Hi, I’m
Flor Alvarado
EXECUTIVE ASSISTANT
League City,TX
Summary
Self-motivated bi-lingual administrator, executive, trainer, manager, and makeup artist with over 25 years of inside and outside sales, marketing, managing, and training experience, in the transportation, refinery, health, beauty, and corporate industry. Expert in applying an educational-based selling approach while building key relationships. Talent for conceptualizing, planning, and executing influential sales events. Strong ability to train and motivate teams to peak performance: a confident leader, presenter, and consensus builder. Have the capability to develop and elevate sales teams; while committed to professionalism and maintaining the ability to engage in all that is asked with integrity and expertise. Manage multiple responsibilities and get others to follow specific goals and strategies in a fast-paced, demanding environment. Competence to make solid business decisions within the company's standards. Able to transform an organization's vision into profitable results. Proficient in utilizing various social media platforms (Instagram, Facebook, Twitter, YouTube, TikTok) for marketing, engagement, and brand promotion. Familiar with analytics tools to track performance and optimize strategies.
Overview
25
years of professional experience
Work History
Pink Palate Artists, Houston, TX
Administrative Coordinator & Makeup Artist
2014.01 - Current (10 years & 8 months)
Job overview
- Specialize in makeup for special events, weddings, print, media, and professional headshots, consistently delivering high-quality aesthetics and client satisfaction
- Conduct master classes and educational sessions in skincare and makeup application, sharing expertise and promoting industry trends
- Manage administrative functions, coordinating artist bookings, event logistics, and client communications to ensure operational excellence
- Oversee financial and contract management, enhancing business efficiency through systematic record-keeping and account monitoring
- Develop marketing initiatives and maintain social media presence, driving brand engagement and fostering client loyalty
- Serve as key point of contact for clients, artists, and vendors, ensuring seamless coordination and execution of services and events
- Built strong professional network by collaborating effectively with other industry professionals such as hairstylists, fashion designers, and model agencies
- Efficiently managed time-sensitive projects like bridal parties by coordinating schedules and maintaining clear communication with clients
- Continuously improved skills through participation in ongoing training sessions, workshops, seminars, and trade shows related to the beauty industry
- Consistently exceeded performance metrics by delivering high-quality makeup services to diverse clientele, demonstrating versatility and adaptability in various settings
- Developed loyal following of clients by providing high-quality services
- Completed bi-weekly payroll for 20 employees.
Albemarle Corporation
Senior Executive Assistant for CEO And CFO
2018.10 - 2023.02 (4 years & 4 months)
Job overview
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations
- Managed complex calendar scheduling focusing on proper allocation of executive availability
- Prepared meeting agendas and briefing papers for board of directors and executive team members
- Screened calls and 70 to 100 emails daily and initiated actions to respond to direct messages for managers
- Processed travel expenses and reimbursements for executive team and senior management group
- Prepared presentations, materials, and documentation for use by executives in meetings and engagements
- Created expense reports, budgets, and filing systems for management team
- Distributed company-wide announcements, booked conference rooms, and coordinated catering for annual staff development forum
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
- Researched, proposed and implemented vendor agreements to decrease costs and improve services
- Managed travel itineraries and logistics for accommodation for CEO and CFO
- Accurately and quickly processed subscription and market invoices
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for executive-level meetings
- Coordinated dealer visits, company special events and other employee morale functions
- Assisted senior management with major initiatives and projects
- Coordinated and executed special projects
- Created regular reports and updated internal databases
- Enhanced communication between executives and staff by acting as liaison and promptly addressing issues or concerns.
Albemarle Corporation
Office Coordinator
2017.01 - 2018.10 (1 year & 9 months)
Job overview
- Maintained computer and physical filing systems
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping
- Coordinated and scheduled 4 to 5 meetings and conferences per day by setting up room arrangements and audio-visual requirements, preparing documents and arranging any hotel accommodations
- Maintained inventory by checking stock to determine inventory levels, ordering products, expediting orders and verifying receipts
- Developed office policies by implementing standards and procedures to guide efficient, effective operation of office
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff
- Handled client correspondence and tracked records to foster office efficiency
- Informed and supported business leaders through consistent communication and administrative support duties
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities
- Supported staff on special assignments and ad hoc projects
- Arranged meetings for VPs, Director's and Sales teams and coordinated resources for use by all attendees
- Coordinated travel arrangements for 40 staff, such as setting appointments and securing transit and lodging accommodations
- Enhanced communication within team through regular meetings and detailed reporting.
Albemarle Corporation
Payroll Clerk II
2016.06 - 2017.01 (7 months)
Job overview
- Key Focus; manage 8W8, 8W5, Canadian, and wage payroll activities, reporting, and related functions
- Ensure and help Time Admin accurately process timecards for wage, Interns, and salary non-exempt employees for Pasadena, Bayport, Clear Lake, Baton Rouge, and PDC sites
- Review and amend timecards in Workforce to ensure correct pay codes were entered to be correctly exported to ADP Enterprise
- Responsible for processing and accurately reporting 4AQ payroll in ADP Enterprise, running and submitting reports and proper documentation for compliance and audits into Albemarle's Payroll systems
- Oversee Employment verifications for Entire Corporation of 3400 active employees, retirees, and terminated employees
- Responsible for teaching and introducing Work Force & Workday updates to new and exciting managers and employees
- In addition, serve as liaison between Human Resources and Site Management for Employee's time and attendance, analyze all reports generated by WorkForce, and cross reference Pasadena's union contract and Bayport attendance procedure to ensure points are allocated correctly
- Manage time – Balances such as Vacation, Vacation Carryover, Floating Holiday, Non-Occupational, and Occupational when applicable
- Informed Managers of the end of Period Processing for Manager Functions and maintaining the AS Unit and Employment Class BRT1, Data, HRIS T&A, WorkForce Project T, Training and Demos, time admins, and field to employee records in WorkForce and monitored Workarounds for all sites.
Albemarle Corporation
Maintenance Clerk
2015.04 - 2016.06 (1 year & 2 months)
Job overview
- Assist Maintenance and Engineering Department with clerical needs
- Responsible for providing Maintenance and E&I Superintends with daily Maintenance Manpower Overtime, Absentee Reports, and KPI Metrics for Brown & Root employees, also updating and creating procedures
- Ensure all Maintenance Schedules are current, enter timesheets in SAP, prepare overtime authorizations for Duty Supervisor, call overtime, and join in MMOT
- Input Brown & Root timesheets for Pasadena in the spreadsheet for Brown & Root Site Manager
- Reconcile OT Meals deliveries/inventory/Security Logs
- Manage Wage Employee Records and vacation authorizations scheduled in MMOT
- Create and Update Craft / Vacation Bids
- Also, Manage Operations vacations
- Update Maintenance Craft List for Albemarle and Brown & Root
- Weekly Publish P&S Metrics to TV Folder / Send Corrective Action Report to the Maintenance and E&I Department
- Manage safety drills
- Audit UniFirst Invoices to Site workers / Order Supplies for Maintenance
- Responsible for Expedite stock and non-stock materials / Gasoline Report / Replenishment of MRO inventory by placing orders twice per week / Place orders of non-stock MRO materials/Follow-up open POs and Requisitions when Stores Analyst is off or needs assistance.
A1 Medical Imaging
Account Executive
2014.01 - 2015.03 (1 year & 2 months)
Job overview
- Exceeded targeted sales goals by 20+% regularly
- Conduct research on new and established markets, forecast changes in market environment, and seek and develop areas of business opportunities
- Provide daily reports and log business interactions and opportunities
- Assist in market analysis to include details on market characteristics (market size and growth - dollars, units, patient types, market share development, number of competitors, market trends, market attractiveness); competitor characteristics (product characteristics, competitor marketing strategies)
- Liaise with advertising companies to prepare detailed aids, leaflets, posters, and other materials (print and electronic)
- Ensure distribution of materials to customers within specified timeframes
- Built and strengthened relationships with new and existing accounts to drive revenue growth
- Prospected new clientele through networking, cold calling, canvassing and referrals
- Created and executed account strategies to present services to key decision makers
- Used targeted questioning strategies to discover insight on prospect needs and requirements
- Identified sales growth opportunities by networking and building relationships with potential advertisers
- Organize catering for business customer meetings.
Laura Mercier
Territory Manager
2009.10 - 2014.12 (5 years & 2 months)
Job overview
- Collaborated cross-functionally with headquarters, regional and other teams nationally to maintain consistent message and experience
- Coached, developed, and trained Business Managers and Coordinators to maximize sales performance
- Established successful account relationships with Store Managers and Department Managers by building rapport and maintaining consistent communication
- Achieved consistent growth of 55% within first six months of employment by inspiring, educating, and motivating sales teams
- Communicated regularly with Business managers for daily support and strategic planning for accounts
- Attained Number One Trend Show in company's history (2010 and 2013)
- Increase Sales profit by 60% by implementing outsources events and increased new clients by 176%
- Built relationships with customers and community to establish long-term business growth
- Transformed Houston and Little Rock territory revenue by leveraging strategic business development plan, moving region up 1 spot in company rankings
- Selected 'Exceptional LM Territory Manager' Award 2013
- Managed over 30 accounts within Houston and Little Rock territory
- Monitored customer buying trends, market conditions and competitor actions to adjust strategies and achieve sales goals
- Tracked changing product lines to effectively meet dynamic market demands.
Macy's / Prescriptives Cosmetics
Account Coordinator
2005.01 - 2009.10 (4 years & 9 months)
Job overview
- Played vital role in planning counter-specific goals and strategies with Counter Managers and Beauty Advisors that led to achievement of Macy's sales plans and increase in market share with emphasis on balancing essential business, Special Promotions, Events, and Holiday sales distortion
- Exceeded sales plan by 120% in (2006) and increased revenue by 108%
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives
- Monitored front areas so that questions could be promptly addressed
- Facilitated weekly status reports, project documentation and client profiles.
Saks Fifth Avenue
Cle De Peau Beaute Make-up Artist
2004.01 - 2005.01 (1 year)
Job overview
- Kept up to date with style industry standards, trends and techniques to provide optimal aesthetics services to every client
- Conducted consultations to understand client's desired outcome and assessed skin type and face structure
- Maintained sales goal of $2000.00 per day
- Kept detailed records of customer information and services provided to increase return customers
- Employed variety of cosmetics to produce fresh looks, enhance facial features and manage skin tone
- Scheduled onsite and offsite makeup appointments for clientele
- Conducted makeup classes for group
- Built strong and lasting rapport with clients through consistent delivery of requested services and exceptional results
- Answered phone calls and emails to schedule client appointments
- Consistently received positive performance reviews from guests.
Vault Jeans Inc
Junior Marketing Executive
2003.01 - 2004.01 (1 year)
Job overview
- Conducted store training also attended and participated in meetings and seminars
- Inspect and refine execution of merchandising, zone-o-grams, and visual presentation standards
- Displayed absolute discretion at handling confidential information
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives
- Responded to 60 to 100 emails daily and other correspondence to facilitate communication and enhance business processes
- Oversaw Buyers and Store directors six professional calendars and coordinated appointments for future events
- Managed branding campaigns and event marketing initiatives in print, video, web and social media
- Oversaw preparation of marketing copy, images, videos, emails and other collateral.
Coca-Cola Bottling
Recruiter Specialist
2003.01 - 2004.01 (1 year)
Job overview
- Part of Recruiting team, responsible for staffing Sale Centers in Southeast Texas Division
- Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs
- Arranged and hosted Job fairs weekly and posted jobs on Internet
- Work with Staffing Agencies, High Schools, and College Internship programs
- Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments
- Advised, coached and counseled managers and staff to support human resources policies, procedures, programs and labor relations
- Evaluated strengths and weaknesses of candidates through effective screening processes
- Operated and maintained applicant tracking and candidate management systems
- Verified applicant references and employment details
- Compiled and produced qualified candidates' information for hiring manager review and liaised between parties to coordinate formal, management interviews
- Pre-screened resumes prior to sending to corporate hiring managers for consideration
- Responsible for tuition reimbursements for all employees and employee referrals.
Sephora
Head Makeup Artist
2001.09 - 2003.01 (1 year & 4 months)
Job overview
- Supervise all Makeup Artists and plan weekly events to promote all brands
- Interview candidates for Makeup Artist positions
- Work with Vendors in scheduling training for cast members
- Assist Store Director and Skin Care Specialist in stock concerns and help set up new visuals
- Responsible for scheduling makeover appointments for 20 Makeup artist and myself
- As well as arranging and hosting Skin Care clinics and color workshops for customers
- Kept up to date with style industry standards, trends and techniques to provide optimal aesthetics services to every client
- Conducted consultations to understand client's desired outcome and assessed skin type and face structure
- Provided clients with personalized skincare recommendations to support maintenance of healthy skin
- Educated clients about products and self-maintenance for healthy hair based on needs and preferences.
Foley's
Shiseido Beauty Consultant
1999.01 - 2001.05 (2 years & 4 months)
Job overview
- Met sales goals, supporting organizational health through consistent and reliable service
- Assisted customers in Makeup application and facial massage
- Accountable for 25% of counter goal
- Won Selling Star (2000 and 2001)
- Recruited three new customers daily
- Called customers daily to invite them for facial or makeup application
- Promoted additional products and services to increase sales numbers and revenue with diverse selection
- Kept work areas, tools and equipment clean and properly sanitized to minimize disease transfer and health risk of shared environment
- Recorded notes for future reference about customer preferences and services delivered
- Created memorable customer experiences, adding bonus services such as head and neck massages during appointments
- Assisted Counter Manager in planning and executing weekend events to drive business
- Identified client needs and recommended products based on preferences and requirements.
Education
Houston Community College , Houston, TX
Associate of Applied Science from Fashion Merchandising
05.2003
Bellaire Senior High School , Bellaire, TX
High School Diploma
05.1999
Skills
- SAP
- SRM
- Workforce
- Workday
- Windows XP
- Microsoft Office
- Paychex
- Adobe Acrobat Writer
- Excel
- PowerPoint
- Telephone Reservations
- Multitasking Abilities
- Salesforce
- QuickBooks
- Detail-orientated
- Adaptable to change
- Efficient Travel Arrangements
- Research and analysis abilities
- Event Planning Expertise
- Calendar Management Proficiency
- Expert Time Management
- High-level confidentiality
- Strong Organizational Abilities
- Executive Support Expertise
- Administrative Skills
- Persuasive negotiator
- Clear and articulate communicator
- Resourceful
- Team player
- Driven and decisive
- Sales leader
- Film and television makeup
- Portfolio Development
- Special Effects
Timeline
Senior Executive Assistant for CEO And CFO
Albemarle Corporation
2018.10 - 2023.02 (4 years & 4 months)
Office Coordinator
Albemarle Corporation
2017.01 - 2018.10 (1 year & 9 months)
Payroll Clerk II
Albemarle Corporation
2016.06 - 2017.01 (7 months)
Maintenance Clerk
Albemarle Corporation
2015.04 - 2016.06 (1 year & 2 months)
Administrative Coordinator & Makeup Artist
Pink Palate Artists
2014.01 - Current (10 years & 8 months)
Account Executive
A1 Medical Imaging
2014.01 - 2015.03 (1 year & 2 months)
Territory Manager
Laura Mercier
2009.10 - 2014.12 (5 years & 2 months)
Account Coordinator
Macy's / Prescriptives Cosmetics
2005.01 - 2009.10 (4 years & 9 months)
Cle De Peau Beaute Make-up Artist
Saks Fifth Avenue
2004.01 - 2005.01 (1 year)
Junior Marketing Executive
Vault Jeans Inc
2003.01 - 2004.01 (1 year)
Recruiter Specialist
Coca-Cola Bottling
2003.01 - 2004.01 (1 year)
Head Makeup Artist
Sephora
2001.09 - 2003.01 (1 year & 4 months)
Shiseido Beauty Consultant
Foley's
1999.01 - 2001.05 (2 years & 4 months)
Houston Community College
Associate of Applied Science from Fashion Merchandising
Bellaire Senior High School
High School Diploma
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