Garima Prashar
Fremont,CA
Summary
Highly skilled office coordinator with extensive experience in streamlining office operations, enhancing productivity, and ensuring efficient administrative support across various business environments. Proficient in managing supplies, coordinating team activities and leveraging Microsoft suite to analyze and present data. Known for exceptional organizational skills and the ability to meet tight deadlines while maintaining high levels of service.
Overview
4
4
years of professional experience
Work History
Office Coordinator
Optoma Technologies
Fremont, CA
04.2023 - 10.2023
- Provided administrative support to office team members alongside answering telephones, screened calls, and directed inquiries to the appropriate staff member.
- Optimized office supply inventory management, reducing costs by proactively managing supplies and vendors.
- Accurately inputted invoice details into an automated system, following company policies to promptly process vendor invoices.
- Proficient in using software programs including Excel, Word, Access to perform data entry, analysis and reporting tasks.
- Played an integral role in working with operations director and CEO on projects related to office and building maintenance.
- Oversaw the organization of internal meetings, development of meeting agendas, and investigation into projects as per management's request for office administration tasks.
- Assisted executives with personal tasks and scheduling to optimize their time management and productivity.
Executive Assistant
Insight Legal Support
Fremont , CA
06.2022 - 01.2023
- Oversaw appointment scheduling, processed client payments, and maintained up-to-date client records in MS Excel.
- Facilitated communication between attorneys and clients by handling phone calls, arranging meetings, and coordinating conference logistics.
- Streamlined client communication and document management processes, ensuring accuracy and efficiency in legal support services.
- Performed administrative tasks such as photocopying, faxing, scanning, and filing of documents and office inventory.
Office Assistant
Amax Engineering
Fremont, CA
11.2019 - 06.2022
- Answered incoming calls in a professional and polite manner, responding to customer queries or directing them to the relevant department.
- Provided support for executives and staff by scheduling appointments and maintaining company calendars.
- Supported HR team by assisting in interview process conducting new hire orientations for new employees.
- Prepared documents such as daily reports, memos, letters, using Microsoft Office Suite applications.
- Maintained an organized filing system of confidential client information in accordance with company policy.
- Contributed to the organization of various events, handling tasks such as booking venues and arranging catering services.
- Managed the distribution of incoming mail, faxes, and packages, alongside scheduled maintenance visits for office equipment such as computers or printers.
Education
Associate of Arts - Focused On Communications
Foothill College
Los Altos, CASkills
- Customer Service
- Administrative Support
- File Maintenance
- Office Management
- Mail handling and Distribution
- Data entry skills
- Meeting planning & Scheduling
- Reception oversight
- Invoice Processing
- Inventory Auditing and Management
- Microsoft Suite proficient
- Document Scanning
- Telephone reception
- Social media knowledge
- Vendor Relations
- Time Management
- Conflict Resolutions
Languages
English
Native/ Bilingual
Punjabi
Native/ Bilingual
Hindi
Full Professional
Spanish
Elementary
Misc
- 2012-2019 Retail and Sales experience at various retail establishments.
Timeline
Office Coordinator
Optoma Technologies
04.2023 - 10.2023
Executive Assistant
Insight Legal Support
06.2022 - 01.2023
Office Assistant
Amax Engineering
11.2019 - 06.2022
Associate of Arts - Focused On Communications
Foothill College
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