledgeable of expenditure procedures, encumbrance procedures, and liquidation procedures.
- Ensures that all required supporting documentation is attached to all information submitted through accounts payable.
- Ensures that expenditure amounts do not exceed budget allocations and that all expenditures are posted to appropriate line items.
- Processes requested adjustments to budgets and processing BARS as needed and directed by the Athletic Director.
- Performs basic office skills such as typing, filing, photocopies, etc. as required by the Director of Athletics. Assists in the preparations of all required material needed for school board meetings as required by the Director of Athletics.
- Answers telephone calls, responds to routine questions, schedules appointments, and routes calls to appropriate individuals.
- Maintains accurate office files.
- Must have knowledge of computers, internet, and other office software.
- Prepares and submits required reports to NMAA.
- Complies with, upholds, and enforces administrative directives and/or regulations, local school board policy, and state and federal regulations.
- Completes and processes all claims for reimbursement to Public Education Department for the Athletics.
- Prepares and computes all payroll per budget line items as per contract.
- Assists HS and MS coaching staff with fundraising process from start to finish, ensuring procurement process is followed.
- Coordinated travel arrangements for away games, securing transportation and hotel accommodation for teams.
- Maintains record of high school student attendance and grades to ensure eligibility.
- Coordinated event staff for home game-supply ticket seller with appropriate and functioning equipment such as an iPad for digital ticketing sales.
- Collects, calculates, and verify money for athletic concession events, coaching staff, and interscholastic sponsors activities, following the procurement process.
- Put in order request for change in approved work schedule for custodians and security personal.
- Prepare times sheets for high school and middle school event staff, custodial, and security personal on a timely manner.
- Schedules trainings and coaches’ clinics for athletic staff to assist the Athletic Staff is following the rules and regulations set forth by NM PED, NMAA, and Taos Municipals Schools.
- Attended most athletic events-help monitor crowd control-guide the crowd-event planning to ensure safe movement of the attendees.
Education
Associate of Arts - Early Childhood Education
UNM Taos
Taos, NM05-2006
Skills
- Proficient in Visions, Word, PowerPoint, Excel, Canvas, and Powerschool I have the ability to learn and utilize new software programs as systems are upgraded
- Communication, computer, and interpersonal skills
- Ability to work effectively in an environment with frequent interruptions, requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities
- Ability to work both independently and cooperatively, exercise judgment and creativity, organize work, set priorities, and meet deadlines
- Vendor Coordination for Concession Supplies
- Experience in the field of accounting
- Organization skills include a well organized work space, filing system, and managing event staff schedules
- Fostering relationships with coaching staff, student-athletes parents, and Taos Municipal Schools colleagues
- Establishing rapport with vendors, hotel general managers, athletic directors and their secretarial assistance from other districts
- Bilingual-English and Spanish language skills
Timeline
Financial Specialist for Athletic Dept.
Taos Municipal Schools
08.2023 - Current
Athletic Secretary for THS & TMS Athletic Dept.
Taos Municipal Schools
08.2011 - 06.2023
Associate of Arts - Early Childhood Education
UNM Taos
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