Gabriella Mirabal-Sullivan
San Francisco,CA
Summary
Administrative professional with over 10 years of experience in managing business office functions and providing executive support. Demonstrates strong organizational skills and expertise in complex scheduling and MS Office Suite. Proven ability to streamline operations, enhancing team efficiency and productivity. Maintains professionalism and delivers high-quality service consistently.
Overview
8
8
years of professional experience
Work History
Management Assistant
San Francisco Public Utilities Commission
San Francisco, CA
10.2023 - Current
- Executes administrative operations in Human Resources Service Division to ensure seamless functionality.
- Coordinates meetings, monitors emails, and prepares documents for Chief People Officer to optimize time management.
- Facilitates communication flow between senior management and internal/external stakeholders.
- Manages quarterly hiring plans, submits position requests, and facilitates onboarding of new hires.
- Collaborates with IT department to resolve technical issues and maintain office equipment.
- Develops procedure manuals detailing standard operating practices for departmental consistency.
- Oversees front desk coverage, office supply inventory, and scheduled repairs to enhance office efficiency.
Office Manager/Executive Assistant
Early Childhood Mental Health Program
Richmond, CA
09.2020 - 06.2023
- Coordinated office administration duties to optimize operational efficiency.
- Prepared reports, presentations, agendas, and minutes for executive staff as required.
- Conducted facility inspections to identify repair and improvement needs.
- Assisted in budgeting for preventive maintenance costs related to operations.
- Negotiated with vendors to secure optimal pricing on materials for upgrades and repairs.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Guided new hires through orientation and onboarding processes while maintaining accurate employee records.
- Organized company events, including holiday parties and team-building activities.
Office Manager/Administrative Assistant
Scleroderma Research Foundation
San Francisco, CA
08.2019 - 08.2020
- Coordinated meetings, conferences, travel arrangements, and special events to enhance organizational efficiency.
- Assisted in preparation for board meetings, including agenda items and necessary materials.
- Provided administrative support by preparing invoices, purchase orders, and essential documentation.
- Reviewed incoming payments for accuracy prior to posting in general ledger system.
- Managed donor correspondence and maintained up-to-date contact information for current donors.
- Oversaw daily office operations and maintained inventory of office supplies for optimal functionality.
- Monitored incoming emails and addressed inquiries promptly to ensure effective communication.
Executive Assistant
Cayson Designs, LLC
San Francisco, CA
01.2017 - 08.2019
- Organized and maintained executive calendars, scheduling meetings, conferences, and travel arrangements.
- Provided comprehensive secretarial support by composing correspondence, memos, and reports as needed.
- Assisted with special projects, conducting research and creating presentations for management review.
- Performed data entry tasks in various software applications, including MS Excel spreadsheets.
- Collaborated with sales team to ensure timely collection of outstanding debts from customers.
- Supported month-end closing activities by preparing journal entries and reconciling accounts receivable.
- Coordinated office functions and activities to enhance employee productivity and engagement.
Education
Associate of Science - Human Resources Management
City College of San Francisco
San Francisco, CA05-2026
Bachelor of Arts - Performing Arts
University of California, Berkeley
Berkeley, CA12-2004
Skills
- Office management
- Executive support
- Client relations
- Project coordination
- Organizational skills
- Workflow optimization
- Clear oral/written communication
- Microsoft Office Suite
Languages
Spanish
Professional
Timeline
Management Assistant
San Francisco Public Utilities Commission
10.2023 - Current
Office Manager/Executive Assistant
Early Childhood Mental Health Program
09.2020 - 06.2023
Office Manager/Administrative Assistant
Scleroderma Research Foundation
08.2019 - 08.2020
Executive Assistant
Cayson Designs, LLC
01.2017 - 08.2019
Associate of Science - Human Resources Management
City College of San Francisco
Bachelor of Arts - Performing Arts
University of California, Berkeley
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