Gail Hamlet

Served as the subject matter expert on JHU’s enterprise resource planning (ERP) system’s purchasing module and the University's financial and purchasing policies for USS division.

• Create purchase orders for goods, services, and equipment needed by USS department
• s.USING sapAssist USS departments with purchase order processes and policies.
• Complete new vendor profiles and update information in JHU’s ERP system as needed.
• Create online payment requests to ensure open invoices are paid using SAP
• Contact vendors to investigate and resolve any payment delays.
• Maintain appropriate budget records and files.
• Ensure compliance with JHU and federal purchasing policies, determining allowability and allocability of expenses to sponsored or non-sponsored budgets and determining allocations based on effort when applicable.
• Process daily transactions related to the administration and operations of USS departments (e.g., online check requests, non-payroll cost transfers, travel and expense reimbursements, petty cash transactions, shopping carts, and Pcard transactions) where needed.

performs basic project accounting activities and assumes responsibility for maintenance of project-related ledger accounts. Understand the Prime Contract commercial terms Analyze and apply the activities being performed with respect to engineering and construction accounting methodology and company practices Perform the required tasks and follow established written procedures and techniques to accomplish activities Participate in the Commercial Alignment Process and preparation of the Integrated Framework Checklist for the Project Business Plan and Project Integrated Framework Alignment meetings Set-up project structure in SAP Support and lead invoicing Other duties as assigned

• Serve as the subject matter expert on JHU’s enterprise resource planning (ERP) system’s purchasing module and the University's financial and purchasing policies for USS division.
• Create purchase orders for goods, services, and equipment needed by USS departments.
• Assist USS departments with purchase order processes and policies.
• Complete new vendor profiles and update information in JHU’s ERP system as needed.
• Create online payment requests to ensure open invoices are paid.
• Contact vendors to investigate and resolve any payment delays.
• Maintain appropriate budget records and files.
• Ensure compliance with JHU and federal purchasing policies, determining allowability and allocability of expenses to sponsored or non-sponsored budgets and determining allocations based on effort when applicable.
• Process daily transactions related to the administration and operations of USS departments (e.g., online check requests, non-payroll cost transfers, travel and expense reimbursements, petty cash transactions, shopping carts, and Pcard transactions) where needed.