Gabriela Ugartte
Palmdale,CA
Summary
Driven professional with expertise in facilities budgeting and inventory management at QuikTrip in maintenance and construction, enhancing operational efficiency by streamlining workflows and reducing costs. Adept at payroll administration and data analysis, leveraging strong critical thinking and attention to detail to support cross-departmental collaboration and achieve measurable improvements in service delivery.
Overview
11
11
years of professional experience
Work History
Corporate Facility Support Coordinator
QuikTrip
Tulsa, Oklahoma
11.2015 - 11.2017
- Managed payroll budget for 250 technicians annually, along with departmental and capital budgets.
- Compiled P&L explanations, both month to date and year to date, for the entire department of Facility Support on a monthly basis
- Cross-trained in supervisory tasks to relieve workload and enhance departmental efficiency, including data trend research, parts usage analysis, and inventory control.
- Developed and documented procedures for the administrative group to enhance workflow efficiency across all markets.
- Coordinated communications among supervisors to streamline workflow and improve service delivery.
- Supported vendors and internal employees in scheduling meetings, managing travel accommodations, overseeing supply chain processes, and following up on large-scale projects.
- Facilitated communication between departments to streamline service processes.
- Proficient knowledge in travel expense programs, Bluebeam, IBM Cognos PowerPlay, JD Edwards EnterpriseOne, AS/400, and received level 3 training in Microsoft Office, with a focus in Excel
- Prepared invoices, bills, purchase orders and other financial documents pertaining to fleet operations.
Facility Support Administrative Assistant
QuikTrip
Phoenix, Arizona
11.2013 - 11.2015
- Executed administrative tasks, including data entry, scheduling, and correspondence management, supporting smooth office operations.
- Managed inventory and coordinated equipment replacements to ensure uninterrupted operations.
- Managed maintenance records and service schedules for all fleet vehicles.
- Supported procurement process for purchasing new vehicles and equipment, ensuring fleet readiness.
- Generated purchase orders/requests for parts and vendor repairs
- Processed invoices from vendors in a timely manner according to company policies.
- Gathered, entered and updated data to maintain departmental records and databases.
- Enhanced communication between departments to improve collaboration and operational efficiency.
- Assisted in compliance with safety regulations and transportation laws.
Operations Manager
Ulta Beauty Inc.
Plant City, Florida
06.2018 - 04.2025
- Supervised staff training programs, improving product knowledge and customer service skills.
- Created staff schedules to provide adequate coverage during peak hours.
- Coordinated inventory management processes to maintain optimal stock levels and ensure product availability.
- Monitored logistic processes, including shipments, inventory, and purchasing to resolve workflow discrepancies.
- Monitored damaged goods, initiated corrective actions, and reduced waste.
- Ensured compliance with all retail policies, procedures, and regulations.
Education
Clinical Skin Care Therapist -
American Institute of Beauty
Largo, FL11-2021
Some College (No Degree) - Information Technology
Hillsborough Community College
Tampa, FLSkills
- Inventory management
- Payroll administration
- Fleet management
- Facilities budgeting
- Spreadsheet management
- Data entry
- Computer skills
- Data analysis
- Critical thinking
- Attention to detail
- Microsoft Excel
Timeline
Operations Manager
Ulta Beauty Inc.
06.2018 - 04.2025
Corporate Facility Support Coordinator
QuikTrip
11.2015 - 11.2017
Facility Support Administrative Assistant
QuikTrip
11.2013 - 11.2015
Clinical Skin Care Therapist -
American Institute of Beauty
Some College (No Degree) - Information Technology
Hillsborough Community College