Gail Clasby Mustoe
Summary
Experienced leader with a strong background in Finance, Retail and Real Estate guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Manager of Payroll Administration
Casella Waste Management
10.2023 - Current
- Manage all aspects of the weekly and bi-monthly multi-state payroll processes for 5000+ employees (Salary, Hourly and Union) in 20 FEIN company codes
- System Implementations in collaboration with HR, Finance and IT – Globalization Partner,ADP, ICIMS
- Implementation of a remote workforce (including Canada) and paper free environment
- Develop and implement payroll policies and procedures
- Multiple company acquisitions (10 to 300 employee companies)
- Execute SOX compliance audits, 401K audit, month/quarter/year end reconciliation and reporting
- Accurate reporting to executive leadership
- Hire and train remote & in-office staff – create job descriptions and career planning,increase payroll team from 3 to 9 employees to support the rapid growth of the company
- Multi-state Tax registration and compliance
- Reconcile 940s, 941s & W2 for multiple companies
Payroll Manager
Red River Technology
04.2019 - 10.2023
- Establish a Payroll Manger position within the company - creating numerous process improvements in collaboration with HR, Finance, IT and Operations to streamline payroll, increase productivity, accuracy, and efficiency of the company.
- Manage the bi-weekly, multi-state payroll processes, tax liabilities and audits to ensure compliance
- Implementation of ADP Workforce Now as the payroll system with an integration from HRIS Workday
- Ensure accurate reporting to executive leadership, accounting, HR through verbal and written communication
- Create a department budget, hire and train staff – create job descriptions and career planning
- Reconcile and print 941s & W2 for multiple FEIN companies
- Communication effectively with employees, tax authorities and 3rd party vendors
Manager - Finance
Student Conservation Association (non-profit)
05.2017 - 10.2018
- Manage the bi-weekly payroll processes, tax liabilities and audits for full-time and remote seasonal employees
- Re-organize payroll team - Develop new job descriptions, recruit, hire and train
- Project Manager - create, manage, and implement project timelines for new HR/Payroll/T&E systems
- Analyze, develop, document, and implement Payroll/HR/T&E process improvement procedures
- Reconcile G/L accounts monthly, quarterly and year end for A/P, A/R and Payroll (including W2s)
Payroll Manager
C&S wholesale Grocers
09.2008 - 05.2017
- Managed NE Payroll and TP&R Teams – NE team processed and paid 7 to10 thousand employees (salary, hourly, commission and per case/piece work) on a weekly basis
- Maintaining compliance for federal, multi-state, local tax regulations and garnishments
- Involved in annual budget process for company – analyze, document and present to senior management
- Project Manager - new software implementations (T&E, payroll, and A/P)
- Project Manager – company’s merger and acquisitions of Houston location – (1800 employees)
- Managed Travel & Entertainment system & company credit card process - implemented, created documentation, trained, and approved T&E transactions for the company.
- Reconcile G/L accounts monthly, quarterly and year end for A/P, A/R and Payroll
- Recruit, hire and train staff – staff of 12 employees – Northeast Region and TP&R Teams
Education
Major - Fashion Merchandise And Business Administration
Chamberlain School of Retail
Boston, MASkills
- Management - Retail, Payroll and Finance
- System Implementation - - Retail POS, Payroll and Finance
- Staff Development
- Customer Service
- Project Management
- FP&A
- Mergers & Acquisitions
- Risk Management
- Tax Liability
- Travel Expenses
- Microsoft Office
- ADP WFN
- Workday
- ICIMS
- UKG
- Dayforce
- Salesforce
- Netsuite
- Coupa
- Globalization Partners
Certification
- CPP, Current, 2021-04-01
- FPC, 2014-04-01
- SHRM certification, Currently pursuing
Retail Work History
VP Finance
Acom Computer Store
Framingham, MA
Department Store Floor Manager
Woodward & Lothrop Department Store
Washington, DC
District Manager - 5 stores
Lerner Shops (currently New York & Company)
Multiple locations in DC area
Braintree, MA
Associations
PayrollOrg (previously known as American Payroll Association)
Green Mountain chapter of PayrollOrg
Maine chapter of PayrollOrg
Greater Boston Chapter of PayrollOrg
NJ Chapter of chapter of PayrollOrg
SHRM - Society of Human Recourse Management
Timeline
Manager of Payroll Administration
Casella Waste Management
10.2023 - Current
Payroll Manager
Red River Technology
04.2019 - 10.2023
Manager - Finance
Student Conservation Association (non-profit)
05.2017 - 10.2018
Payroll Manager
C&S wholesale Grocers
09.2008 - 05.2017
Major - Fashion Merchandise And Business Administration
Chamberlain School of Retail
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