Future L Pennant
Studio City,CA
Summary
Focused Office Manager with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work. Detail-oriented Records Specialist adept at coordinating digital and physical records for research purposes. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations. Prepared to offer 15 years of experience and take on challenging new role.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Administration Assistant
Perkins & Will Inc
Los Angeles, CA
05.2016 - 05.2020
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Arranged rapid office equipment repair and maintenance with vendors.
- Assisted Office Manager with new Hire setup and maintenance of all company files
- Back up for Receptionist's desk
- AIA contracts
- Interact with Principal regarding Architect projects
- Conference rooms scheduling
- Compiling notes from drawing to excel spread sheets for meetings
- Assist accounting with PTO and processing expense reports Contract Vendors set up reconciliation of all contract vendor accounts
- Billing of all constructions sites
- Ordering of all business cards
- Edited subcontractor proposals, project punch lists, transmittals and memorandums for organizational support.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Worked with supervisors and management to maintain status reports and update information for client projects
Office Administrator - part time
Cord Care
Reseda, CA
08.2015 - 03.2016
- Reconciled account files and produced monthly reports to keep Owner informed about office operations.
- Records maintenance of all clients
- Accounting receivables and payables &reconciliations Ordering of all office and Day care supplies.
- Supported Owners with proactive correspondence management, document coordination and customer relations
- Delivered clerical support by handling range of routine and special requirements
Front Office Manager
1105 Media, Inc.
Chatsworth, CA, CA
03.2008 - 08.2014
- Coached employees through day-to-day work and complex problems.
- Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
- Oversaw quality control and productivity rates to increase revenue and production times.
- Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management.
- Purchase of office furniture and supplies for 8 offices
- Assisted IT department with contracts for office equipment for 8 offices
- Coordinates all office parties and assisted with events for nationwide conferences
- Coordinated with property management for safety and evacuations procedures and earthquake drills.
Administration Assistant
Klassic Publishing, Inc.
Santa Monica, CA
01.2001 - 11.2007
- Produced highly accurate internal and external letters and memoranda
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Composed internal and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Assisted CEO with publishing documents making key decisions on business operations from drafted design to finish design.
- Purchase all office supplies
- Drafted agendas, recorded minutes and created documents for meetings
- Recorded expenses and maintained accounting records
- Worked with supervisors and management to maintain status reports and update information for client projects
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Maintained staff directory and company policy handbook for human resources department
- Prepared weekly employee work schedules for team members
- Performed research to collect and record industry data
- Arranged rapid office equipment repair and maintenance with vendors
- Sorted and distributed office mail and recorded incoming shipments for corporate records
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel
- Consulted with manager on departmental policies and projects
- Offered office-wide software support and training, troubleshooting issues and optimizing usage
- Edited subcontractor proposals, project punch lists, transmittals and memorandums for organizational support
- Managed accounts payable and receivable for office grossing $6 million per year
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
Education
Associate of Arts - Accounting Technology And Bookkeeping
International Business College - El Paso
El Paso, TX06.1979
Skills
- Research and Analytical Skills
- Schedule Management meetings on and office premises
- Confidentiality and Data Protection
- Supply Inventory Control
- Strong Organizational Skills
- Appointment Coordination
- Database and Client Management Systems
- Mail Routing and Distribution
- Business Administration
- Excell spreadsheets
- AIA Contracts
Certification
- CAP - Certified Administrative Professional
- Leadership
- Customer Service
- Practical Project Management
- Business Communications
Timeline
Administration Assistant
Perkins & Will Inc
05.2016 - 05.2020
Office Administrator - part time
Cord Care
08.2015 - 03.2016
Front Office Manager
1105 Media, Inc.
03.2008 - 08.2014
Administration Assistant
Klassic Publishing, Inc.
01.2001 - 11.2007
Associate of Arts - Accounting Technology And Bookkeeping
International Business College - El Paso
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