Summary
Overview
Work History
Education
Skills
Timeline
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Felicia Dettmer

Brooklyn,NY

Summary

Executive Assistant with a 20-year track record of providing exceptional support to CIOs and senior executives. Renowned for a proactive approach in managing complex schedules, coordinating international travel, and overseeing executive office operations. Committed to excellence, with a reputation for meticulous attention to detail and the ability to manage a multitude of tasks seamlessly.

Overview

23
23
years of professional experience

Work History

Executive Assistant to Chief Information Officer

CHANEL
01.2023 - Current
  • Orchestrated global seminars and workshops, enhancing the professional development of the Tech Leadership Team
  • Managed vendor relationships, ensuring seamless integration of services and products
  • Crafted meeting agendas and facilitated discussions
  • Coordinated global seminars and workshops, playing a pivotal role in the professional development of the Tech Leadership Team
  • Worked closely with the CIO on agenda planning for team offsite, ensuring alignment with strategic objectives
  • Handled task-based assignments with efficiency, supporting the CIO and the tech leadership team in achieving project milestones and deliverables.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.

Executive Assistant to Managing Director

Barclays
12.2019 - 12.2022
  • Reported and work directly with the Managing Director, Head of Strategy and Insights
  • Provided executive support to the Strategy and Insights team, one director and three Vice Presidents
  • Extensive calendar management for the Managing Director and Director
  • Prioritizing meeting request/identifying critical meetings
  • Coordinated and arranging appropriate modes of travel for executives (hotel, flights, taxi, dining)
  • Provided cost estimates and advise on maximizing efficiencies and cost reductions
  • Ensuring expenses are properly recorded, documented and submitted
  • Scheduled group training sessions for executives
  • Arranged Vevox polling system for Q&A sessions and surveys
  • Served as a primary liaison between Human Resources and onboarding candidates
  • Updated weekly spreadsheets for all open/closed job requisitions.
  • Organized and coordinated conferences and monthly meetings.

Executive Assistant to Chief Information Officer

Barclays
05.2018 - 12.2019
  • Responsible for providing executive administrative support to Chief Information Officer, two Managing Directors and One Director
  • Complex calendar management which included extensive travel coordination and scheduling
  • Created and organized departments annual events
  • Reviewed and prepared PowerPoint presentations for Board Meetings
  • Supported CIO with organizational charts and Spreadsheets
  • Managed all executives vacation and daily meetings
  • Played a Key role in designing CIO travel log from U.S and Globally
  • Organized and coordinated conferences and monthly meetings.
  • Ordered office supplies and tech equipment for department.

Executive Assistant to Managing Director

Barclays
08.2001 - 05.2018
  • Provided executive-level support to the Managing Director, Head of Fixed Income Legal and six direct reports
  • Provided back-up administrative support to the General Counsel
  • Scheduled and coordinated conference rooms for on-site and off-site meetings
  • Coordinated all domestic and international travel arrangements including flights, hotels, ground transportation, expense reimbursements and itineraries
  • Answered, screened and routed telephone calls, with accurate and detailed messages
  • Coordinated and maintained weekly attendance reports and vacation records for the legal team
  • Prepared, proofread and formatted legal guarantees, confidentiality agreements and legal opinions for attorney review
  • Processed and reconciled heavy volume of legal billing for law firms
  • Collaborated with the Human Resources department for onboarding new hires
  • Drafted and edited various documents: memoranda's (internal/external), client letters, etc
  • Purchased/maintained office supplies/equipment.

Education

Bachelor of Science: Business Management, Concentration in Human Resource -

Indiana Tech, College of Professional Studies
Fort Wayne, IN

Skills

  • Advanced MS Office Suite
  • Executive Calendars
  • Video Conferencing/MS Teams
  • Executive Schedule Management
  • Executive Travel
  • Executive Support
  • Travel Arrangement Coordination
  • Meeting Agenda Preparation
  • Travel Administration
  • Hotel Accommodations
  • Meeting Agendas and Minutes
  • Special Events
  • Global Offsite Planning
  • Visitor Greeting
  • Travel and Expense Management

Timeline

Executive Assistant to Chief Information Officer

CHANEL
01.2023 - Current

Executive Assistant to Managing Director

Barclays
12.2019 - 12.2022

Executive Assistant to Chief Information Officer

Barclays
05.2018 - 12.2019

Executive Assistant to Managing Director

Barclays
08.2001 - 05.2018

Bachelor of Science: Business Management, Concentration in Human Resource -

Indiana Tech, College of Professional Studies

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Felicia Dettmer