Summary
Overview
Work History
Education
Skills
Timeline
Generic

Gaylynn Anderson

Austin,Texas

Summary

Reliable Personal Assistant with track record of initiative and accuracy. Highly organized and consistently anticipates needs of clients. Currently accepting new part time clients.

Overview

6
6
years of professional experience

Work History

House Manager

Private Individual
11.2023 - Current
  • Managed day-to-day operation of home.
  • Inspected stock to identify shortages, replenish supply and maintain consistent inventory.
  • Streamlined daily operations for increased efficiency through effective staff management and delegation of tasks.
  • Coordinated maintenance requests, ensuring prompt completion of repairs and minimal disruption to residents.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Displayed absolute discretion at handling confidential information.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Kept detailed track of household and maintenance inventory and schedules.
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
  • Improved time management of the executive through effective prioritization and organization of tasks.
  • Coordinated events and functions with attention to detail ensuring successful execution.
  • Completed household tasks by assisting with laundry, light housekeeping and grocery shopping.

Personal/ Executive Assistant

Tech Girl
03.2021 - 11.2023
  • Planned and coordinated luxury events for personal and corporate celebrations
  • Coordinated all travel for family including international travel as well as corporate travel
  • Managed family and corporate calendar for tech angel investor/ founder during new start up launch
  • Assisted with relocation from CA to Austin, and back to LA
  • Transported cars, managed movers etc
  • Extensive corporate travel to manage projects and events
  • Scheduled all appointments and vendors related to household and family-both in LA and Austin
  • Tracked and managed all financials for household as well as their many other ventures in tech, energy and others
  • Organized all mail including tax information and sent to appropriate accountants
  • Interviewed and managed staff as well as vendors
  • Succeeded in a fast paced environment with many tasks and little guidance
  • Managed all administrative duties
  • Supported CEO of Tech girl with all communications to partners and employees
  • Onboarded new employees and served as point of contact for all admin and HR needs.
  • Skilled at working independently and collaboratively in a team environment.
  • Self-motivated, with a strong sense of personal responsibility.
  • Proven ability to learn quickly and adapt to new situations.

Administrative Assistant

Aci Consulting
09.2020 - 03.2021
  • Processed all client payments and created invoices
  • Used Quickbooks to manage firm financials
  • Managed company vehicle fleet
  • Performed all office management duties for multiple offices
  • Ordered marketing materials and scheduled marketing events
  • Created and sent marketing content to clients and potential clients
  • Registered and maintained accounts for many government bid platforms and certifications
  • Assisted HR with pre screening candidates and managing job postings
  • Created monthly and weekly budget and staff reports using Quickbooks and Praesto
  • Drafted, reviewed and edited reports and documents for staff.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Assisted development and implementation of new administrative procedures.

Office Manager/Marketing Assistant

Roberts Markel Weinberg Butler Hailey PC
04.2019 - 09.2020
  • Performed all administrative duties for office
  • Onboarded new employees and managed office staff
  • Managed relationships with building facilities and vendors
  • Hosted, planned and attended marketing events to build relationships with future clients
  • Created marketing content and managed social media accounts
  • Scheduled meetings, depositions, hearings, marketing events etc for multiple attorneys and offices
  • Served as liaison with HR, Accounting, and IT as well as corporate office
  • Drafted and prepared legal documents, filed into local and federal courts, and processed incoming filings
  • Served as the paralegal on 20+ cases while also managing office and hosting marketing events
  • Communicated with clients as well as insurance carriers regarding status of cases.

Administrative Assistant III

Texas Education Agency
07.2017 - 04.2019
  • Supported C Level Executive in all aspects
  • Served as the agency wide point of contact for the department of School Programs
  • Facilitated travel arrangements, managed calendars and scheduled meetings for executives
  • Produced and analyzed budget reports including federally funded program finance tracker
  • Created and maintained SharePoint website, calendar and email group
  • Coordinated department wide communications with staff meetings, updated websites, drafted newsletters
  • Conducted regular communications meetings to discuss standards as improvements including developing surveys and focus groups
  • Created and edited the department and administrative Operating Procedures as well as travel and budget procedures
  • Reviewed materials for accessibility, trained staff to run accessibility checks
  • Coordinated interviews, interview activities and created interview materials.

Education

Bachelor of Arts in Communication Studies -

Texas State University
San Marcos, Texas
05.2017

Skills

  • Expertise in Microsoft Office and Google Drive
  • Certified Texas Notary Public
  • Bartending and hosting for events
  • Expense Management
  • Activities Scheduling
  • Calendar Management
  • Vendor management
  • Exceptional organization
  • Preventive Maintenance
  • Event Planning
  • Household maintenance
  • Project coordination

Timeline

House Manager

Private Individual
11.2023 - Current

Personal/ Executive Assistant

Tech Girl
03.2021 - 11.2023

Administrative Assistant

Aci Consulting
09.2020 - 03.2021

Office Manager/Marketing Assistant

Roberts Markel Weinberg Butler Hailey PC
04.2019 - 09.2020

Administrative Assistant III

Texas Education Agency
07.2017 - 04.2019

Bachelor of Arts in Communication Studies -

Texas State University

Similar Profiles

CREATE PROFILE
Gaylynn Anderson