Gema Guevara
Irving,TX
Summary
To seek a full-time position in higher education that offers the opportunity to implement communication and marketing initiatives.
Overview
8
8
years of professional experience
Work History
Administrative Assistant, English and Philosophy
University of Dallas
08.2022 - Current
- Be physically present as receptionist 40 hours per week on a regular alternating schedule — 20 hours per week in the English Department and 20 hours per week in the Philosophy Department
- Plans and oversees receptions for departmental events
- In the English Department, these include the JPo and Senior Novel parties, Senior Comprehensive Exam lunch, and Lendvay and DiLorenzo Award ceremonies
- In the Philosophy Department, these include the Aquinas Lecture and Senior Dinner
- For both departments, Christmas and graduation receptions
- Produces and post fliers for departmental events
- Answers phone calls and direct calls to appropriate offices or take messages
- Assists with managing faculty schedules, conferences, and travel, including filling out reimbursement forms
- Operates office equipment, such as phone systems, copiers, fax machines and computers
- Coordinates the maintenance and repair of office equipment
- Works with the facilities department to submit work order requests to resolve office/building issues
- Sorts and routes incoming correspondence, including faxes and email
- Performs data entry and prepares reports, letters, spreadsheets, and other documents, including EAFs and SEAFs, using word processing and database forms and software
- Maintains course files, including files of class materials
- Files and retrieves documents, records, reports, and other materials
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipts
- Coordinates and places book orders per established processes and timeframes
- Assists in maintaining the department website in coordination with the Chairman, including loading course evaluations and other records on shared departmental drives
- Monitors and reconciles budget to track expenditures using the FAST system
- Assists in the preparation and/or proctoring of examinations
- Hires student workers, manage their work, and document their time entries on Banner.
Director of Communications
Holy Family of Nazareth Catholic Church
10.2021 - 08.2022
- Serves as a member of the parish staff to implement the parish vision as set by the pastor and leadership
- Assists in developing goals, objectives and strategies for this vision
- Manages the content calendar and creates/communicates protocols for submitting content
- Collaborates with ministry leaders to promote ministry events and to ensure alignment with parish vision
- Ensures photo, video and written testimony is captured, documented, organized and archived on Share Drive for use in written/digital communications
- Maintains overall structure and homepage updates to website
- Conducts a weekly review of homepage and upcoming events calendar
- Leads parish staff in regular review and update of their content pages
- Generates, curates, schedules, and posts content
- Creates and produces weekly bulletin and newsletter and submits to publisher
- Organizes a team to livestream Masses in a high-quality manner
- Maintains and updates the digital signs on campus.
College of Education Marketing Assistant
Southern Connecticut State University
02.2020 - 11.2021
- Developed the editorial and design plan for the College of Education’s first four-color alumni magazine and oversaw its launch in 2020
- Oversaw editorial content of the alumni magazine—from article conception through final phases of production
- Wrote and edited feature-length articles for the magazine
- Designed a variety of print and digital marketing collateral (newsletters, publicity flyers, postcards, and more)
- Edited and maintained the official home page of the College of Education
- Contributed articles to News at Southern
- Served as a liaison between the College of Education and other departments on campus
- Maintained brand guidelines and assures quality in all artwork and design work before printing or online publishing.
Art Workshop Intern
Yale University Press
06.2019 - 08.2019
- Drafted memos of potential titles for Acquisition Panel meetings
- Each memo included a list building rationale, key selling points, and a keynote
- Prepared rejection letters, extracted potential blurbs from reader’s reports, and created manuscript word counts
- Conducted market research used to predict net revenue of potential acquisitions
- Prepared and distributed master schedules for weekly pre-production meetings
- Proofread sections of the first draft of a manuscript in pre-production.
Institutional Archives Intern
Yale Center for British Art
01.2019 - 03.2019
- Inventoried, rehoused, and arranged the Paul Mellon collection which included original documents, photo albums, and WWII memorabilia
- Created finding aids in ArchiveSpace while adhering to current archival standards
- Fulfilled object file requests when needed.
Writing Specialist
Southern Connecticut State University
07.2017 - 12.2018
- Tutored individual students of both undergraduate and graduate level in 30-minute sessions
- Achieved CRLA Certification by attending workshops and exceeding the required 25 hours of tutoring.
Institutional Archives Intern
Yale Center for British Art
05.2018 - 08.2018
- Appraised over 50,000 documents in three collections and created finding aids in ArchiveSpace
- Wrote historical and/or biographical notes for finding aids, which included researching the contributions of YCBA curators and history of the YCBA Paintings & Sculpture and Prints & Drawings departments.
English Department Intern
Southern Connecticut State University
08.2017 - 12.2017
- Shared information for career-related and networking opportunities with current English majors
- Produced and distributed a departmental newsletter
- Wrote content for the News and Events section of the SCSU English Department website
- Maintained the English Department’s Twitter and Instagram presence
- Conducted interviews with five students and four faculty members in the department for a promotional video aimed at increasing enrollment in the major.
Parish Secretary
St. Rose of Lima Parish
06.2016 - 01.2017
- Answered inquiries in person and over the phone
- Effectively communicated with a diverse population of parishioners to cultivate solid relationships
- Maintained a parish database of over 1,000 registered members
- Prepared and distributed weekly bulletins using Microsoft Publisher
- Managed monthly calendar and scheduled appointments.
Education
M.A. in English -
University of Dallas
Irving, TX05.2025
B.A. in English with a concentration in creative writing -
Southern Connecticut State University
New Haven, CT12.2018
Skills
- Native proficiency in Spanish, both written and spoken
- Office Administration
- Scheduling
- Customer Service
- Adept with social media marketing platforms: X, Facebook, LinkedIn, Instagram
- Familiar with WordPress, Blogger, and content editing
- Working knowledge of ArchiveSpace, Title Management Module (TMM), and NetX
- Working knowledge of Adobe InDesign
- Working knowledge of Adobe Premiere Pro
- Elementary understanding of HTML
- Strong writing and copy-editing skills
- CRLA – Level I Certified Tutor
Timeline
Administrative Assistant, English and Philosophy
University of Dallas
08.2022 - Current
Director of Communications
Holy Family of Nazareth Catholic Church
10.2021 - 08.2022
College of Education Marketing Assistant
Southern Connecticut State University
02.2020 - 11.2021
Art Workshop Intern
Yale University Press
06.2019 - 08.2019
Institutional Archives Intern
Yale Center for British Art
01.2019 - 03.2019
Institutional Archives Intern
Yale Center for British Art
05.2018 - 08.2018
English Department Intern
Southern Connecticut State University
08.2017 - 12.2017
Writing Specialist
Southern Connecticut State University
07.2017 - 12.2018
Parish Secretary
St. Rose of Lima Parish
06.2016 - 01.2017
M.A. in English -
University of Dallas
B.A. in English with a concentration in creative writing -
Southern Connecticut State University
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