GABRIELLA GOMEZ
Executive Assistant
Marina Del Rey,CA
Summary
Driven and resourceful Administrative professional with 10 years of experience supporting work of high-achieving Executive Assistant duties. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Overview
14
14
years of professional experience
Work History
EXECUTIVE ASSISTANT, CAMPAIGN PRODUCTION MANAGER
Skechers USA Inc
02.2017 - Current
- Managed external contacts for the VP & SVP of Advertising and kept track of periodic communication needed for priority contacts.
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Supported the successful execution of departmental initiatives by coordinating resources, tracking progress, and providing regular updates to involved parties.
- Allocated executive tasks and managed complex calendars and administrative functions
- Handled logistics, catering, agendas and travel arrangements for meetings and event planning for Senior Vice President of Advertising, Vice President of Advertising, and Production team
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Used Concur for Expense Reports for 5 Executives
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used Peoplesoft Oracle to create Purchase Orders
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Managed employees timecards, and payroll
- Obtained certificates of Insurance for production crew
- Optimized calendar management practices for executive staff members, allowing them more time to focus on strategic priorities rather than scheduling conflicts.
- Created mood boards for photoshoots and commercial concepts
- Managed and directed company and E-commerce website
- Recruited production crew and produced photoshoots and commercials.
- Monitored social media and online sources for industry trends.
- Defined all campaign roles and filled positions.
- Developed strategic partnerships with industry influencers and media outlets to increase brand visibility and reach new audiences.
EXECUTIVE ASSISTANT TO CEO
Gamedesk
03.2015 - 02.2017
- Managed day-to-day operations for 2 years
- Organized and maintained files and records
- Planned and scheduled meetings and appointments
- Managed projects and conducting search
- Prepared and edited correspondence , reports and presentations to CEO
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
- Created appropriate documentation for members of board and senior leadership before meetings
- Promoted team productivity by keeping supplies organized and well-stocked
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data
- Managed sensitive information with discretion while providing administrative support to executive teams
FREELANE PRODUCTION ASSISTANT
Koziak Productions
06.2010 - 01.2017
- Assistance in backstage of Fashion shows and Informal Fashion shows in Los Angeles county
- Developed skills in fittings and prep days
- Escorted individuals and visitors safely through base camp to set location
- Collaborated with Fashion Celebrity Stylists
- Developed skills in Fashion Show Production
- Assisted other crew members with administrative tasks such as answering telephones, filing paperwork and entering data entry for company records
- Issued orders, documented health information of clients, and recorded script documents for production records
- Helped set up and clean sets and production areas
- Responsible for Crew and Non-Discretional contracts for over 5 years
FASHION AND LIFESTYLE PR INTERN
Starworks Group
07.2012 - 08.2014
- Outreach Celebrity Stylists and Editors.
- Develop Press Releases for Editorials and Television.
- Developed skills in Pitch Web and Print Media.
- Media List Updating and Research.
- Tracked incoming and outgoing samples on Fashion GPS.
- Managed new inventory.
- Merchandised showroom.
- Assisted celebrity stylist with pulls and returns.
- Assessed with Administrative duties.
- Organized media lists.
- Organized and planned celebrity gifts.
- Planned special fashion events including ;London Fashion Rooms", invited guests and contacted media outlets.
Education
Associate of Arts Degree - Fashion Design and Merchandising
Santa Monica College
Santa Monica, California2015
Skills
- QuickBooks expert
- Invoice Processing
- Advanced MS Office Suite
- Schedule & calendar planning
- Budgeting
- Administrative support
- Project Management
- Event planning
- Travel Arrangements
- Expense reporting
- Great time management abilities
- Problem Resolution
- Spanish
- French
- Trend Setter
Timeline
EXECUTIVE ASSISTANT, CAMPAIGN PRODUCTION MANAGER
Skechers USA Inc
02.2017 - Current
EXECUTIVE ASSISTANT TO CEO
Gamedesk
03.2015 - 02.2017
FASHION AND LIFESTYLE PR INTERN
Starworks Group
07.2012 - 08.2014
FREELANE PRODUCTION ASSISTANT
Koziak Productions
06.2010 - 01.2017
Associate of Arts Degree - Fashion Design and Merchandising
Santa Monica College
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