Francesca Bateman
Summary
Motivated Executive Assistant with proven track record of service and support in fast-paced, corporate environments. Demonstrated success in enhancing overall productivity for C-Suite level Execs. Highly accurate in calendar management, scheduling, research and communication administration. Proactive, attentive and successful at managing complex office operations.
Overview
11
11
years of professional experience
Work History
Executive Assistant; VP Company Planning/FP&A
Old Navy
06.2023 - Current
- Heavy calendar management for 3 Execs at once
- All travel arrangements including research for best available options; flights, trains, hotels, car transpo etc
- Process travel expenses and reimbursements
- Preparing documents and decks for Weekly Stores Call
- Hold leader(s) accountable with reminders as needed, to follow up on tasks
- Respond to emails and other correspondence to facilitate communication and enhance business processes
- Support business and hospitality needs of corporate partners and staff during meetings and company events
- Organize and coordinated conferences and monthly meetings
- Transcribe meeting minutes to support sales, business development and senior management teams
- Re-created our internal "People Committee' arranging volunteer activities and ways to give back to the local community
- Work with senior management to initiate new projects and assist in various processes.
Executive Assistant; SVP Corp Finance & Head of IR
Gap Inc
07.2022 - 06.2023
- Heavy calendar management for 3 Execs at once
- All travel arrangements including research for best available options; flights, trains, hotels, car transpo etc
- Process travel expenses and reimbursements
- Organize and coordinated conferences and monthly meetings
- Preparing documents and decks for weekly meetings
- Hold leader(s) accountable with reminders as needed, to follow up on tasks
- Managed our highly confidential inside trading list(s)
- Respond to emails and other correspondence to facilitate communication and enhance business processes
- Support business and hospitality needs of corporate partners and staff during meetings and company events
- Transcribe meeting minutes to support sales, business development and senior management teams
- Work with senior management to initiate new projects and assist in various processes.
- Presentation preparation for our quarterly Gap Inc Earnings call
Executive Assistant to the President, CMO, CGSCO
Krispy Kreme
01.2022 - 07.2022
- Screened calls and emails and responded accordingly to support executive correspondence
- Used advanced software to prepare documents, reports and presentations
- Heavy calendar management for 3 Execs at once
- Managed both domestic and international market shop tours
- Processed travel expenses and reimbursements for executive team and senior management group
- Hold leader(s) accountable with reminders as needed, to follow up on tasks
- Co-created Summer Internship program for Krispy Kreme
- Produced Agenda + schedules for our Japan and Switzerland team, coming to the USA
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Supported business and hospitality needs of corporate partners and staff during meetings and company events
- Organized and coordinated conferences and monthly meetings
- Transcribed meeting minutes to support sales, business development and senior management teams
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and CMO
- Joined our internal 'Kulture Krew' and created volunteer activities and ways to give back to the local community
- Worked with senior management to initiate new projects and assist in various processes.
Executive Assistant to the Chief Executive Officer
Ever/Body
01.2021 - 01.2022
- Sustained daily calendar of meetings and events
- Prepared agendas, reports, special projects and other documents in support of objectives for organization
- Arranged travel and accommodations for CEO
- Screened incoming emails; respond to requests by gathering and providing information and referring to the appropriate person
- Drafted and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Conserved Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Organized complex calendars and schedules; resolving any scheduling issues
- Assisted onboarding process for new hires
- Took notes and dictation at meetings
- Managed supervisor itinerary and appointments and streamlined scheduling procedures
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Handled daily scheduling tasks and provided administrative support for CEO
Executive Assistant to the Chief Executive Officer
TL Enterprises
06.2019 - 08.2021
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Responded to emails and other correspondence to facilitate
communication and enhance business processes. - Handled daily scheduling tasks and provided administrative support for CEO
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Answered multi-line phone system and greeted callers enthusiastically.
- Manage all social media platforms
Founder
The Glow Haus
06.2017 - 08.2020
- A concierge salon serving the general population in the greater Los Angeles area and celebrities
- Successfully scaled the business, expanding from 1 to 2 locations
- Manage all marketing and sales of the business
- Devised and deployed sales and marketing tactics to drive strategic growth and support achievement of revenue goals
- Provided outstanding training and certification to employees to boost productivity
- Conducted target market research to scope out industry competition
Director of Operations
Lori Harder
09.2015 - 06.2017
- Managed all social media platforms
- Managed all Lori Harder Brand projects
- Responsible for researching and booking talent for podcast guests
- Co-Lead internal event team
- Managed/Lead volunteers at The Bliss Project Event, hosting more than 500+ women from across the world
- Liaison between sponsors, for The Bliss Project Event; gathering more than 25+ sponsored brands each year
- Oversaw day-to-day production activities in accordance with business objectives
- Prepared and proofread reports detailing operations activities
- Provided high-level administrative support to company CEO
- Planned all travel arrangements for the CEO and COO
- Lead internal event team; including coordination of book tours, location scouting and venues
- Managed/Lead volunteers at The Bliss Project Event, hosting more than 500+ women from across the world
- Balanced multiple projects at once; including virtual programs (including 10k+ members) and in-person events
- Complete projects as assigned
- Organize complex calendars and schedules.
Executive Assistant to the Chief Executive Officer
Lori Harder
09.2013 - 09.2015
Executive Assistant to the Chief Executive Officer
MetaTV
06.2013 - 09.2013
Education
Bachelors - Communications; Advertising
University of North Florida
Jacksonville, FL05.2012
Skills
- Calendar Management
- Travel Arrangement Coordination
- Reliable and Responsible
- Ability to think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Ability to handle confidential information with discretion
- Exceptional written, verbal, and interpersonal communication skills
- Strong attention to detail
- Effective problem-solving and conflict resolution
Timeline
Executive Assistant; VP Company Planning/FP&A
Old Navy
06.2023 - Current
Executive Assistant; SVP Corp Finance & Head of IR
Gap Inc
07.2022 - 06.2023
Executive Assistant to the President, CMO, CGSCO
Krispy Kreme
01.2022 - 07.2022
Executive Assistant to the Chief Executive Officer
Ever/Body
01.2021 - 01.2022
Executive Assistant to the Chief Executive Officer
TL Enterprises
06.2019 - 08.2021
Founder
The Glow Haus
06.2017 - 08.2020
Director of Operations
Lori Harder
09.2015 - 06.2017
Executive Assistant to the Chief Executive Officer
Lori Harder
09.2013 - 09.2015
Executive Assistant to the Chief Executive Officer
MetaTV
06.2013 - 09.2013
Bachelors - Communications; Advertising
University of North Florida
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