Summary
Overview
Work History
Education
Skills
Timeline
Generic

Gabriely Cintra

San Francisco,CA

Summary

Dynamic and results-driven professional with 6 years of experience optimizing organizational efficiency through strategic planning and effective execution. Skilled in event coordinating, vendor management, logistics, talent acquisition, and program leadership. Proven expertise in managing complex, concurrent projects with meticulous attention to detail. Adept at fostering cross-functional collaboration, implementing change management initiatives, and driving performance improvements. Strong communicator and problem-solver committed to enhancing team dynamics and achieving optimal results in fast-paced environments. Ready to leverage skills in event coordination and program management to drive success in a new role.

Overview

8
8
years of professional experience

Work History

Staffing Manager

Assisting Hands San Carlos
11.2024 - Current
  • Recruited, interviewed, and onboarded qualified home care aides, ensuring compliance with training and certification standards.
  • Managed daily caregiver schedules, including handling call-outs, shift changes, and emergency restaffing.
  • Matched caregivers to clients based on care needs, location, and skill compatibility.
  • Communicated with clients regarding scheduling updates, caregiver replacements, and service feedback.
  • Maintained detailed records of scheduling changes, client concerns, and caregiver performance.
  • Supported on-call shifts and filled in for caregivers when coverage was urgently needed.
  • Provided ongoing mentorship and performance feedback to caregivers to ensure quality standards were met.

Project Specialist to the VP of Communications and Marketing

The Ohio State University Alumni Club of San Francisco Bay
01.2024 - 01.2024
  • Developed and executed comprehensive communication strategies to engage over 7,000 alumni through email, social media (Facebook, Instagram), and postal mail.
  • Develop and implement travel policies and strategies, balancing cost-efficiency with employee comfort and productivity, while maintaining alignment with corporate goals.
  • Work closely with internal departments (e.g., HR, Operations, Marketing) to align scheduling needs with broader organizational priorities, ensuring seamless coordination of key meetings and events.
  • Provide high-level calendar management for C-suite executives, ensuring that meetings, travel, and events are organized and aligned with strategic objectives.
  • Managed and optimized club social media accounts and website, providing timely updates and engaging content to promote events.
  • Collaborated with the Membership Chair to ensure an accurate and up-to-date alumni mailing list for event promotions.
  • Coordinated with the OSU Alumni Association on direct mail and email campaigns to maximize event outreach.
  • Successfully organized 12 events, with 17 additional events planned, including multiple watch party locations for alumni gatherings.
  • Created promotional materials and social media content to enhance event visibility and drive alumni participation.
  • Utilized tools like Microsoft Excel, HubSpot, and Eventbrite for tracking attendance and managing event communications.
  • Developed and maintained event websites and prepared detailed reports to measure event success through key performance indicators.

Senior Executive Assistant to Vice President

Chuwa America
01.2023 - 01.2024
  • Recruitment Expertise: Skilled in end-to-end recruitment processes for both India and the US markets. Proficient in coordinating recruitment activities between onsite and offshore teams to ensure seamless operations.
  • Reporting and Communication: Experienced in preparing and delivering departmental reports. Regularly conducted follow-ups with department managers to obtain status updates and facilitate smooth communication.
  • Event Coordination: Successfully organized company events and walk-in drives, demonstrating strong planning and execution skills. Planned and executed internal events, including team-building activities and meetings, Enhancing employee engagement by 30%.
  • Hiring Experience: Adept at recruiting for junior, mid-level, and senior positions across various departments, including non-IT profiles such as US IT Recruiters, Bench Sales Recruiters, Human Resources, and Administrative positions.
  • Industry Knowledge: Possess a solid understanding of the staffing industry, enabling effective recruitment and talent acquisition strategies.
  • Executive Support: Served as an Assistant Executive to the Vice President, maintaining and organizing the VP/ CEO schedule and calendar. Managed the scheduling of one-on-one and departmental meetings to ensure efficient time management and prioritization of tasks.
  • Office Administration Responsibilities
  • Managed all logistics from vendor coordination to setup and breakdown, ensuring a seamless experience.
  • Coordinated office relocation projects, achieving $1,500 in cost savings through strategic logistical planning and execution. Managed key office improvements, including roofing and A/C repairs.
  • Negotiated a $400 reduction in office chair costs and secured a 20% discount on furniture orders, optimizing procurement processes.
  • Developed strong partnerships with vendors to optimize procurement and enhance office amenities.
  • Cultivated strong vendor partnerships to enhance office amenities, resulting in $2,900 in savings through strategic vendor selection and effective resource management.

Culture Committee Member/ Recruiter

Frank Recruitment Group
01.2022 - 01.2022
  • Delivered tailored recruitment solutions that increased client retention by 15% and achieved a 95% client satisfaction rate.
  • Conducted thorough customer data analysis, contributing to a 50% boost in customer satisfaction.
  • Led the culture and diversity team in fundraising initiatives, including canned food drives and blood drives, successfully optimizing resources and enhancing community engagement.
  • Spearheaded workplace culture initiatives, resulting in a 25% increase in inclusivity and a 40% rise in team engagement through volunteer activities.
  • Developed and implemented incentive programs, such as leave/PTO days, to boost participation and morale.
  • Directed the recruitment of diverse talent for various IT roles, enhancing organizational diversity and inclusion efforts.

Event and Logistics Coordinator

Private Client
01.2019 - 01.2022
  • Managed renovations for three properties (two in Seattle, one in Lake Tahoe) intended for sale and Airbnb, ensuring projects were completed within budget and on time.
  • Oversaw remodeling, installations, and landscaping projects, demonstrating exceptional project management skills and attention to detail. Coordinated 40 hotel bookings and over 50 flights, negotiating with suppliers to secure cost-effective travel and accommodation solutions.
  • Implemented logistics strategies for 30 meetings, ensuring efficient coordination with suppliers, manufacturers, and retailers to maintain operational efficiency.
  • Provided comprehensive support for event logistics, ensuring the seamless execution of 30 meetings, including travel arrangements and accommodations.

Sales Enablement Program Manager (C2C)

Avi Networks
01.2018 - 01.2018
  • Strengthened fiscal management by implementing annual budget forecasts and monitoring monthly expenditures, resulting in significant cost reductions.
  • Streamlined daily office operations by optimizing procurement processes, catering services, and work efficiency, leading to enhanced productivity and cost savings.
  • Managed logistics for facility bookings, guest speaker engagements, and internal events, ensuring seamless execution.
  • Coordinated live remote customer workshops and internal sales updates using Zoom, maintaining high levels of productivity.
  • Guided Account Executives (AEs), Sales Development Representatives (SDRs), and Sales Engineers (SEs) to adhere to organizational protocols, enhancing logistics, agenda management, and team engagement.
  • Expanded market opportunities by actively participating in industry shows, conventions, and meetings, contributing to a 20% revenue increase within the first quarter.

Education

Bachelor of Arts - undefined

01.2028

Skills

  • Communication Tools: Skilled in using Slack, Microsoft Teams, or Zoom for effective communication and virtual meetings with clients and vendors
  • Event Management Software: Proficient in tools like Eventbrite, Cvent, or Bizzabo for ticketing, registration, and event logistics
  • Budgeting and Financial Software: Knowledgeable in QuickBooks or Excel for managing budgets, tracking expenses, and generating financial reports
  • Design Software: Proficient in Canva or Adobe Creative Suite for creating marketing materials, invitations, and event branding
  • Social Media Management Tools: Experienced with Hootsuite or Buffer for scheduling and managing event promotions across social media platforms
  • Email Marketing Software: Skilled in Mailchimp or Constant Contact for sending newsletters and event announcements
  • Survey and Feedback Tools: Familiar with SurveyMonkey or Google Forms for collecting post-event feedback from attendees
  • Project Management Tools: Experienced with software such as Asana, Trello, or Mondaycom to track tasks, timelines, and team collaboration

Timeline

Staffing Manager

Assisting Hands San Carlos
11.2024 - Current

Project Specialist to the VP of Communications and Marketing

The Ohio State University Alumni Club of San Francisco Bay
01.2024 - 01.2024

Senior Executive Assistant to Vice President

Chuwa America
01.2023 - 01.2024

Culture Committee Member/ Recruiter

Frank Recruitment Group
01.2022 - 01.2022

Event and Logistics Coordinator

Private Client
01.2019 - 01.2022

Sales Enablement Program Manager (C2C)

Avi Networks
01.2018 - 01.2018

Bachelor of Arts - undefined

Similar Profiles

CREATE PROFILE
Gabriely Cintra