Hi, I’m
Fran H Williams
La Porte,USA
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information, and effectively supporting senior executives by reducing their administrative burden. Team player with strong interpersonal skills, and an ability to work with others. Able to work with minimal supervision, and an ability to handle ambiguity in assignments, using personal initiative to resolve issues while managing multiple tasks and priorities.
Overview
22
years of professional experience
1
Certification
Work History
University of Houston-Clear Lake
Executive Administrative Assistant IV
09.2020 - Current
Job overview
- Support the Dean and the Associate Dean of the College of Business
- Provide Administrative and analytical support/make independent decisions daily
- Assist in processing/reinstating students to the College of Business
- Matriculate Student Applicants to be admitted to the College of Business programs
- Input/Update/Maintain class schedules for the College of Business department
- Catalog Editor (input/update/maintain catalog information for College of Business Catalog
- Works without supervision and exhibit independent judgment
- Create Vouchers, Purchase Orders, and Requisitions to complete payment purchases/reimbursements
- Process Faculty/Staff/Students for hire
- Create spreadsheets/zoom meetings/conference calls
- Contact person concerning all scheduling, classes, changes, adjustments, room requests, etc
- Work diligently with Registrar and Admissions concerning scheduling and student enrollment
- Maintain confidential Faculty/Staff/Student personal files
- Hiring Process
- Meeting Minutes
- Calendar Management for Dean/Associate Dean
- Maintain supply inventory
- Coordinate special events for the Dean/ College of Business
- Maintain scheduling of exams/events for COB Faculty and staff
- Supervise and/or train other support staff or student workers and perform related duties as assigned
- Assists with scheduling rooms for meetings, events, parking, and catering
- Matriculate EPOI’s
- Maintain supplies for COB Office
University of Houston-Clear Lake
General Services Representative III
02.2008 - 08.2020
Job overview
- Assistant to Supervisor of General Services
- Assist in documenting time and absence management for employees
- Administer compliance with Purchase Order requests and requirements by the University's guidelines
- Scans documents and packages into the NOTIFI tracking system, uploads documents into PeopleSoft and stores dock shared files, monthly reports
- Process daily Neopost mailing and airborne FedEx invoices
- Create Vouchers, Purchase Orders, and Requisitions to complete FedEx payment upload into PeopleSoft
- Reconciles postal budget with monthly PeopleSoft report
- Document and report timesheets in TRAM to the UH System
- Direct support to departments and vendors for freight clause questions and clarifications
- Serve as liaison for university departments and shipping/receiving requirements
- Answering Phones and Head of Customer Service
- Consult with Vendors and Departments guiding coverage requirements when necessary
- Report incidents regarding missing or damaged freight and maintain communication as necessary throughout the claim duration
- Interact with Departments to ensure delivery and satisfaction
- Prepare and submit return slips for merchandise
- Prepare materials and packages for shipping/receiving
- Participated in the development and roll-out of policies and procedures
- Review Purchase Orders for accuracy of delivery
- Research and analyze Purchase Orders to avoid or address delivery conflict
- Receives, verifies, inspects, completes receiving reports, and delivers shipment orders: FedEx, UPS, Lonestar, DHL Express, Ground Shipments, and Second/Third Day Air
- Printing Services (Scoring, Laminating, Collating, Printing, work register, reconcile deposits
University of Houston-Clear Lake
Stores Clerk
09.2002 - 02.2008
Job overview
- Conducted duties of a Buyer
- Purchased merchandise for stores via Purchase Orders
- Tracked and Monitored Inventory for the necessity of additional purchases
- Received, Packaged, and shipped merchandise to customers
- Projected great analytical and creative skills
- Created Vouchers for payment of goods sold
- Prepared orders and delivered to the customer
- Accurately calculated and submitted weekly IDTs for up to $5,000 to $50,000 or more in Revenue
- Created purchase orders
- Prepared requisitions
- Journal entry
Education
GCU
Bachelor of Applied Science from Management
12.2026
Lee College
Associates of Applied Science from Administrative Technology
12.2021
University Overview
- Graduated with Honors
- Phi Theta Kappa Society
Basic Business Skills Certificate
12.2021
Administrative Technology II Certificate
12.2021
Administrative Technology III Certificate
12.2021
Administrative Technology I Certificate
05.2021
Skills
- Proficient in MS Office
- PDF Document Management
- Inventory Control
- Detail-Oriented Data Entry
- File System Optimization
- Document Management Systems
- Strong Organizational Abilities
- Skilled in QuickBooks Accounting Software
- Strong Written Communication
- Detail Orientation
- Administrative Support Procedures
- Essential Numerical Proficiency
- Time Management Expertise
- Documentation and Analysis
- Trip Organization
Administrative Duties
- Manage Dean/Associate Dean Calendars
- Telephone, Fax & Email Communication with Students, Faculty, Registrar, Admissions Departments
- Maintain Inventory
- Schedule Building & Student Reinstatement Assessments
- Applicant Matriculation
- Solves conflicts concerning students, Faculty, and Staff
- Logistics Verbiage Analysis & Assistance
- Acalog Editor of Catalog for College of Business (Maintain/Edit changes to catalog)
- PS Campus Solutions Input/Maintain Student Applicants in Access database
- Data Entry for Inputting/Create/Maintain Class/Course Scheduling
- Works with minimal supervision
Certification
- Basic Business Skills Certificate, 12/01/21
- Administrative Technology I Certificate, 05/01/21
- Administrative Technology II Certificate, 12/01/21
- Administrative Technology III Certificate, 12/01/21
- Certified Educational Office Professional, 01/01/05
Timeline
Executive Administrative Assistant IV
University of Houston-Clear Lake
09.2020 - Current
General Services Representative III
University of Houston-Clear Lake
02.2008 - 08.2020
Stores Clerk
University of Houston-Clear Lake
09.2002 - 02.2008
GCU
Bachelor of Applied Science from Management
Lee College
Associates of Applied Science from Administrative Technology
Basic Business Skills Certificate
Administrative Technology II Certificate
Administrative Technology III Certificate
Administrative Technology I Certificate
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