Gail Prince
Elm City,NC
Summary
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
25
25
years of professional experience
Work History
Sr. Executive Assistant/Lead Payroll Administrator
HeartBeam, LLC
10.2023 - 09.2025
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 12 executives.
- Processed travel expenses and reimbursements for board members, executive team and senior management group.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Managed travel itineraries and logistics for accommodations for over 20 employees.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Assisted senior management with major initiatives and projects.
- Created regular reports and updated internal databases.
- Payroll processing, journel entry, employee advocate and human resources support
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for executive-level meetings.
- Remote position
Executive Assistant/Chief of Staff
Wake Spine & Pain Specialist, PC
02.2023 - 05.2024
- Generated and developed presentation materials for the Board of Directors
- Heavy calendaring and meeting scheduling for C-level and board members
- Responsible for legal reviews, organization of meeting minutes, following action items
- Manage operations for 8 clinics throughout North Carolina, with 22 physicians
- Media contact person, manage Google reviews, patient feedback, and employee conflicts
- Direct report to Medical Directors, CEO, President, Owners
- Plan and coordinated special Marketing events
- Remote position
Chief of Staff
Firegang Digital Marketing, LLC
07.2022 - 02.2023
- Executive support directly with owner and VP of Operations, professional and personal needs
- Compliance Officer for company to include employees and affiliates
- Human resource’s role, recruitment, hiring, and terminations
- Manage company budgets, spending and forecasted conventions
- Manage corporate credit cards and cash expenses for reimbursements
- Budgeting accounting, employee payroll, and international contractors
- Book travel logistics for Sales/Marketing team members for all conventions
- Remote position
Executive Assistant to CEO & CFO / Office Manager
Pulse Biosciences, Inc.
04.2017 - 07.2022
- Managed heavy calendaring, schedules, and travel daily for C-level executives, CEO, CFO, CSO, CCO, and 12 VPs, ensuring all their time was used efficiently and effectively
- Kept executives on track and abreast of all priorities and strategically manage their time
- Employee training, and provided organization skills with effectiveness
- Managed corporate credit cards and cash expenses for reimbursements
- Coordinated travel logistics and itineraries for large and small group events
- Managed and approved travel arrangements for all company travel, including invoices and account management for outsourced agencies
- Arranged U.S. and International travel to include passport processing, Visa and entry letters
- Compiled reports relating to financial expenses monthly, quarterly, and annually
- Remote position
Executive Assistant to CEO, CFO, CMO, CHO, and (6) VP
QT Vascular, Ltd (formerly TriReme Medical, LLC)
12.2011 - 04.2017
- Generated and developed presentation materials for the Board of Directors, proofreading outside slides
- Heavy calendaring and meeting scheduling for C-level and board members
- Responsible for all company legal documents, including IP, consulting, contracts, and agreements
- Personal assistant for CEO
- Acted as company media contact person, managed press releases, and website content
- Member of the IPO team completed the process for registering on Singapore Exchange
- Coordinated FDA paperwork for new medical devices submission, 510k certified
- Planned and coordinated special traveling events, i.e., Patients, Holidays, Sales team, VIPs
- Hybrid/Remote position
Executive Assistant to CEO
Medtronic, Inc. (formerly Kyphon, Inc.)
08.2006 - 11.2011
- Interacted with C-level executives and all levels of employees as well as customers, vendors, patients, visitors, and other dignitaries
- Managed and maintained electronic calendar, schedules, appointments/meetings as requested by CEO, President, Vice President, and Board of Directors
- Coordinated travel logistics and itineraries for significant corporate events with 600+ physicians and patients
- Arranged U.S. and International travel, including but not limited to Visa and entry letters
- Maintained and tracked reports relating to department budget and expenses
- Managed all reporting and classification of contingency workforce and budgets
- Acted as Customer Service liaison between Human Resources, company business units, and third parties
Executive Assistant-Human Resources
Marvell Semiconductor, Inc.
09.2004 - 07.2006
- Assisted in areas of confidential matters to the Officers/Stockbrokers of the company
- Supported Global Vice President of Human Resources with a department team of 250+ employees
- Completed background checks, FCRA Certified
- Managed all reporting and classification of contingency workforce and budgets for each
- Worked closely with Finance on department budget and payments from sales to justify workforce
- Arranged U.S. and International travel, including but not limited to Visa and entry letters
- Acted as Customer Service liaison between Human Resources, company business units, and third parties
- Supported Committee member for worldwide company employee/customer events
- Maintained emails, calendaring and meeting planning for department/team members
Executive Assistant- Legal/Patents/Litigation
Guidant Corporation (an Eli Lilly Co.)
12.2000 - 09.2004
- Assisted in areas of confidential matters to the President, CEO and Board of Directors
- Maintained Patent & Trademark database and files for 7000+ patents
- Arranged U.S. and International travel to include hotels, meeting venues, transportation, and logistics involved to have Visa and entry letters for employees and patients
- Received and docketed Invention Disclosure forms submitted by R&D
- Maintained accounting spreadsheets for tracking Patent Prosecution and Litigation
- Worked directly with USPTO Agents
- Worked closely with Attorneys & Finance analysis personnel concerning budget issues
Education
B.B.A. - General Management
Memphis State University
Memphis, TNAssociates of Computer Science (ASCS) - Business Administration
University of Arkansas
Helena, ARSkills
- Expert in Google Suites
- Expert in Microsoft Office
- ADP, Expense Express/AmEx, Expensify, SAP, Concur, and NetSuite
- Sequoia, ADP, and Gusto PEOs
- Zoho, eCW, CRMs, and Salesforce
- Diligent and multiple VDRs,
Timeline
Sr. Executive Assistant/Lead Payroll Administrator
HeartBeam, LLC
10.2023 - 09.2025
Executive Assistant/Chief of Staff
Wake Spine & Pain Specialist, PC
02.2023 - 05.2024
Chief of Staff
Firegang Digital Marketing, LLC
07.2022 - 02.2023
Executive Assistant to CEO & CFO / Office Manager
Pulse Biosciences, Inc.
04.2017 - 07.2022
Executive Assistant to CEO, CFO, CMO, CHO, and (6) VP
QT Vascular, Ltd (formerly TriReme Medical, LLC)
12.2011 - 04.2017
Executive Assistant to CEO
Medtronic, Inc. (formerly Kyphon, Inc.)
08.2006 - 11.2011
Executive Assistant-Human Resources
Marvell Semiconductor, Inc.
09.2004 - 07.2006
Executive Assistant- Legal/Patents/Litigation
Guidant Corporation (an Eli Lilly Co.)
12.2000 - 09.2004
Associates of Computer Science (ASCS) - Business Administration
University of Arkansas
B.B.A. - General Management
Memphis State University
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