GABRIELLE PEARSON
Hudson,WI
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
13
13
years of professional experience
9
9
years of post-secondary education
Work History
Trading Assistant
Travelers Insurance
01.2017 - Current
- Provide support to traders and portfolio managers to ensure trading room runs smoothly
- Process purchase and sales of short term and long term securities (corporates, municipals, bank loans, mortgages, and private placements
- Make sure trades settle correctly and on time
- Set up competitive and negotiated scales for traders
- Communicate allocations and designations to brokers
- Setup wires for bank loans, private placements, and tax credit fundings
- Assist with audit requests
- Prepare Municipal Designation letters
- Monitor corporate actions reports
- Manage schedule of securities distribution list
- Set up and maintained paper and electronic filing systems for records, correspondence and other materials
Senior Administrative Assistant
Travelers
09.2011 - 01.2017
- Delivered high level administrative support to office staff and executives
- Back-up assistant to Chief Investment Officer
- Outlook Calendar Organization for multiple leaders
- Coordinate Commercial and Private Travel logistics
- HR responsibility of recording 45 employees time off
- Manage invoices, subscriptions, and expense reports
- Coordinate Meetings and logistics
- Managed electronic records and all file requests
- Plan department events and outings
- Communicate with people at every level of the organization
Institutional Customer Service Specialist
Ecolab
05.2010 - 09.2011
- Support minimum of 200 customer and sales representatives incoming and outgoing calls daily
- Create and review over 500 laundry, housekeeping, dietary, and pool chemical orders weekly
- Create service requests
- Train Phase 1 & Phase 2 employees
- Selected to be part of the Pilot Sales Team
- Set up customer returns and restocking fees
- Trace orders not received and follow up with shipper
- Provide credit and billing information to customers, sales representatives, and collection agencies
- Take payment information & resolve any disputes
Education
Associate in Applied Science Degree - Business Administration
Minneapolis Business College
Saint Paul, MN 05.2001 -
Skills
Microsoft OfficeBloombergSharePointMicrosoft TeamsOutlookData Entry
Clerical Support
Decision-Making
Analytical and Critical Thinking
Planning and Coordination
Self-Motivated
Organization and Time Management
Attention to Detail
Dependable and Responsible
Multitasking Abilities
Timeline
Trading Assistant
Travelers Insurance
01.2017 - Current
Senior Administrative Assistant
Travelers
09.2011 - 01.2017
Institutional Customer Service Specialist
Ecolab
05.2010 - 09.2011
Associate in Applied Science Degree - Business Administration
Minneapolis Business College
05.2001 -