Gabriella Wright
Tempe,Arizona
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Executive Assistant To Owner /Assistant to the CEO
Authentic Living
01.2024 - Current
- Ensured that the CEO and owner were suitably attired for each meeting and prepared for on-camera appearances.
- Supervised a team of twelve household staff, which involved creating their weekly schedules and overseeing their working hours, as well as processing payroll on a biweekly basis
- Ensured timely ordering of all household supplies and maintained accurate inventory levels.
- Monitored the children's weekly schedules and ensured their attendance at all activities.
- Served as the primary point of contact for all staff before communicating with the family.
- Maintained appropriate filing of personal and professional documentation.
- Handled confidential and sensitive information with discretion and tact due to working for a high profile family.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company and home.
Executive Assistant To Vice President
Highland Cabinetry
02.2023 - 01.2024
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Facilitated training and onboarding for incoming office staff.
Executive Assistant
Panda Accounting
06.2022 - 02.2023
- Managed the partner and CEO's calendar as well as handled all travel arrangements
- Onboarded new employees and involved in all HR related employee decisions
- Trained new employees and administered 401k, insurance, and other admin related onboarding policies
- Assisted in accounts receivable and employee payroll
- Ran personal errands for both managing partners
- Created and improved HR related processes such as HR and revenue tracking
- Answered all firm phone calls
Category Data Analyst / Executive Assistant To Director of Merchandising
Leslie's Pool Supplies
05.2020 - 06.2022
- Ran Access and Sequel reports efficiently with summaries going directly to the Executive Board
- Analyzed over 100K SKU's on a daily basis
- Organized and ran a charity event that raised over $900,000.00 with 70 vendors
- Developed and maintained databases to collect, analyze, and report on category and customer data
- Developed and maintained dashboards to track category performance
- Ran multiple outlook calendars and scheduled meetings
- Ran Corporate errands for Merchandising Team and COO
- Demonstrated excellent customer service skills
- Efficiently managed staff
- Key Holder
- Resolved customer complaints in a timely and professional matter
- Accurately record orders on POS system and cash out customers after each meal
- Optimize service quality by actively listening and responding to customer requests
- Handled cash, credit card and check transactions quickly and accurately
Education
Associate of Arts - Business Management
Ventura College
VenturaBachelor of Science - Political Science
Arizona State
ArizonaSkills
- Executive support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Meticulous attention to detail
- Information confidentiality
- Scheduling
- Meeting planning
- Travel arrangements
- Excel spreadsheets
Certification
Notary of the Public of Arizona
Timeline
Executive Assistant To Owner /Assistant to the CEO
Authentic Living
01.2024 - Current
Executive Assistant To Vice President
Highland Cabinetry
02.2023 - 01.2024
Executive Assistant
Panda Accounting
06.2022 - 02.2023
Category Data Analyst / Executive Assistant To Director of Merchandising
Leslie's Pool Supplies
05.2020 - 06.2022
Notary of the Public of Arizona
Associate of Arts - Business Management
Ventura College
Bachelor of Science - Political Science
Arizona State
Similar Profiles
Nayana KulkarniNayana Kulkarni
Business Development and Operations Head at Authentic LivingBusiness Development and Operations Head at Authentic Living
Kimberly StephensonKimberly Stephenson
Executive Assistant To Author/CEO, Oliver Nino at Authentic Living HeartlandExecutive Assistant To Author/CEO, Oliver Nino at Authentic Living Heartland
Aaron MendezAaron Mendez
Kitchen Manager at El Mazatlan Authentic Mexican RestaurantKitchen Manager at El Mazatlan Authentic Mexican Restaurant