GABRIELLA LOPEZ
Houston
Summary
Organized and dedicated Administrative Coordinator with over 9 years of outstanding office support and customer service. With over 5 years of experience specializing in invoicing and financial administration. Proficient in managing office operations, coordinating projects and events, and problem solving in a high demanding field. Seeking to leverage my expertise in invoicing and administrative support to enhance the success of a dynamic organization.
Overview
11
11
years of professional experience
Work History
Administrative Coordinator (promotion)
Museum Of Fine Arts Houston
02.2023 - Current
- Manage and maintain the majority of purchase orders and invoices for a $12 million dollar budget
- Expense report management for 4 staff members (self included)
- Coordinate event and program set ups for various departments
- Help oversee a team of 7 by ensuring their assignments are complete in a timely manner
- Heavy email correspondence with various departments and contractors
- Improve cross-functional teamwork and business relations by effectively communicating
- Provide project support of varying degrees of complexity for upper management
- Assist with timesheet and over time log submissions on behalf of Operations Manager
- Developed and implement organizational systems to streamline daily operations.
- Support recruitment processes, including interviewing and onboarding activities.
Administrative Assistant
Museum Of Fine Arts Houston
02.2019 - 02.2022
- Coordinate and respond to all incoming work orders and event requests from across departments
- Manage 50% of purchase orders and invoices for general operations and special exhibition projects using Microsoft D365
- Generate expense reports for all Chief Engineers & Managers
- Meeting minutes with the COO & Chief Engineers
- Review & track progress of projects
- Provide administrative support to the Operations Manager and Head of Engineering & Facilities
Accountant Assistant (promotion)
MANAGERENTHOUSES
09.2018 - 11.2018
- Provide clerical support to Accounting Manager by reviewing and entering rent payments & vendor invoices
- Balance rent payments and deposit checks at bank
- Create and maintain customer and vendor accounts accurately in RentManager
Receptionist
MANAGERENTHOUSES
02.2017 - 09.2018
- Greet and assist customers with rental inquiries and connect them with real estate agents
- Accurately input customer rent payments in RentManager
- Coordinate tenant evictions with Texas Evictions
- Delivered general office support including filing, document preparation, and mail sorting
Customer Service Representative
TASUnited
06.2014 - 12.2016
- Handled high volumes of customer calls, provided prompt and helpful resolutions
- Gathered and relayed accurate customer data to client
- Addressed customer inquiries and escalated urgent calls efficiently
Education
Associate of Arts - Multidisciplinary Studies
Houston Community College
Houston, TXHigh School Diploma -
Eastwood Academy
Houston, TXSkills
- Proficient in invoicing software and financial management tools
- Strong understanding of accounting principles and billing processes
- Excellent organizational and time management skills
- Ability to multitask with various on going projects
- Project Support & Management
- Administrative Leadership
- Operational Efficiency
- Schedule Management
- Minutes Notes
- Heavy data entry
Timeline
Administrative Coordinator (promotion)
Museum Of Fine Arts Houston
02.2023 - Current
Administrative Assistant
Museum Of Fine Arts Houston
02.2019 - 02.2022
Accountant Assistant (promotion)
MANAGERENTHOUSES
09.2018 - 11.2018
Receptionist
MANAGERENTHOUSES
02.2017 - 09.2018
Customer Service Representative
TASUnited
06.2014 - 12.2016
Associate of Arts - Multidisciplinary Studies
Houston Community College
High School Diploma -
Eastwood Academy