FIERA SMITH
Dallas,TX
Summary
Executive Administrator and Programs Associate professional who thrives moving the bar. Serves as a connective tissue – bridging people, events, and opportunity to proactively create solutions out of challenges. Adept at providing project support, media savvy and aesthetic sensibility that engages audiences and influences stakeholders. Currently seeking new opportunities to provide arts administrative support with a forward-thinking organization. Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
6
6
years of professional experience
Work History
Executive Assistant to Executive Director
The Arts Community Alliance
03.2023 - Current
- Developed and maintained positive working relationships with City of Dallas employees, volunteers, and vendors, fostering collaborative and supportive atmosphere
- Demonstrated courteous and effective communication skills with public, Board of Directors, grantees, vendors, volunteers, sponsors, and outside organizations, both in person and through various channels
- Proficient in crafting engaging agendas and reports using Microsoft Office Word and Adobe PDF
- Ensured seamless weekly staff meetings through meticulous preparation
- Organized and communicated semi-quarterly meeting schedules for various committees, totaling up to fifteen virtual and in-person gatherings
- Empowered Board and Staff Members with clear schedules and timely notifications
- Collaborated closely with Executive Director to establish streamlined processes for collecting and compiling monthly reports, enhancing organizational efficiency
- Handled complex calendar management for Executive Director, accommodating various time zones and travel logistics
- Orchestrated confirmations and venue reservations flawlessly
- Assisted in logistical efforts for major fundraising initiatives like Arts Accelerator, Perforum, Meet the Catalyst, and SilverCup luncheon, contributing to their Coordinated programming and events success
- Crafted and executed dynamic content calendar for Instagram, Facebook, and LinkedIn, consistently delivering six to eight engaging posts per week
- Wrote and published compelling content for both public and members-only monthly newsletters on MailChimp, ensuring effective communication with the audience
- Managed bi-monthly membership mailings with precision, efficiently assembling, weighing, and mailing around 800 pieces of mail and parcels with speedy turnaround
- Operated in Blackbaud and Murad CRMs, extracting and segmenting reports for the Development and Programs departments, contributing to data-driven decision-making
- Composed detailed correspondence, memorandums, materials, and presentations, ensuring clear and impactful communication
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Managing Director
Art Over Money
04.2018 - Current
- Provide consulting services to artists on developing engaging storytelling tactics
- Represents company at 2 trade shows annually and industry related events to increase brand awareness
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Prepared annual budget with controls to prevent overages.
- Assisted in recruiting, hiring and training of 5 team members.
Executive Assistant + Creative Project Manager
Lake Highlands Presbyterian Church, LHPC
09.2019 - 03.2023
- Provided lead staff support for key cultural arts functions, bringing leadership and expertise to critical initiatives
- Nurtured a network of vendors and contractors beyond transactional interactions, ensuring enduring and productive partnerships
- Offered technical and administrative support for various departmental functions, ensuring the smooth operation of cultural arts programs
- Prioritized work effectively to consistently complete high-quality tasks on time, contributing to the success of cultural arts initiatives
- Operated independently and efficiently with minimal supervision, demonstrating a strong work ethic and self-motivation
- Led and directed the design and post-production of visual and audio materials and media used for advertising, broadcast, and web communication
- Oversaw the creation of art, video, and layout design for print and digital assets, establishing design and format standards and processes
- Directed vendor management that included graphic design, print production, and advertising agencies
- Prepared and submitted budget estimates, progress reports, and cost tracking reports
- Managed Day School renovation, leveraging vendor and consultant relationships to reduce project costs by 15%.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Processed travel expenses and reimbursements for senior management group.
Education
Bachelors of Arts - Psychology
University Of North Texas At Dallas
Dallas, TX05.2024
Associate of Arts + Sciences (AAS) -
Dallas College
Dallas, TX06.2020
Skills
- SKILLS TECHNOLOGY
- Project Management
- Equity, Diversity, Inclusion
- Event Coordination
- Research Analysis
- Content Development
- Mailchimp
- Constant Contact
- Adobe
- MS Office Suite
- Social Media Platforms
- Filing and data archiving
- Multi-line phone proficiency
- Employee training and development
Timeline
Executive Assistant to Executive Director
The Arts Community Alliance
03.2023 - Current
Executive Assistant + Creative Project Manager
Lake Highlands Presbyterian Church, LHPC
09.2019 - 03.2023
Managing Director
Art Over Money
04.2018 - Current
Bachelors of Arts - Psychology
University Of North Texas At Dallas
Associate of Arts + Sciences (AAS) -
Dallas College
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