Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Fernanda Oliveira

Plymouth,MN

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments.

Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks.

Self-motivated work ethic to perform effectively in independent or team environments.

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 10 years of performance.

Highly efficient planning, problem-solving, and communication skills.



Overview

11
11
years of professional experience

Work History

Administrative Assistant

Sumitomo Rubber Do Brasil
06.2015 - 03.2022
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Created and maintained databases to track and record customer data.
  • Assisted development and implementation of new administrative procedures.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Managed department budgets and generated financial reports for management review.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.

Accounting Assistant

EDE Accounting Consultants
02.2021 - 11.2021
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Maintained accurate and complete documentation to facilitate accounting and filing functions.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Used accounting software to prepare weekly and monthly financial reports.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Completed payroll functions to facilitate accurate and prompt staff payments.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Matched purchase orders with invoices and recorded necessary information.

Financial Administrative Assistant

Proxxima Computers And Technology
03.2012 - 11.2014
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.
  • Performed research to collect and record industry data.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Established administrative work procedures to track staff's daily tasks.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Transcribed and organized information to assist in preparing speeches and presentations.

Accounting Assistant

All Latin America Logistics
01.2011 - 11.2012
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Maintained accurate and complete documentation to facilitate accounting and filing functions.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Used accounting software to prepare weekly and monthly financial reports.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
  • Transferred data and documents to facilitate system migration and software updates.

Education

Bachelor of Science - Accounting

Uninter University
Curitiba, Brasil
12.2019

Skills

  • Filing
  • Scheduling
  • Clerical Support
  • Expense Reporting
  • Office Administration
  • Document Control
  • Data Entry
  • Workflow Optimization
  • Spreadsheet Management
  • Quality Assurance
  • Bookkeeping
  • Mail Handling
  • Invoice Processing
  • Customer Relations
  • Account Reconciliation
  • Microsoft Excel
  • Office Management
  • Inventory Systems
  • Administrative Support
  • Payroll and Budgeting
  • Time Management
  • Computer Skills
  • Professional Communication
  • Prioritization

Languages

Portuguese
Native or Bilingual
English
Professional Working

Timeline

Accounting Assistant

EDE Accounting Consultants
02.2021 - 11.2021

Administrative Assistant

Sumitomo Rubber Do Brasil
06.2015 - 03.2022

Financial Administrative Assistant

Proxxima Computers And Technology
03.2012 - 11.2014

Accounting Assistant

All Latin America Logistics
01.2011 - 11.2012

Bachelor of Science - Accounting

Uninter University

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Fernanda Oliveira