Gabrielle Bard
Summary
Highly skilled C-suite Executive Assistant with extensive experience supporting CEOs and Executive teams of large-scale, global organizations with 2000+ employees. Proven track record in strategic calendar management, executive communication, and project coordination. Expertise in maintaining confidentiality, optimizing travel logistics, and facilitating seamless board and executive meetings. Adept at leveraging technology and interpersonal skills to enhance efficiency and support executive decision-making. Dedicated professional committed to upholding discretion, trust, and integrity in all aspects of executive support.
Overview
18
18
years of professional experience
1
1
Certification
Work History
C-Suite Executive Assistant
The Knot Worldwide
05.2022 - Current
- Provided comprehensive administrative support to C-suite executives in a global organization, managing extensive calendars, travel arrangements, and communications. Demonstrated seamless coordination of executive and Board meetings
- Facilitated and coordinated high-level global company offsite and events.
- Acted as a key liaison between executives, senior management, board members, and external stakeholders, ensuring clear and effective communication channels.
- Implemented efficient organizational systems to streamline workflow and enhance productivity within the executive office.
- Handled confidential information with utmost discretion and maintained high standards of professionalism in all interactions.
Executive Assistant/Licensing Coordinator
KLNB Commercial Real Estate
08.2019 - 05.2022
- Provide comprehensive daily support to a team of seven high-producing brokers and an executive member.
- Coordinate schedules, meetings, and travel arrangements, ensuring efficient operations for executive and brokerage team members.
- Track expenses and manage budget allocations with precision to optimize financial resources.
- Compile detailed competitive analysis reports and demographic research projects to support strategic decision-making.
- Oversee real estate licensing across six states, ensuring compliance with regulatory requirements.
- Coordinate all aspects of licensing including continuing education, training, renewals, and state audits.
- Maintain meticulous records and files for all broker licenses, ensuring accuracy and completeness.
Direct Support Coordinator
Community Systems, Inc.
06.2010 - 08.2019
- Delivered compassionate daily support to individuals with intellectual disabilities, fostering independence and enhancing quality of life.
- Executed comprehensive administrative tasks to ensure seamless service delivery and client satisfaction.
- Dedicated to promoting the well-being and integration of individuals with disabilities, empowering them to thrive within their homes and community settings as valued contributors.
Executive Assistant
Anabella Home, Inc.
07.2007 - 06.2010
- Provided administrative support to owner; process customer orders; maintained complex filing system; answered phones; schedule client appointments and all owner travel; assisted in compilation of design presentations; process accounts payable/receivables; and other duties, as assigned.
Executive Assistant/Personal Assistant
Babington Technology, Inc.
07.2006 - 07.2007
- Acted as the personal assistant to the CEO
- Contract assignment to provide administrative support during the procurement of a government contract
- General administrative duties and assignments as assigned.
Education
Bachelor of Arts -
The University of Virginia's College At Wise
Wise, VA05.2008
Associate of Science -
Northern Virginia Community College
Annandale, VASkills
- Strategic Calendar Management: Proficient in managing complex and dynamic calendars for the CEO and a 5c-Suite Executives optimizing scheduling efficiency amidst high-priority meetings, international travel, and time-sensitive commitments
- Confidentiality and Discretion: Maintains utmost confidentiality in handling sensitive information, privileged communications, and executive decisions, ensuring trust and integrity are upheld at all times
- Executive Communication: Expert at serving as the primary point of contact for internal and external stakeholders, demonstrating exceptional written and verbal communication skills while maintaining professionalism and diplomacy
- Board and Executive Meeting Coordination: Skilled in preparing and organizing board meetings, executive briefings, and strategic sessions, including agenda development, presentation preparation, and minute-taking
- Travel Coordination and Logistics: Proficiently manages extensive domestic and international travel arrangements, ensuring seamless itineraries, accommodations, and travel logistics for the CEO
- Interpersonal Skills: Possesses a strong sense of professionalism, tact, and diplomacy in interactions with diverse stakeholders, fostering positive relationships and enhancing the CEO’s effectiveness and leadership impact
Certification
Virginia Notary of Public
Timeline
C-Suite Executive Assistant
The Knot Worldwide
05.2022 - Current
Executive Assistant/Licensing Coordinator
KLNB Commercial Real Estate
08.2019 - 05.2022
Direct Support Coordinator
Community Systems, Inc.
06.2010 - 08.2019
Executive Assistant
Anabella Home, Inc.
07.2007 - 06.2010
Executive Assistant/Personal Assistant
Babington Technology, Inc.
07.2006 - 07.2007
Bachelor of Arts -
The University of Virginia's College At Wise
Associate of Science -
Northern Virginia Community College
Virginia Notary of Public
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