Feena Glynn

• Cross referencing excel sheets on Google docs to create invoices on Quickbooks and ensuring accuracy of them
• Inputting financial data into accounting software, ensuring accuracy and updating the excel sheet to reflect this
• Liaising with the Ireland office via email, zoom and phone
• Organizing and maintaining electronic financial files and documents
• Providing administrative support to management

Software: Toggl, Google docs, Quickbooks and Klyant

• Liaising with clients on a daily basis
• Creating invoices on Wave each month and emailing them to the relevant accounting departments
• Keeping a record of income and expenses and creating end of year reports for the accountant
• Recording scripts and editing them via Adobe Audition.

Software: Gmail, Wave and Adobe Audition.

• Warmly greeting visitors
• Directing phone calls and emails to the relevant person
• Accepting and delivering post to each department
• Booking and preparing meeting rooms
• Keeping the kitchen and drinks fridge fully stocked
• Ordering stationary and kitchen supplies.

Software: Microsoft Office and Jabber

HR Responsibilities:

• Preparing the boardroom for interviews and greeting candidates
• Responding to job enquiries, by both telephone and email
• Scanning and filing documents
• Liaising with recruitment agencies
• Corresponding with insurance companies

Admin Responsibilities:

• Reception duties including answering the phone and greeting visitors
• Distribution of incoming post and emails
• Dealing with all outgoing post, courier bookings and taxis
• Ordering all supplies for the studio and approving associated invoices
• Booking lunch and dinner appointments for management and visiting clients
• Organizing travel for management
• Organizing events including screenings with the IT department

Facilities Responsibilities:

• Assisting with the relocation of the new office
• Liaising with vendors in relation to the day to day running of the business
• Arranging merchandise for the company including preparing welcome packs for new staff

Accounts Responsibilities:

• Responsible for ordering Tax Saver tickets for staff
• Assisting the accountant with queries from staff on the Bike to work scheme
• Entering invoices into the system using Tasbooks
• Responsible for petty cash including end of month excel report
• In charge of any surplus purchases for staff members and creating POs to reflect
• Organizing Visa receipts from the managements Visa cards

Software: Microsoft Office, Skype for business, Google Docs, Visio, Tasbooks and Administration Workstation