Accomplished Senior Legal Office Assistant with a proven track record at Humboldt County Correctional Facility, enhancing organizational efficiency and legal compliance. Skilled in document management and adept at building strong relationships, I significantly improved accuracy and service quality. Intermediate Level in Microsoft Office and known for exceptional communication, I thrive in fast-paced environments, demonstrating adaptability and a results-driven approach.
Overview
23
23
years of professional experience
Work History
Senior Legal Office Assistant
Humboldt County Correctional Facility
2015.05 - Current
Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
Demonstrated adaptability by stepping in to support department head as needed, showcasing versatility and willingness to contribute to overall company success.
Managed confidential information discreetly, maintaining strict adherence to data privacy regulations and company policies.
Optimized resource allocation within the department by monitoring inventory levels and placing timely orders for office supplies, equipment, and other necessities.
Organized and maintained comprehensive filing systems, allowing for easy retrieval of important documents and efficient recordkeeping.
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Responded to inquiries from callers seeking information.
Managed filing system, entered data and completed other clerical tasks.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Assisted coworkers and staff members with special tasks on daily basis.
Built and maintained excellent relationships with other law enforcement agencies and other County and City Departments through timely response to inquiries and going above and beyond to accommodate unusual requests.
Volunteered to help with special projects of varying degrees of complexity.
Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Cashier
Winco
2014.07 - 2014.09
Greeted customers entering store and responded promptly to customer needs.
Welcomed customers and helped determine their needs.
Worked flexible schedule and extra shifts to meet business needs.
Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
Maintained a balanced cash drawer, ensuring accurate accounting at the end of each shift.
Restocked and organized merchandise in front lanes.
Assisted customers with inquiries and provided exceptional service, resulting in positive feedback from shoppers.
Enhanced customer satisfaction by providing efficient and accurate cash transactions.
Records Specialist
Fremont Police Department
2007.06 - 2011.06
Safeguarded sensitive information from unauthorized access using encryption technologies and strict adherence to confidentiality policies.
Scanned paper records to transfer to digital filing systems.
Improved customer service response times by efficiently locating and providing requested documentation when needed.
Ensured accurate recordkeeping by regularly auditing and updating database information.
Created and implemented standard operating procedures for records handling.
Maintained and updated records through dedicated digital database.
Assisted in maintaining compliance with regulatory requirements by conducting regular audits of records management systems.
Redacted information as requested when faced with potential privacy violations.
Communicated efficiently with individuals concerning record information submitted or missing from files.
Maintained accuracy of records by verifying accuracy of data in records.
Followed established policies and procedures to maintain compliance with regulations.
Destroyed records in line with retention schedules to protect confidential information and comply with regulations.
Correctional Officer
Fremont Police Department
2001.05 - 2007.06
Managed high-risk situations with professionalism and composure, ensuring the safety of all involved parties.
Searched cells of inmates to identify and confiscate contraband and other prohibited items.
Maintained inmate safety through vigilant monitoring of behavior and swift intervention during conflicts.
Reduced instances of contraband by thoroughly searching inmates, cells, and common areas.
Observed and supervised inmates throughout visits, meal time, recreation, phone calls, and showers.
Collaborated with fellow officers to maintain a secure environment for staff, visitors, and inmates.
Prepared, processed and maintained forms, reports, logs, records, and activity journals.
Tracked inmates through head counts, visitor logs, and scheduled activities.
Improved communication between staff members by participating in daily briefings and sharing critical information about inmate activities.
Ensured compliance with all applicable federal, state, and local laws, regulations, and policies governing correctional facilities.
Education
Bachelor of Science - Recreational Therapy
San Jose State University
San Jose
06.1999
High School Diploma -
James Logan High School
Union City, CA
06.1993
Skills
File Organization
Billing and Invoicing
Typing Speed
Document Management
Legal Compliance
Calendar Management
Fast Learner
Scheduling/Planning
Relationship Building
Client Communication
Microsoft Office
Writing and editing
Task Prioritization
Office Management
Document filing
Client Relations
Customer Relationship Management
Organizational Efficiency
Document Preparation
Client service and support
Exceptional telephone etiquette
Administrative Support
Document Editing
Document drafting
Correspondence
Document Control
Proofreading
Problem-Solving
Time Management
Efficient multi-tasker
Attention to Detail
Problem-solving abilities
Excellent Communication
Critical Thinking
Organizational Skills
Active Listening
Effective Communication
Adaptability and Flexibility
Decision-Making
Office Administration
Clerical assistance
Adobe Acrobat
Documentation and Recordkeeping
Office Equipment Use
Data Entry
Self Motivation
Interpersonal Skills
Analytical Thinking
Timeline
Senior Legal Office Assistant
Humboldt County Correctional Facility
2015.05 - Current
Cashier
Winco
2014.07 - 2014.09
Records Specialist
Fremont Police Department
2007.06 - 2011.06
Correctional Officer
Fremont Police Department
2001.05 - 2007.06
Bachelor of Science - Recreational Therapy
San Jose State University
High School Diploma -
James Logan High School
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