Francilea Federico
Newport News,VA
Summary
Dynamic administrative professional with extensive experience in office administration and document preparation, notably at Northrop Grumman Newport News Shipbuilding. Excelled in calendar management and meeting coordination, enhancing office efficiency. Recognized for seamlessly coordinating department relocations, demonstrating exceptional organizational skills and proficiency in Microsoft Office Suite. Adept at fostering positive relationships and ensuring smooth office operations.
Overview
23
23
years of professional experience
Work History
Yeoman
U.S. Coast Guard
- Kept all personnel records up to date
- Issued I.D. cards for all personnel
- Provided back-up administrative support to Commanding Officer
Administrative Secretary
Hampton Roads Community Action Program
03.2023 - 01.2024
- Sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Assisted coworkers and staff members with special tasks on daily basis.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Administrative Assistant
Greenland Enterprises Through Aston Carter
10.2022 - 03.2023
- Compile subcontracts and supporting exhibits for vendors
- Once subcontracts are fully executed and all supporting documents are received, prepare Purchase Orders plus make any subcontract modifications.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Administrative Assistant
City Of Hampton Department of Human Services
01.2022 - 10.2022
- Working with grants in the Homeless Program
- Prepare 30- 40 invoices for payment per month
- Prepare reimbursements from grant partners for payment
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance data.
Office Assistant
Northrop Grumman Newport News Shipbuilding
04.2001 - 11.2010
- Completed clerical tasks such as filing, copying, and distributing mail.
- Assisted with budgeting and financial management to keep office operating within budget.
- Collaborated with various departments to complete assigned tasks.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Organized events and meetings to maximize capacity and keep event venues running smoothly.
- Maintained and updated office records, both digital and physical.
- Scheduled and coordinated travel arrangements for office staff members.
- Managed daily data entry and kept clerical information accurate and up-to-date.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Coordinated travel arrangements for staff mem Edited and proofread documents for accuracy and completeness.
- Edited and proofread documents for accuracy and completeness.
- Input data into spreadsheets and databases.
- Assisted with onboarding of new employees.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Edited documents to keep company materials free of grammar errors.
- Coordinated and scheduled meetings and appointments.
- Recognized by management for coordinating 2 department relocations with minimal downtime.
Skills
- Calendar Management
- Meeting Coordination
- Office Administration
- File Management
- Document Preparation
- Travel Arrangements
- Stock replenishment
- Microsoft Office suite
- Office Teams
- Adobe Acrobat Pro
Timeline
Administrative Secretary
Hampton Roads Community Action Program
03.2023 - 01.2024
Administrative Assistant
Greenland Enterprises Through Aston Carter
10.2022 - 03.2023
Administrative Assistant
City Of Hampton Department of Human Services
01.2022 - 10.2022
Office Assistant
Northrop Grumman Newport News Shipbuilding
04.2001 - 11.2010
Yeoman
U.S. Coast Guard
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