Garima Prashar
Fremont,CA
Summary
Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical, and business expertise to enhance workflows. Skilled in schedule and business correspondence coordination, disciplined and systematic professional thrives in high-pressure, team-based atmospheres. Hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every customer a positive and memorable experience.
Overview
4
4
years of professional experience
Work History
Office Coordinator
Optoma Technologies ( Laid Off)
Fremont, CA
04.2023 - 10.2023
- Coordinated office operations and procedures to ensure organizational effectiveness and efficiency.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
- Answered incoming telephone calls, determined purpose of callers, and forwarded calls to appropriate personnel or department.
- Scheduled appointments for staff members using Outlook calendar system, along with organizing and recording meeting minutes.
- Managed office inventory and placed new supply orders.
- Compiled data, tracked changes, and created reports in Excel spreadsheets.
- Provided administrative support for all departments in the organization as necessary.
- Developed productive working relationships with customers through courteous service via phone or email correspondence, along with following up with customer inquiries via phone or email promptly.
- Assisted with special projects as requested from time-to-time by management team.
- Processed invoices and coded documents according to company procedure standards, monitored payments due from clients and promptly contacted clients with past due payments.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Managed, scheduled and coordinated office functions and activities for employees.
- Collaborated closely with CEO and head of Operations to effectively smooth and improve office operations.
Executive Assistant
Insight Legal Support
Fremont, CA
06.2022 - 01.2023
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Provided administrative support in preparing legal contracts, invoices, and other documentation required for daily business activities, along with preparing notarized documents to be signed by clients.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Obtained signatures for financial documents and internal and external invoices.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
Front Desk Administrator
Amax Engineering
Fremont, CA
11.2019 - 04.2022
- Greeted customers in a professional and friendly manner, managed incoming calls, directed them to the appropriate personnel, and took messages when necessary.
- Maintaining internal telecommunications and communicated closely with the Head of Operations regarding needs, concerns, overall issues in office.
- Prepared and distributed correspondence, reports, and other documents.
- Performed administrative tasks such as filing, copying, data entry, and scanning documents.
- Provided basic technical support related to office equipment such as computers or printers.
- Ensured that front desk area is clean and organized at all times.
- Provided administrative support to coworkers, taking on additional tasks during high-volume periods.
- Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
Education
Associate of Arts - Communications
Foothill College
Los Altos, CASkills
- Office Administration
- Correspondence Management
- Project Coordination
- Inventory Auditing
- Meeting Organization
- Schedule Coordination
- Administrative Support
- Mail Handling
- Process Improvement
- Cross-Functional Collaboration
- Vendor Relations
- Office Management
- Adept in Microsoft Office programs (Excel, Word, PowerPoint,Quickbooks)
- Multilingual ( 3 languages)
- Vendor Management
Languages
English
Native/ Bilingual
Punjabi
Native/ Bilingual
Hindi
Native/ Bilingual
Spanish
Limited
Affiliations
- Arts
- Community Service
- Elementary rock climber and hiker
Timeline
Office Coordinator
Optoma Technologies ( Laid Off)
04.2023 - 10.2023
Executive Assistant
Insight Legal Support
06.2022 - 01.2023
Front Desk Administrator
Amax Engineering
11.2019 - 04.2022
Associate of Arts - Communications
Foothill College
Similar Profiles
Garima PrasharGarima Prashar
Office Coordinator at Optoma TechnologiesOffice Coordinator at Optoma Technologies
Koustav SenKoustav Sen
Senior Executive, Talent Acquisition at Delcaper Technologies Pvt Ltd. (Laid Off Due To Organization Restructure)Senior Executive, Talent Acquisition at Delcaper Technologies Pvt Ltd. (Laid Off Due To Organization Restructure)
Eric PhanEric Phan
Staff Accountant at Optoma TechnologyStaff Accountant at Optoma Technology