Patricia Amezcua

Performed a variety of detailed and confidential administrative duties for the Dean of Fine Arts such as:

• Manage the day-to-day calendar for the Dean
• Screen calls and visitors and utilize judgment in analyzing concerns, complaints and grievances
• Train and provide direction to department staff on the daily operation of the division office
• Created and maintain spreadsheets using advanced Excel functions and calculations to develop reports and lists
• Compile, track and maintain miscellaneous reports as needed in Colleague
• Oversee all phases of course schedule development; created and implemented Faculty Request Forms and tracking sheets to ensure accuracy for final drafts.
• Prepare Board Agenda items
• Facilitate the hiring process for full-time, part-time and emergency hire faculty
• Classified Representative for Division Council
• Member of Creative Arts Committee for Guided Pathways
• Serving on the Committee for the Music and Campus Theatre Replacement Project.
• Serving on the Committe for Academic Affairs Restructure

Performed varied, responsible routine to complex clerical duties to support the needs of the Fine Arts Division office such as:

• Quality customer service in a multi-culturally diverse environment
• Preparation of textbook orders, keycards and maintained office mailboxes at the start of the semester
• Posted class cancellations for instructors
• Maintained class schedules for accuracy as updates and changes were received
• Received and screened phone calls and visitors; provided information and directed inquiries and visitors to the proper person, office or division
• Prepared correspondence, letters, records, tests, reports, schedules, minutes, memoranda, bulletins, tables, lists, and other communication materials as needed
• Maintained and ordered office supplies, equipment, and forms.
• Received, sorted, and distributed incoming and outgoing mail
• Trained and provided work direction to student workers
  

• Provided quality customer service to both internal and external customers
• Assisted Recruitment Manager with varied reports, emails, spreadsheets, and memos as needed
• Input employment advertising into a database for print
•  Responsible for layout and design of several themed banner pages
• Initiated and coordinated employment specials and features
• Maintained up-to-date customer account records and prepared and submitted sales reports as requested

• Administrative duties included proofing all company correspondence, maintained the company email address book in outlook, and provided monthly advertising reports to the management team
• Responsible for layout and design of our monthly newsletter, weekly bulletin, and maintained our company roster of associates
• Weekly coordination of advertising in the Beach Reporter, Daily Breeze, Los Angeles Times, Caravan Express, and Crestline Courier
• Ad layout, design, and billing in all publications