Gena L. DeMolle
Terrytown,USA
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
33
33
years of professional experience
Work History
Payroll Clerk III
Zachry Group
09.2023 - Current
- Assist with various administrative tasks, including recruitment, onboarding, processing new hire paperwork and special projects related to timekeeping or payroll operations.
- Accurately record work hours for all staff, including those in remote or field locations, ensuring compliance with agency policies and local labor laws.
- Collaborate with HR and Operations to ensure accurate payroll processing based on recorded hours worked.
- Address and resolve discrepancies promptly.
- Regularly review submitted timesheets for accuracy and completeness.
- Verifies and processes vacation requests for all employees.
- Support internal/external audits by providing documentation and responding to queries related to timekeeping and payroll records.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
Business Manager/Data Manager
InspireNOLA Charter Schools
12.2019 - 06.2023
- Created, managed, and executed business plan and communicated company vision and objectives to motivate teams.
- Communicated with customers and vendors positively with particular attention to problem resolution.
- Reconciled bank accounts monthly, verified deposits and addressed inquiries from banks.
- Assisted Principal and CFO with Annual budget.
- Managed student attendance information, coded absences and provided the attendance reports daily.
- Updated demographic information on students.
- Manipulated and analyzed information needed to complete and transmit various state required reports through PowerSchool.
- Responsible for checking that information is correct for pre and post EOY (end-of-year) process in PowerSchool
Accounting and Payroll Manager
Bricor Truckline LLC
08.2011 - 11.2019
- Managed database of 50+ clients, ensuring prompt process of AR and A.P.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Handled customer disputes by communicating with customers and investigating non-payment issues, clearing $1.2m in accounts receivable.
- Assisted in dispatching by assigning loads and updating status of driver’s loads in Axon.
- Managed employee records to include processing new employees, maintaining sick and vacation accruals, ensuring benefits deductions, entering garnishments and performed employment verifications.
Logistics Procurement Specialist
Swift Oil & Gas/BP Oil spill Clean-up
05.2010 - 08.2011
- Provided procurement support to the Operations Specialists in support of procuring equipment, materials services and personnel for Gulf of Mexico Emergency Response Team.
- Oversaw inventory control, accounting, and supply reports.
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Negotiated contracts and agreements with suppliers to achieve best pricing and terms.
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Searched for hard-to-find items and found high-quality, reliable vendors.
- Drafted and kept tracking of 213RR’s within ICS compliance.
Scheduling Specialist
CHS
02.2008 - 05.2010
- Established rapport with callers to build loyalty and support retention goals.
- Observed staff performance, provided detailed instructions and monitored results to meet customer service needs.
- Performed critical operations to keep the facility running.
- Scheduled rail cars and grain barges according to grain needed for cargo ships.
- Monitor product movement to and from storage bins, coordinating activities with laborers to ensure constant product flow.
Executive Administrative Assistant
IMLCORP LLC
10.2005 - 02.2008
- Coordinated sales process from receipt of purchase order to shipping product.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Obtained shipping quotes from freight forwards to export products domestically and internationally.
- Maintained bookkeeping records and accounting system files, reconciling transactions with the general ledger.
Legal Secretary
Law Office of Michael D. Clement
10.2003 - 10.2005
- Drafted correspondences, pleadings, orders, motions and briefs as directed.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Created, indexed, and maintained client binders.
- Maintained bookkeeping records and accounting system files, reconciling transactions with the general ledger.
Criminal Records Clerk
Plaquemines Parish Sheriff’s Office
10.2003 - 10.2004
- Responsible for entering traffic citations into database.
- Collected fines, applied payments, performed background checks and completed end-of-day money count and deposit.
- Attend court arraignments to record minutes and schedule payment arrangements.
Accounting and Payroll Manager
Executive Protection Security Services
08.1998 - 10.2003
- Managed the payroll process and provided administrative and accounting assistance for the company.
- Ensured accurate and time processing of payroll for all employees through ADP.
- Reconciled payroll accounts and resolved any discrepancies.
- Prepared and filed tax reports and other government forms related to payroll.
- Maintained bookkeeping records and accounting system files, reconciling transactions with the general ledger.
- Ensured compliance with all applicable laws and regulations related to payroll and benefits administration.
GC/MS Lab. Technician
Kroll Laboratory Specialists
05.1992 - 05.1998
- Confirmed positive specimen results by using chromatography/mass spectrometry.
- Refilled reagent bottles and prepared simple reagents.
- Performed simple repairs and calibrations of equipment.
- Maintained inventory and ordered supplies as needed.
- Entered information from Chain of Custody Forms into the computer system.
Education
Certified Mortgage Specialist -
Capstone Institute of Mortgage Finance
Marietta, GA11.2005
Paralegal Studies
Metropolitan Community College
Gretna, LA08.2005
Certified Process Technician - undefined
River Parishes Technical Institute
Reserve, LA03.1996
Accounting
Dillard and Southern University
New Orleans, LA05.1992
Skills
- Skilled in utilizing Microsoft Office 365 tools
- Data analysis in Excel
- Experienced in QuickBooks software
- Experienced with Axon Trucking Software
- SharePoint collaboration tools
- Effective problem resolution
- Fast and accurate typing ability
- High-speed data entry
- CONCUR
- Sales Force
- Attention to Detail
- Oracle Cloud (HCM)
- Acero Cyborg
- PowerSchool
- TWIC
- Payroll software
Timeline
Payroll Clerk III
Zachry Group
09.2023 - Current
Business Manager/Data Manager
InspireNOLA Charter Schools
12.2019 - 06.2023
Accounting and Payroll Manager
Bricor Truckline LLC
08.2011 - 11.2019
Logistics Procurement Specialist
Swift Oil & Gas/BP Oil spill Clean-up
05.2010 - 08.2011
Scheduling Specialist
CHS
02.2008 - 05.2010
Executive Administrative Assistant
IMLCORP LLC
10.2005 - 02.2008
Legal Secretary
Law Office of Michael D. Clement
10.2003 - 10.2005
Criminal Records Clerk
Plaquemines Parish Sheriff’s Office
10.2003 - 10.2004
Accounting and Payroll Manager
Executive Protection Security Services
08.1998 - 10.2003
GC/MS Lab. Technician
Kroll Laboratory Specialists
05.1992 - 05.1998
Paralegal Studies
Metropolitan Community College
Certified Process Technician - undefined
River Parishes Technical Institute
Accounting
Dillard and Southern University
Certified Mortgage Specialist -
Capstone Institute of Mortgage Finance