Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Timeline
Generic

Fernanda Acosta

Newport Beach

Summary

To utilize my education, experience, and skills in a challenging, professional and high pace atmosphere specializing in several accounting functions. I want to succeed in a stimulating and challenging environment, building the success of the company while I experience advancement opportunities, at the same time I want to be part of the success in an environment of growth and excellence. I am seeking a competitive and challenging environment where I can serve your organization and establish an enjoyable career for myself.

Overview

16
16
years of professional experience

Work History

Accounts Payable Manager

Sares Regis Group
05.2022 - Current
  • Ensures that vendor payments are processed correctly and in a timely manner
  • Determines work procedures, prepares work schedules, and expedites workflow as well as develops proper month-end schedules and communicates with necessary departments
  • Participates in the continual development/establishment of accounting policies and procedures, internal controls and operational strategies, including review and implementation of process and system changes for improved efficiency
  • Assigns duties to staff members and examines work for accuracy, completeness and timeliness while following the established policies and procedures
  • Establishes strong positive relationship with employees in other departments within the company
  • Represents the company in a professional manner when communicating with vendors
  • Upholds the company core values and embraces a customer service mindset to both internal and external customers
  • Addresses problems, errors and complaints and finds appropriate corrective solutions
  • Knows when to escalate matters to the appropriate level
  • Supervises and participates in preparing and auditing materials requiring analyses of supporting documents and ensures that all entries are entered and paid in the system properly and in a timely manner and helping to ensure excellent relationships with vendors and internal/external customers seeking to be paid or reimbursed
  • Completes credit applications as requested by vendors doing business with the SRG sites
  • Performs other requested Accounts Payable duties, as needed
  • Performs any other activities as directed by the Controller or SVP
  • Developed and Implemented a new system to collect requests from other departments, this system allowed us to track and analyze requests as well we determine the volume AP handles .
  • Implemented new methods to provided backup to AP for management fees payments
  • Worked together with the AP team to develop a cross training system to support the development of the AP development
  • Worked together with the VP controller to process the 1099 yearly reporting and filing
  • Implemented a new AP file system to organize the AP work and to be able to provide information to the auditors when needed
  • Created and implemented new AP desktop procedures as well an AP manual handbook for new hires

Accounts Payable Supervisor

LIBERTY Dental Plan
01.2018 - 05.2022
  • Responsible for activities and operations in the accounts payable function for the organization
  • Analyze invoices and expense reports for accuracy and eligibility for payments
  • Ensure timely payments of vendors records and control reports
  • Prepare accounts payable register and related reports in a timely manner
  • Contribute to the development of processes and procedures
  • Manage the central accounting communications inbox and distribute to appropriate AP Specialist
  • Review AP Batches to ensure proper coding of invoices prior to entry into the accounting system
  • Ensure payments are made timely and according to vendor terms
  • Interface with other departments to ensure quick turn-around time for invoice approval
  • Run daily, weekly and monthly reporting for invoice tracking and check signing (AP aging and check registers)
  • Review invoice approvals to ensure compliance with established process as well as timely submission of approved invoices
  • Review and provide first approval for new vendor , audit vendor on boarding
  • Monthly AP Aging to GL reconciliation
  • Prepare and maintain monthly AP accrual and amortization entries
  • Review monthly recurring vendor listing for completion and accuracy
  • Manage the Employee Relations Incentive Budget
  • Review monthly prepaid listing and related support Review monthly audits to ensure current tax information is on file for annual1099 preparation as well as audit support for all new vendor adds and vendor changes Effectively interact with and respond to vendor inquiries in order to develop and maintain strong relationships with all LDP vendors
  • Provide supporting documentation for the external and internal audit Assisted AP Claims with Providing Refund process
  • Implementing new process and ideas
  • Trainings -Reinforcing two members of the AP Claims on areas that need work such as Ap Aging and Provider Refund
  • Project managed Concur implementation for expenses and invoices , provided training to employees, vendors and finance team
  • 4 years5 months

Accounting Supervisor / HR

FoxTales
09.2015 - 12.2017
  • Assist with monthly and fiscal year-end financial close activities
  • Manage accounts receivable, accounts payable and payroll
  • Ensure accurate and efficient accounting processes
  • Audit and approve purchase orders, invoices, bills, statements and similar records
  • Process monthly audit to ensure the accuracy of data entry into the accounting system
  • Initiated/implemented process improvements to monthly close process, PO system and ADP Time and Attendance (PTO)
  • Oversee the operations of the accounting department
  • Perform cash flow forecasting, working closely with the Director of Operations, Project Teams and CFO in analyzing margins, variances and cost analysis
  • Prepare and monitor monthly budget and other financial reports
  • Maintain commissions spreadsheets for Foxtales representatives
  • Manage and track travel/per diem/expenses; working closely with operations and account executives to ensure spending was aligned and within budget
  • Create accounting control system and structure for the accounting department
  • Maintain document filing retention and storage system with the highest regard for confidentiality
  • Reduce labor cost and minimized expenses by accurate audit process while identifying problems and finding solutions
  • Recruit/ Interview Staff Accountants and Accounting Interns
  • Create and institute Accounts Payable policy and procedures
  • Prepare1099-Misc Tax Forms and Quarterly Sales Tax Returns for New York and California
  • Assist external and internal auditors
  • Perform month-end accounts accruals and handle general ledger entries
  • Audit and approve all invoices to ensure accuracy
  • Process new hire paperwork and termination paperwork
  • Coordinate with managers on employee request for PTO
  • 2 years4 months

Staff Accountant

Nissin Customs Service Inc.
12.2014 - 08.2015
  • Prepare weekly A/P/AR, process weekly check runs making sure that everything gets sent to the correct address and delivered accordingly
  • Assist with month end by providing and the necessary information for closing, Analyze deductions and any type of AR discrepancies
  • Input all invoices with the correct coding for GL posting
  • Process sales and cost analysis for Miami and Atlanta at the end of the month
  • Assist with month end closing by updated schedules and assisting with sales and close analysis
  • Application of cash in a weekly basis
  • Analyzing GL accounts before month end closing
  • 9 months

Staff Accountant

Zoic Studios
02.2013 - 11.2014
  • Processing weekly A/P runs
  • Daily invoicing of clients and applying payments
  • Assisting with cash delinquency/collection efforts
  • Submit invoices to clients and follow up as needed
  • Prepare and monitor all pending invoices
  • Prepare month-end close reconciliations, process accruals for month end close
  • Accounting for multiple entities, including Los Angeles and Vancouver
  • Accounting for foreign currency exchange, specifically Canada
  • Work directly with the CFO and the Controller with any accounting related issues and daily reporting activities
  • Assist in processing yearly taxes, Secretary of State, IRS
  • Process expense reimbursements for all executive producers, producers, artist, making sure that each reimbursement meets the company policy
  • 1 year10 months

Accounts receivable specialist

Hartz Mountain Corporation
02.2009 - 06.2012
  • Organize all orders to be released for day in daily meetings
  • Assist the Credit Manager in interpreting and resolving accounts receivable problems with clients
  • Maintain database including maintaining records of all accounts, pending files and credit risks
  • Prepare customer statements bills and invoices; reconcile expenses to general ledger; take care of basic client inquiries and perform other clerical tasks related to maintaining the accounts receivable records for the organization
  • Upon request, provide special report reflecting current status of customer accounts
  • Calculate customer’s open AR balances in order to make shipping decisions
  • Check all back account in a daily basis in order to determine what orders will be released for the day
  • Submit invoices to the customers in order to collect all payments and apply cash and in on a daily basis
  • Review checks received to ensure bank transactions
  • Enter all invoices showing shipped merchandise in the accounting system
  • Review collections from all accounts by providing updated AR balances & monitor wire daily activities
  • Strong interaction with customers providing them detailed information on their orders to ensure timely delivery
  • Successfully improved client service relationships
  • Improved daily work flow for the department (releasing orders and billing the customer)
  • Completed reconciliation on all payments received from the customers on a monthly basis
  • Reconciled all invoices entered in the accounting system from all order management systems
  • Assist and train personnel with the new accounting system currently being rolled out
  • Assist to daily meetings for the transition of the new system and prepare to assist accounting department with the new system
  • 3 years5 months

Education

Professional Certificate Program - Accounting, Accounting and Finance

UCLA
01.2014

Bachelor's degree - Accounting and Finance

New Jersey City University
01.2007

Skills

  • Outlook, Internet, Point-Access, People-Soft Financial, Quicken, Lotus Notes, JD, Yardi , Avid , Concur , Oracle
  • AR/AP, Aging Report, Peachtree, QuickBooks, FrontPage, Crystal Reports
  • Client Data Systems (CBS), FAS, A, Type30 WPM, Windows XP, Window2003, Micro

Languages

English (Full Professional)
Spanish (Full Professional)

Accomplishments

In my role as an AP manager, I have been able to create new tactics to boost AP development performance, which has helped other departments, including the accountants, by implementing Concur, Avid, and Yardi utilities, as well as a ticketing system and recurring invoices. In order to provide backup and proof of payment more effectively, I have been able to organize my filing system.

Timeline

Accounts Payable Manager

Sares Regis Group
05.2022 - Current

Accounts Payable Supervisor

LIBERTY Dental Plan
01.2018 - 05.2022

Accounting Supervisor / HR

FoxTales
09.2015 - 12.2017

Staff Accountant

Nissin Customs Service Inc.
12.2014 - 08.2015

Staff Accountant

Zoic Studios
02.2013 - 11.2014

Accounts receivable specialist

Hartz Mountain Corporation
02.2009 - 06.2012

Professional Certificate Program - Accounting, Accounting and Finance

UCLA

Bachelor's degree - Accounting and Finance

New Jersey City University

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Fernanda Acosta