Gail Brown
Gray,GA
Summary
Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
26
26
years of professional experience
Work History
Financial Manager and Payroll Manager
Primary Pediatrics, PC
Macon, Georgia
10.1998 - Current
- Reviewed monthly financial statements for accuracy and completeness.
- Negotiated terms of financing arrangements with external partners such as banks or investors.
- Advised senior management on complex financial matters including taxation issues.
- Cultivated relationships with external stakeholders such as bankers or investors in order to secure additional funding sources if needed.
- Collaborated with auditors during periodic reviews of corporate accounts and records.
- Prepared monthly, quarterly and annual financial statements for management review.
- Identified opportunities for process improvement within the finance department.
- Ensured compliance with all relevant accounting principles when preparing financial statements.
- Analyzed financial performance data to identify trends and develop forecasts.
- Reviewed contracts, agreements, and other legal documents for accuracy and compliance with regulations.
- Managed accounts receivable and payable processes to ensure accurate reporting of financial transactions.
- Prepared year-end financial statements, and developed year-end audit book for CPA firm to reduce and control audit costs.
- Consulted with CPAs to research efficient accounting systems, and supported implementation of Printers Software International to QuickBooks.
- Managed borrows daily for accounts with shorts.
- Partnered with CPAs to design and implement accounting systems, policies and best practices; oversaw collections and accounts payable functions.
- Created executive analysis reports highlighting business issues, potential risks and profit opportunities.
- Interacted with internal and external auditors to help complete audits and resolve issues.
- Reported payroll utilizing ADP; administered employee benefits, including SEPP IRA, insurance and vacation.
- Developed and implemented accounting, financial and operational systems.
- Calculated and prepared checks for utilities, taxes, and other payments.
- Created reports for executive financial reviews.
- Managed retirement and liability funds and prepared monthly, quarterly, and annual reports on each fund's status.
- Negotiated and reviewed business contracts and financial models with profitability and financial success in mind.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Recommended new financial and accounting software packages. replacing various non-integrated offerings.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Managed relationships with tax authorities, bankers and auditors.
- Developed invoicing systems and internal controls to boost billing efficiencies.
- Created and updated financial reports on frequent basis to present information to leadership teams.
- Processed requests from employees related to direct deposit enrollment or address changes.
- Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
- Collaborated with human resources team on resolving issues related to vacation accrual or sick leave tracking.
- Performed quality checks on final payrolls prior to their transmission or distribution.
- Implemented policies that ensured compliance with federal and state regulations concerning taxation of wages.
- Resolved discrepancies between payroll records and timekeeping systems.
- Advised management on best practices for managing employee wages and salaries.
- Provided technical support to staff members regarding the use of the payroll system.
- Developed processes for streamlining the workflow associated with payroll operations.
- Prepared reports related to wages, taxes, garnishments, 401K contributions and benefits packages.
- Maintained detailed records of all wage calculations and deductions.
- Managed the processing of new hires and terminations in the payroll system.
- Created training materials for new staff members on how to process payroll transactions accurately.
- Reconciled monthly payroll accounts to ensure accurate payments to employees.
- Reviewed timesheets for accuracy before submitting them to accounting department.
- Calculated and processed payroll for over 200 employees on a bi-weekly basis.
- Audited existing procedures to identify areas where improvements could be made.
- Calculated overtime, vacation sick hours, and other categories of time.
- Calculated and applied wage garnishments.
- Worked with HR staff to accurately track and update paid time off.
- Managed payroll for temporary, hourly, and salaried employees.
- Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
- Generated relevant paperwork and payroll reports.
- Assisted with audits by preparing accounts and providing information.
- Managed comprehensive payroll processing for large employee base, ensuring accuracy and compliance with federal and state laws.
- Established metrics and benchmarks to evaluate payroll department performance and identify improvement opportunities.
- Facilitated payroll-related training sessions for new hires and ongoing education for existing staff.
- Developed and enforced payroll policies and procedures to ensure consistent and fair employee compensation.
- Entered corrected records into software and added additional adjustments as required.
- Ensured compliance with garnishment orders and other legal requirements affecting employee pay.
- Updated and maintained employee payroll records, ensuring confidentiality and data security.
- Updated and reconciled retirement, tax, and health care accounts.
- Processed employee rehires, transfers, terminations and withholdings.
- Oversaw the implementation and maintenance of payroll systems, streamlining operations and improving efficiency.
- Conducted regular audits of payroll records and processes to identify and correct discrepancies, enhancing data integrity.
- Coordinated child support deductions and distributed wage assignments.
- Supervised payroll team, providing guidance and support to ensure timely and accurate payroll execution.
- Responded to requests for information as company expert on payroll operations.
- Managed year-end processing tasks, including tax document preparation and distribution to employees.
- Onboarded new employees in time reporting and payroll systems.
- Coordinated with HR and finance departments to align payroll processing with employee benefits and financial reporting requirements.
- Led the transition to new payroll software, including system selection, data migration, and training for payroll staff.
- Implemented payroll reconciliation tools to improve report accuracy.
- Prepared and submitted detailed payroll reports to senior management, highlighting key metrics and identifying trends.
- Negotiated contracts with payroll service providers, ensuring cost-effective solutions for the organization.
- Administered employee benefits programs in coordination with payroll processing, including 401(k), health insurance, and PTO accruals.
- Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
- Resolved complex payroll issues, serving as the primary point of contact for employee inquiries and concerns.
Education
Some College (No Degree) - Business Administration and Management
Middle State University
Some College (No Degree) - Business / Accounting
Wesleyan College
Skills
- Financial data reporting
- Budgeting and financial management
- Advanced financial analysis
- Operating expense tracking
- Workflow management
- Account management specialist
- Financial information systems
- Business valuation
- Fraud prevention
- Information security
- Management accounting
- Staff training
- Staff leadership and development
- Payroll administration
- Quickbooks
- Financial management
- Financial reporting and analysis
- Cost accounting
- Strategic and financial planning expert
- Expense control
- Tax planning
- Financial software proficiency
- Accounts payable management
- Insurance management
- Cash flow management
- Financial policy development
- Bank reconciliation
Contact
Gray, GA 31032
Education and Training
other,Macon, GA,other,Macon
References
References available upon request.
Timeline
Financial Manager and Payroll Manager
Primary Pediatrics, PC
10.1998 - Current
Some College (No Degree) - Business Administration and Management
Middle State University
Some College (No Degree) - Business / Accounting
Wesleyan College
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