Frances Wong
Great Neck,NY
Summary
Dynamic Executive Assistant with a proven track record at Everest Medicines, excelling in logistics and schedule management. Expert in travel coordination and event planning, ensuring seamless operations. Recognized for meticulous attention to detail and effective communication, driving successful outcomes in high-pressure environments. Proficient in data reconciliation, enhancing organizational efficiency.
Overview
27
27
years of professional experience
Work History
Executive Assistant/Office Manager
Everest Medicines
New York, NY
09.2019 - Current
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed and tracked expenses to meet company budget requirements.
- Set up meeting and event logistics for senior management and updated calendars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Assisted employees with enrollment in health and welfare plans.
- Organized company events including holiday parties, team building activities .
- Ordered supplies and equipment to maintain adequate inventory levels.
- Reconciled monthly payroll and credit card reports for management review.
Consultant
New York Life Insurance
New York, NY
01.2011 - 06.2013
- Led the conversion project from Advent Axys to Portia including creation of data conversion templates and reconciliation to source documents.
- Prepared accounting data (cleansing and formatting) using advanced Microsoft Excel tools.
- Reconciled detailed data (cash, position, costs, accrual, market value) to source documents; research and clear open issues and breaks.
- Worked closely with operations and technology to ensure full scope of conversion is addressed appropriately.
- Liaised closely with Portia consultants with testing and trouble-shooting all processes relating to the importing of data to corporate action processing, cost basis analysis and operational reporting.
Portfolio Accountant
Bear Stearns Asset Management
New York, NY
11.2006 - 09.2008
- Company Overview: (Firm acquired by Chase)
- As an essential part of a reconciliation team of 8 members, responsible for 30 institutional fixed and equity accounts totaling 20 million in market value.
- Efficiently input daily cash transactions to Portia and verified accuracy with custodians.
- Researched/Resolved all accounting issues with the custodians (i.e. dividend, interest, corporate action discrepancies).
- Liaised with Trade Support, resolving outstanding trade settlement issues.
- Daily position/cash reconciliations on Smart Stream & month-end position, market value and accrual reconciliation.
- Communicated with portfolio managers, account managers, custodians on a daily basis.
- Conducted special requests, reports and inquiries; e.g. bank reconciliation, commissions, transaction investigation.
Assistant Vice President
Citigroup Asset Management/Legg Mason
Stamford, CT
06.2000 - 09.2006
- Daily/Monthly cash and asset reconciliation for the Large Cap Value, International and Fixed Income portfolios.
- Oversaw operations and supervised day to day reconciliation, trading, client reporting and client service.
- Coordinated with Portfolio Administrators and ensured all Corporate Actions are correctly reflected in accounts.
- Identified cash/asset outages for management reporting and worked with team members to resolve discrepancies.
- Actively participated in verifying performance calculation and communicated findings with the performance group and Portfolio Managers.
- Developed/Executed operating and control procedures providing the highest of level client services while reducing risk.
- Daily portfolio accounting system input, maintaining cash balances and resolved discrepancies with the custodians.
- Monitored compliance and detect new violations.
- Reviewed/affirmed all trades and worked with trade support to resolve outstanding trade settlement issues as well as monthly and quarterly client appraisals for accuracy.
Portfolio Associate, Emerging Market
Scudder Kemper Investment
New York, NY
08.1998 - 06.2000
- Initiated/set-up trading instructions from Portfolio Manager and monitored cash level, ensured that the portfolios comply with all regulations, restrictions, and disclosure requirements.
- Liaised with custodians, compliance and legal department to set-up trading instructions in new markets.
- Researched and gathered information on IPO’s and other Emerging Market securities
- Input daily cash transactions to Portia to maintain correct cash balance.
Education
Bachelor of Science -
New York University
New York, NY05.1996
Skills
- Articulate and well-spoken
- Compensation and benefits
- Logistics and schedule management
- Travel coordination
- Meeting logistics
- Event planning
- Data reconciliation
- Attention to detail
- Effective communication
- Organizational skills
- Professional and mature
- Executive support
- Office management
Languages
Chinese (Cantonese)
Professional
Chinese (Mandarin)
Limited
References
References available upon request.
Timeline
Executive Assistant/Office Manager
Everest Medicines
09.2019 - Current
Consultant
New York Life Insurance
01.2011 - 06.2013
Portfolio Accountant
Bear Stearns Asset Management
11.2006 - 09.2008
Assistant Vice President
Citigroup Asset Management/Legg Mason
06.2000 - 09.2006
Portfolio Associate, Emerging Market
Scudder Kemper Investment
08.1998 - 06.2000
Bachelor of Science -
New York University
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