Summary
Work History
Education
Skills
Websites
Hobbies
Timeline
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Frances Martinez

Frances Martinez

San Francisco ,CA

Summary

Driven and resourceful Executive Assistant with 8+ years of experience assisting high-achieving executives. Expertly assists executive team using exceptional communication, precision, and attention to detail. Dependable and quick-learning team player with effective communication and organization skills.


Work History

Executive Assistant

Visible
6 2021 - 12.2023
  • Supported CTO of a multi-location team across US and India
  • Prepared documents, reports, and presentations for executive team meetings
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Updated and maintained confidential databases and records
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.

Executive Assistant

Flexport
09.2020 - 02.2021
  • Assisted Chief Enterprise Software Architect and VP Engineering
  • Supported executives' complex calendars and schedules within a growing organization
  • Assisted with preparation and scheduling of team meetings, such as All Hands, Town Halls, and weekly leadership meetings within the Engineering org
  • Facilitated training and onboarding for incoming team members
  • Coordinated events and worked on ad hoc projects.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.

Executive Assistant

Cruise
10.2019 - 4 2020
  • Supported Director of Global Real Estate and Facilities with heavy calendar management, meeting scheduling, and travel management
  • Assisted team with opening of a new headquarters in San Francisco, with several stages of employees transitioning/moving into the new location
  • Set-up and scheduled the Real Estate and Facilities’ team meetings, preparation of agendas, recording and distributing team notes to drive cross-functional alignment
  • Managed and tracked team budgets and expense reports
  • Coordinated and planned team activities and projects including happy hours, off-site events, retreats, birthdays, anniversaries and any cultural moments.
  • Served as a liaison between departments to facilitate effective communication for the team.

Executive Assistant/Office Manager

Drive
09.2017 - 4 2019
  • Supported CEO, Head of Growth with scheduling, meetings, appointments, and travel coordination.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment for a small start-up.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Processed expenses and reimbursements for executive team and senior management group.

Education

Psychology, Business

City College of San Francisco
San Francisco, CA

Interior Design and Architecture

Academy of Art
San Francisco, CA

Interior Design

Art Institute of California
San Francisco, CA

Skills

  • High attention to detail
  • Passionate about Team Building, Employee Engagement
  • Ability to multitask and prioritize tasks
  • Professional discretion and communication
  • Windows and Mac OS software
  • Strategic project planning
  • Presentation development
  • Event planning and management

Websites

Hobbies

Fine Artist 

Costumer

Writer

Timeline

Executive Assistant

Flexport
09.2020 - 02.2021

Executive Assistant

Cruise
10.2019 - 4 2020

Executive Assistant/Office Manager

Drive
09.2017 - 4 2019

Executive Assistant

Visible
6 2021 - 12.2023

Psychology, Business

City College of San Francisco

Interior Design and Architecture

Academy of Art

Interior Design

Art Institute of California

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Frances Martinez