GARY WILSON

• My main responsibilities as Budget Analyst included independently preparing and executing the Embassy’s $3.5 million Leasehold Budget and involved in budget planning, preparation and execution for two agencies, Defense Attache Office and Foreign Commercial Services. Provided allotment accounting services for The Middle East Partnership Initiative (MEPI) and The International Broadcasting Bureau (IBB).
• Collaborated with department heads to develop annual operating budgets.
• Subject matter expert on Department of State regulations, provided guidance to the management and mentored agencies on allowable and non-allowable expenditures and best practices related to budget execution and procedures.
• Perform trend analysis on historical spending data to anticipate future needs.
• Developed and implemented budgeting systems to track funds allotment, expenditures, and other financial activities.
• Monitor budget execution work, including obligations incurred and actual expenditures of funds.
• Review budget compliance, accuracy, proper coding, and identified adjustments if needed.
• Regularly review actual expenditures against the budget to ensure sufficient funds are available.
• My main responsibilities providing allotment accounting services for the Middle East Partnership Initiative (MEPI) office was to review grants for accuracy, completeness, compliance and verifying all necessary approvals were obtained before funding, closing out grants upon project completion, de-obligating unliquidated funds, and provide MEPI quarterly status-of-funds reports. Additionally, I addressed inquiries related to funding as needed.
• My main responsibilities to the International Broadcasting Bureau (IBB) included reviewing purchase orders, travel authorizations and contracts for accuracy and compliance with Department of State regulations and authorizations before obtaining the required approvals for funding, providing the agency with a status of funds on a regular basis, entering advice of allotments in the financial management system and obligate and deobligate funds for recurring obligations as directed by the agency.
• My main responsibilities as Accountant included to evaluate the legitimacy of obligations, codify various obligating documents by expense type, ensure that funds are available, obligate the legal obligating document and if necessary, update obligations through the accounting software.
• After obligations and liquidations are transmitted to the Global Financial Services Center, maintain appropriate records to ensure payments are processed on time.
• Verify and reconcile financial software reports with Post on a bi-weekly basis.
• Review monthly, all unliquidated obligations for the current fiscal year and on a quarterly basis, for previous fiscal years.
• Funded and approved Purchase Requests and Contracts on Ariba.
• Facilitated cross-department communication to ensure consistent understanding of budgetary goals and constraints.
• Evaluated procurement needs and projected expenditures.
• Assisted in the preparation of annual budgets, working closely with department heads to gather necessary information.
• Achieved successful audit results through diligent record-keeping and strict adherence to internal controls.
• Compiled statistical data after each month-end closing.
• Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.
• Conducted variance analyses to identify potential areas for improvement in existing budgeting practices.
• Monitored expenditure trends, proactively addressing issues before they escalated into significant problems.

Voucher Examiner/Alternate Cashier 03/2006 - 03/2014 Department of State - Embassy of the United States of America - Kuwait ● My main responsibilities as a Voucher Examiner where my accounts payable duties included verifying computations, accuracy and propriety. Ensuring invoices conform to terms of purchase orders, contracts and other authorizations and in compliance with Department of State and Federal Acquisitions Regulations and i was responsible for processing complex vouchers which included utilities payments, employees health and life insurance and VIP/VVIP payments for the entire mission charging individual agencies funding source to one consolidated payment after ensuring availability of funds. ● Served as the Alternate Cashier in the absence of the principal cashier handling accountability of $75,000 in cash, disbursed cash, received different forms of collections, handled suspense account management in a cashier role, generated various reports and performed daily reconciliations at the end of the day.

• My main responsibilities as a Document Coordinator included ensuring all documents were properly labeled, distributed and filed according to established guidelines.
• Retrieved documents in accordance with management procedures.
• Performed data entry into document management systems, ensuring accuracy of information.
• Utilized scanning equipment to scan incoming documents into digital format.
• Collaborated with other departments regarding necessary updates or revisions to existing documentation.
• Generated reports summarizing activities related to document control operations.
• Submitted project documentation to management for approval, transmitting approved documents to contractors.
• Provided exceptional customer service while assisting clients with their document-related inquiries, fostering positive relationships with stakeholders.
• Managed multiple complex projects simultaneously while adapting rapidly to shifting priorities within dynamic work environments.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Complied with safety regulations as outlined in organizational procedures to minimize [Type] issues.