Femi Alapag
Los Angeles
Summary
Seasoned professional with 14 years of experience as a Personal Assistant, HR, and Administrative Assistant across diverse industries, including IT, consultancy, and pharmaceuticals. Proven ability to adapt to various cultural environments and work effectively with international teams. Skilled in managing administrative tasks, coordinating schedules, and supporting executive functions. Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
24
24
years of professional experience
Work History
Home Baker
Kara Cakes and Pastries
05.2020 - Current
- Prepare and bake a variety of Filipino goods such as bread, cakes, pastries, cookies and other specialty dessert
- Handle packaging and labeling for delivery or pick up and more.
Administrative Assistant (part-time)
DNJ PHARMA TRADERS
05.2015 - 10.2016
- Company Overview: Philippines
- Checks actual store inventory against computerized records
- Pulls any defective or expired merchandise for return
- Organizes inventory in stock room
- Preparing Invoices, Purchased Orders and Delivery Receipts
- Arranged CEO calendar and meetings
- Philippines
Personal Assistant to CEO
Integrated Expertise & Services (INEXSE)
12.2012 - 03.2015
- Company Overview: Abu Dhabi UAE, Doha Qatar, France & Hongkong
- Managing diaries and organizing meetings and appointments
- Arranging travel, transport and accommodation
- Represent and coordinate client requirements
- In charge in CEO expenses and reimbursements.
- Draft proposal for clients
- Assign in Qatar project with the Ministry of Environment for ISO 1702 Laboratory Accreditation in-charge in documentation and project monthly report.
- Assist CEO in his daily works.
- Abu Dhabi UAE, Doha Qatar, France & Hongkong
Office Manager
ELEMENTS INTERIOR DESIGN LLC
10.2011 - 12.2012
- Company Overview: Abu Dhabi U.A.E.
- Provide administrative/secretarial support such as resolving a range of administrative problems and client inquiries and requirements.
- Sort, review, screen and distribute incoming and outgoing calls and emails; prepare, compose and ensure timely response to variety written and call inquiries.
- Posting job hiring online and classifying and sorting CV’s for additional manpower requirements
- Prepare quotations, Invoices, LPOs, Receipt vouchers, Delivery notes, Drawing & Material/Drawing Transmittal (In charge for office supplies & office equipment procurement).
- In charge of all incoming and outgoing communications, including document controller.
- Submitting weekly time sheet to HR.
- Coordinate with HR, PRO’s for all employees’ request like (vacation, visa, medical insurance and etc.)
- Coordinate with potential suppliers, logistics and operations.
- Received and assist for all tender submission, such Bill of Quantities, Presentation and others.
- Coordinate with various staff for operational support activities of the department; serve as a liaison between various departments in the resolution of day-to-day administrative and operational issues.
- Schedule and coordinate meetings, appointments, events, accommodation, ticket and other similar activities for CEO, Managers and Architects.
- In Charge and participate in ISO 9001 Quality Management System certification.
- Back up for Accounts if needed, issuing checks to supplier.
- Abu Dhabi U.A.E.
Personal Assistant to G.M. /HR Coordinator
Gulf Business Machines (GBM-IBM) L.L.C.
Abu Dhabi
04.2008 - 11.2010
- Company Overview: Abu Dhabi, U.A.E.
- Organizing and maintaining General Manager calendars, schedules, and appointments;
- Acting as a first point of contact: dealing with correspondence and phone calls and screening all phone calls, enquiries, and documents for General Manager;
- Organizing Company Events, Seminars, Trainings and Conferences;
- Assisting & back up reliever with other Administrative Works like back up person in Accounting and Receptionist when its necessarily;
- Track Employee vacation/sick leave;
- Coordinating with Suppliers and preparing Purchased Orders for new office supplies, furniture, and fixtures.
- Reminding the manager/executive of important tasks and deadlines and participating and taking minutes of meeting for weekly Management meetings.
- In charge in General Manager petty cash expenses, claims and reimbursements.
- Conduct Preliminary Interview and performing aptitude test for new applicants;
- Arranging appointments candidates for interview with the General Manager and Department Managers and Conduct orientation to new joiners for company policies and procedures;
- In charge in application of medical insurances and medical claims;
- Arranging travel, transport and accommodation
- Coordinate and reporting to HR Main office in Bahrain and coordinate with sponsor’s PRO regarding visa applications status;
- In charges in screening new suppliers and checking in our DPL Denied Party List and placing purchased orders for the company equipment;
- Participating in ISO-9001 Quality Management Systems Audits;
- In-charge in Petty Cash for the G.M. daily expenses.
- Abu Dhabi, U.A.E.
HR Manager
TRIPLE-E MANPOWER & GEN. SERVICES INC
Metro Manila
05.2003 - 02.2008
- Company Overview: Metro Manila, Philippines
- Responsible for all aspects of program management; administrative work, labor laws.
- Coordinate and meet with clients from time to time.
- Responsible for recruiting, orienting, training and supervising Contractual Employees.
- Oversight of all aspects of staff performance; performance evaluation, progressive discipline, mediation of staff disputes and grievance procedures in accordance with Philippines labor laws.
- Established training programs for staff about all aspects of workplace performance and professional development.
- Attend and Participate in Seminars and Job fairs in Metro Manila Philippines.
- In charge in employees’ time sheets, contributions, and benefits.
- Submit monthly report to the President and Board of Directors.
- Track Employee vacation/sick leave and issuing MEMO’s.
- Metro Manila, Philippines
Administrative Assistant
FAST-TRACK FREIGHT PHILS
Metro Manila
08.2002 - 05.2003
- Company Overview: Metro Manila, Philippines
- In charge incoming and outgoing calls and e-mails.
- Monitoring Project shipments, staffing, and loading and monitor staff itinerary and assign projects.
- Coordinate with suppliers for Importing Products and in charge of purchasing office supplies and equipment; Assisting with all accounting work, including vouchering, basic bookkeeping, bank transactions employee’s benefits and employee’s payroll.
- Metro Manila, Philippines
Accounting Clerk
FAST-TRACK CUSTOMS BROKERAGE INC
Metro Manila
04.2001 - 08.2002
- Company Overview: Metro Manila, Philippines
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g. petty cash disbursements, expense vouchers, receipts, accounts payable)
- General accounts payables functions and Check, verify and process invoices
- Prepare payments for signature and Released checks payments to suppliers/vendors;
- Collect, confirms, and process timesheets and overtime;
- Verify taxes and other employee’s deductions;
- Prepare and distribute employees’ payroll and Track Employee’s vacation/sick leave;
- Metro Manila, Philippines
Education
Associate - Computer Science
STI- College
Philippines12.2000
Skills
Baking techniques
Cake decorating
Customer service
Adaptive and creative
Multitasking and organization
Team collaboration
Management
Inventory management
Languages
Tagalog
Native language
English
Professional
A1
Tagalog
Professional
A1
Custom
- School Volunteer, Girl Scouts Co-leader for 2 years now
Timeline
Home Baker
Kara Cakes and Pastries
05.2020 - Current
Administrative Assistant (part-time)
DNJ PHARMA TRADERS
05.2015 - 10.2016
Personal Assistant to CEO
Integrated Expertise & Services (INEXSE)
12.2012 - 03.2015
Office Manager
ELEMENTS INTERIOR DESIGN LLC
10.2011 - 12.2012
Personal Assistant to G.M. /HR Coordinator
Gulf Business Machines (GBM-IBM) L.L.C.
04.2008 - 11.2010
HR Manager
TRIPLE-E MANPOWER & GEN. SERVICES INC
05.2003 - 02.2008
Administrative Assistant
FAST-TRACK FREIGHT PHILS
08.2002 - 05.2003
Accounting Clerk
FAST-TRACK CUSTOMS BROKERAGE INC
04.2001 - 08.2002
Associate - Computer Science
STI- College
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