Ferida Mary
Program Management Assistant
Juba
Summary
Experienced program management professional with expertise in facilitating project coordination and supporting team dynamics. Recognized for delivering results through workflow optimization and enhancing project communication channels. Reliable team collaborator adept at adapting to evolving project needs and managing administrative tasks and stakeholder interactions. Possess a background in humanitarian assistance and food distribution activities.
Overview
16
16
years of professional experience
12
12
years of post-secondary education
Work History
Program Management Assistant
United States Agency for International Development (USAID)
10.2020 - Current
- As an Activity Manager, I review Concept Papers and proposals and provide feedback and recommendations for consideration on funding.
- Track timelines and due dates for concept paper and proposal reviews and ensures these processes are on track for all Activity Managers within OHA, according to USAID/BHA guidelines for proposals.
- Participate in Implementing Partners meetings, ensure partner meetings are scheduled at regular intervals and keeps.
- Manages and updates a comprehensive database of all assigned OHA spreadsheets to track program monitoring, including grant status, sector focus, and geographic location.
- Schedules and coordinates office meetings, workshops, and retreats, while receiving visitors and responding to inquiries from the public, government, non-governmental organizations, and diplomatic missions.
- Prepare action memoranda for TDYers as requested by the Office Director and manage the clearance and approval process.
- As OHA records manager, coordinates with OHA program managers and with the Executive Office C&R section to ensure timely disposition and maintenance of USAID records and files.
- Responsible for the allocation of fund-cites for procurement actions in coordination with the Financial Management Office and ensures resources are available.
- Represent OHA in the Protection Cluster meetings and share notes with BHA team.
- Participate in the field trips to monitor OHA’s funded Program activities.
- Participate in Mission wide Program portfolio reviews.
- Review and update Implementing Partners contact list on regular basis.
- Ensure smooth closure of program, including proper asset disposition.
Administrative Assistant
United States Agency For International Development
08.2012 - 09.2020
- Arrange local, regional, and international travel for the team members and TDYer (includes processing travel requests, other travel related documents, visa applications, country clearance, expeditor requests, flight bookings, lodging reservations, vehicle bookings, RSO approvals, voucher processing, etc.)
- Monitor’s status of travel related (Travel Authorization in E2, memos requesting accommodations requests and pushes them through to completion
- Coordinate and arrange meeting rooms, processing visitor access requests.
- Request and distributes Office Supplies to the team
- Process Fly away memo, pre-GLAAS checklist, get all clearances and approvals, submit to Procurement to process Purchase Order
- GLASS point of contact for OHA
- Work with OFM on OHA Annual Administrative Support Budget and coordinate with Washington, DC
- Keep up to date OHA weekend whereabout to include new arrivals, staff who are on leave and send to Washington, DC every Friday
- Taking lead in providing onboarding to new staff
- Keep up to date OHA staff leave calendar and the Mission leave calendar
- Timekeeper for both OHA FSNs and USPCs staff WebTA
Finance Assistant
Food and Agriculture Organization
01.2009 - 07.2012
- Banking; FAO Bank agent, Cashing and transacting on behalf of FAO in line with the financial rules and regulation of the organization, making all necessary payment within Juba and at field levels.
- Bank & Petty cash books reconciliations.
- Take lead in verifying claims accuracy, general conformance with administrative rules and available commitments prior to review by supervisor.
- Making computation, estimate costs and entitlements and control expenditures against commitments, initiate, update, and track computer assisted processing for financial or related categories of action.
- Focal person for processing accounting adjustment, check periodically finance transaction listings and request necessary changes and correction.
- Prepares commitment requests ensuring their correctness and conformity with FAO rules and regulations.
- Report discrepancies to the supervisor, clear disbursement vouchers and cheques in accordance with approved authorizations received.
- Maintenance of the internal expenditures control system which ensures that vouchers processed; payrolls are duly prepared and processed; travel claims, and other entitlements are duly processed.
- Proper control of supporting documents of field operations advance payments.
- Maintenance of the proper filing system for financial records and documents.
- Updating and monitoring daily cash balance.
- Prepare vouchers and receipts for all deposit and withdrawals to and from the project accounts and record them in the predefined chart of accounts in the system.
Education
Bachelor’s degree - Business Administration
Cambridge International College
St. Peter Jersey JE3 8FP Britain 01.2018 - 01.2024
Diploma - Local Government Finance Management
Makerere University Business School
Kampala Uganda 01.2006 - 01.2008
Uganda Advanced Certificate of Education -
Maracha Secondary School
Arua, Uganda 01.2004 - 01.2005
Uganda Certificate of Education -
St Mary’s Ediofe Girls Secondary School
Arua, Uganda 01.2000 - 01.2003
Skills
- Result oriented
- Public relations skills
- Initiative in learning
Interests
Church activities
Listening to music
Traveling
Personal Information
- Date of Birth: 11/25/86
- Gender: Female
- Nationality: South Sudanese
- Marital Status: Married
Training
- BHA Fundamentals
- Protection and Community Capacities
- DART COMMs/GEO OCONUS
- Response Management System
- BHA Basic training
- Abacus training
- GLAAS training
- Administrative training-Nairobi
- Filling and record management-Juba Mission
- E2 training on travel-Juba Mission
- WebTA training (Time & Attendance)-Juba Mission
- Finance training by FAO Juba
- Entrepreneurship workshop organized by Makerere University Business school
- Local Government Workshop organized by officials from the Ministry of Local Government
Contact
+211 912 167 596, +211 926 096 661, mferida@usaid.gov, maryferida@gmail.com
Timeline
Program Management Assistant
United States Agency for International Development (USAID)
10.2020 - Current
Bachelor’s degree - Business Administration
Cambridge International College
01.2018 - 01.2024
Administrative Assistant
United States Agency For International Development
08.2012 - 09.2020
Finance Assistant
Food and Agriculture Organization
01.2009 - 07.2012
Diploma - Local Government Finance Management
Makerere University Business School
01.2006 - 01.2008
Uganda Advanced Certificate of Education -
Maracha Secondary School
01.2004 - 01.2005
Uganda Certificate of Education -
St Mary’s Ediofe Girls Secondary School
01.2000 - 01.2003
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