Frances Castro
Orlando
Summary
Experienced Executive/Legal Administrative Assistant with a background in providing administrative support within high-volume, fast-paced organizational settings. Proficient in using computer applications to manage legal documents, correspondence, memoranda, and charts efficiently. Capable of prioritizing and handling a wide range of support tasks independently.
Overview
33
33
years of professional experience
Work History
Sr. Executive/Legal Administrative Assistant, Real Estate and Entity Management Practice Support: Sr. Vice President & Associate General Counsel, Associate and Paralegals
Marriott Vacations Worldwide Corporation
01.2012 - Current
- Edit and proofread high-volume real estate transactional documents, including timeshare developments.
- Create closing checklists, binders, and assist with corporate matters.
- Draft written consents for the Board of Directors and Shareholders.
- Arrange complex travel plans cost-effectively.
- Prepare expense reports in Concur.
- Schedule meetings and conference rooms; manage files.
Legal Administrative Assistant, Real Estate and Commercial Development Support: Shareholder, Associate and Paralegals
Akerman LLP
08.2007 - 12.2011
- Perform editing and transcription of real estate development and transactional documents related to large scale developments and residential home-builder acquisitions.
- Provide support to closing agents at residential closings and oversee administrative processes for conflict requests.
- Open new matters, distribute files, and record documents with clerks of circuit courts in various Florida counties.
- Coordinate attorneys' calendar events and address business issues, both internally and externally.
- Edit billing narratives, review final billing statements, answer telephone calls, and organize and maintain files.
Legal Administrative Assistant, Real Estate, Land Use Environmental Support: Shareholder, Associates and Paralegals
Broad and Cassel
11.2004 - 08.2007
- Coordinated daily operations and managed office tasks including maintaining the Outlook calendar, scheduling meetings in Orange County, and preparing agendas; conducted real estate searches and reviewed property appraisals, statutes, and recorded documents; scheduled meetings and conference calls; edited documents and prepared closing binders; maintained the filing system and answered phone inquiries.
Legal Administrative Assistant, Bankruptcy and Corporate Finance Support: Shareholder, Corporate Finance
Mayer Brown Rowe
07.1996 - 11.2004
- Deliver comprehensive administrative and secretarial support to shareholders within the Banking group. Review substantial volumes of legal documents pertaining to security documentation for various financial institutions. Prepare closing binders and oversee extensive management and coordination of client billing, averaging approximately $4 million annually. Schedule appointments and seminars, arrange travel itineraries, and maintain both general and confidential files associated with the Firm Management Committee.
Legal Administrative Assistant, Bankruptcy and Corporate Finance Support: Senior Associates and Paralegal
Fried Frank
01.1993 - 07.1996
- Organized, edited, and filed legal documents, correspondence, and charts for clients; transcribed materials using Dictaphone and shorthand; managed attorneys' calendars and coordinated meetings and conferences; arranged travel logistics; provided comprehensive telephone support.
Education
Associates Degree - Executive Secretarial/Business
New York City College of Technology
Skills
- Microsoft Word XP, PowerPoint, Excel, Acrobat, GaLexy; PeopleSoft, Notary Public
LANGUAGES
Fluent in Spanish
Timeline
Sr. Executive/Legal Administrative Assistant, Real Estate and Entity Management Practice Support: Sr. Vice President & Associate General Counsel, Associate and Paralegals
Marriott Vacations Worldwide Corporation
01.2012 - Current
Legal Administrative Assistant, Real Estate and Commercial Development Support: Shareholder, Associate and Paralegals
Akerman LLP
08.2007 - 12.2011
Legal Administrative Assistant, Real Estate, Land Use Environmental Support: Shareholder, Associates and Paralegals
Broad and Cassel
11.2004 - 08.2007
Legal Administrative Assistant, Bankruptcy and Corporate Finance Support: Shareholder, Corporate Finance
Mayer Brown Rowe
07.1996 - 11.2004
Legal Administrative Assistant, Bankruptcy and Corporate Finance Support: Senior Associates and Paralegal
Fried Frank
01.1993 - 07.1996
Associates Degree - Executive Secretarial/Business
New York City College of Technology
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