Flor Elizalde
Houston
Summary
Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
19
19
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT
AIMS Companies
11.2019 - Current
- Reconcile payroll discrepancies by job code, branch and cost code.
- Problem-solve accounts payable questions on behalf of internal team members, management and vendors.
- Compile, code and submit weekly invoices to accounting for payment.
- Monitor accounts receivable report, checking for late, delinquent, or missing invoices and payments.
- Processed and send invoices, adjustments and credit memos to customers.
- Maintain confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinate office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assist in organizing office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Ensure proper coding to credit card expenses.
- Record new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
ADMINISTRATIVE ASSISTANT
Top Rank Construction, LLC
01.2015 - 08.2019
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained inventory of supplies and placed orders.
- Negotiated with vendors to reduce supply costs, leveraging bulk purchase agreements.
- Managed filing system, entered data and completed other clerical tasks.
OFFICE MANAGER
Resource Corporation Of America
12.2005 - 12.2012
- Maintained a healthy relationship with hospital and onsite Medicaid caseworkers.
- Managed, scheduled and coordinated office functions and activities for employees.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Interpreted and communicated work procedures and company policies to staff.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
- Delegated work to staff, setting priorities and goals.
- Recruited and trained new employees to meet job requirements.
Education
San Jacinto College
Pasadena, TXSkills
- Proficient in Two Languages
- Accounting Skills
- Effective Schedule Coordination
- Microsoft Office Proficiency
- Effective Organizational Skills
- Effective Multitasking
- Detail-Oriented Approach
- Professional and Courteous
- Computer Systems Knowledge
- Training Development
- Team Leadership
- Confidential Material Management
- Strategic Development
- Innovative Problem Solving
Timeline
ADMINISTRATIVE ASSISTANT
AIMS Companies
11.2019 - Current
ADMINISTRATIVE ASSISTANT
Top Rank Construction, LLC
01.2015 - 08.2019
OFFICE MANAGER
Resource Corporation Of America
12.2005 - 12.2012
San Jacinto College
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