Gabrielle Traylor

• Completed 80% of administrative tasks for CEO, including managing active calendar of appointments, drafting email correspondence, and completing expense reports.
• Manage 6 executive schedules and coordinate communications via teams, and emails.
• Handled executive communication, including taking calls and responding to 150+ weekly emails.
• Plan, coordinate, and ensure organized schedule for CEO, serving as gatekeeper to manage time.
• Arrange domestic & international travel for Senior Leadership including flights, accommodations and any other required reservations.
• Coordinate 5+ complex weekly meetings, staff retreats, and large-scale meetings for all board members.
• Engage with 10+ internal and external stakeholders, including with board of trustees' members, donors, and senior board members.
• Proofreading, and editing correspondence, agendas, and documents as required including drafting communications from CEO.
• Engaged 30+ daily answered business calls.
• Supervised office staff of 20 individuals. Managed administrative office, reviewed, approved and maintained supply requisitions.

Projects and Events

• Support departmental heads to execute key strategic priority projects and programs.
• Form part of project team to develop, plan & execute national events, incentive trips and conferences.
• Assisted with other administrative and ad-hoc tasks as needed including providing back up for team of Sales Administrators.
• Coordinated internal and external events, including 2 company-wide conferences which drew 430+ attendees on average and increased revenue by 38%.

• Delivered coordination and assistance for organizing 6+ events annually, including handling location permits, catering, logistics, and decor. Developed invitations and promotional materials, structured floor plans, and scheduled proposals and all logistics functions.

• Coordinated over 50+ event logistics and services, including technology and equipment needed to run event, food, drinks, transportation, and lodging.
• Managed calendar of appointments, filed expense reports, composed and prepared confidential correspondence. Execute various administrative tasks, including travel arrangements (Domestic & International), scheduling submission of expense reports, and other correspondence.
• Maintained and wrote content for project website/social media with weekly updates and photos. Informed community, neighborhood councils, and city council with updates, thru email or door to door flyers.

• Trained staff/ new employees on operating procedures and company services.
• Assisted over 40 beneficiaries inquires in person, by telephone or in writing to provide information on SSA laws, rules and regulations and Medicare Insurance programs.
• Obtained information in order to determine eligibility and entitlement for programs administered by SSA, used automation tools to update information about claims or potential eligibility.
• Used Skype messaging to connect with other employees and used Microsoft Teams.