Genea Taylor
Los Angeles,CA
Summary
Experienced Administrative Analyst with a broad range of skills that come to bear in every decision-making process. A responsible professional with a strong appreciation for the inner-workings of a strong organization. A highly resourceful, flexible and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures. A quick learner who can absorb new ideas. Well organized and an excellent team player with proven ability to work proactively in a complex and busy office environment. Offering solid foundation in organizational and communication abilities, eager to learn and develop within administrative field. Contributes ability to adapt quickly and effectively to new systems and procedures, ensuring seamless office operations. Ready to use and develop problem-solving and multitasking skills in payroll role. Driven and detail-oriented professional with exceptional organizational skills and positive, upbeat attitude. Possesses comprehensive understanding of administrative operations and adept at managing office functions and coordinating schedules. Focused on streamlining processes to enhance efficiency and achieve impactful results.
Overview
20
20
years of professional experience
Work History
Sr. Administrator Analyst
UCLA Neurology
03.2022 - Current
- Responsible for payroll reporting for 30, Residents/30, GSR’s/10, HS Clinical Instructors also responsible for ensuring payroll is processed timely and accurately and assist with any payroll problems reported via email, or walk in and resolve expeditiously
- Notify Academic Personnel of any appointment corrections as necessary
- Assist Academic Personnel with manually input all TNS lines at beginning of each fiscal year as necessary and Merits
- Generate retroactive salary adjustments and process Overpayments in UCPATH
- Responsible for running payroll, reports to ensure all payroll is correct for Monthly/Biweekly employee
- Research, analyze and prepare administrative reports and projects in support of the Neurology Human Resources Department as assigned
- Maintain an efficient electronic record system for faculty, professional researchers and fellows to include vacation accruals/sick time/meeting time balances
- Approve overtime requests (based on projects) from managers in HBS for Staff
- Process Direct Retro, SCT, manage and coordinate Academic /staff payroll through UCPATH, Use HBS system to track accruals for staff.
HR Administrative Analyst
David Geffen School of Medicine BC
11.2016 - 02.2020
- Process all new hire paperwork: obtain funding sources, act as a liaison with fund management to process new hire and separations on-line, also process EDB transactions and provide benefits counseling, including FMLA, PDL
- Prepare J-1, H-1B, O-1, and permanent resident visa applications, following SOM and campus regulations, gather necessary information and documentation from applicants
- Counsel staff and faculty with visas as pertain to tax treaty regulations
- Detailed knowledge and recent experience in administration of different working visas and tax related information GLACIER on line tax support system
- Knowledge of Personnel Policies for Staff Members (PPSM), Coalition of University Employees (CUES), RX, TX, SX bargaining agreements, and Academic Apprentice Personnel (AAP) related to on-line activities as well as payroll policies and systems requirement
- Review eligibility for merit increase and provide departmental supervisors information necessary to recommend increase process range adjustments and merits online
- Knowledge of OPUS to process Academic actions
- Ability to independently organize Academic actions, staff, and student payroll action to meet departmental deadlines without sacrificing accuracy, and achieve high organizational productivity
- Process RX/LX entries
- Process all Postdoctoral Scholar actions
- Process ASE/GSR appointments, visiting scholars and researchers, Postdoctoral Scholars
- General knowledge of Academic Personnel Policies and Procedures as contained in the Academic Personnel Manual (APM), UCLA Call or equivalent
- Interpersonal skills and the ability to make connections and work creatively and effectively with students, faculty, staff, administrators
- Working knowledge of Academic Personnel Policies and procedures as outlined in the APM and CALL
- Handle detail-oriented tasks and filing in a sequential manner to complete dossiers
- Working knowledge of the academic personnel process procedures for appointments, advancements, and reviews
- Process academic apprentice personnel and payroll transaction
- Provide extensive counseling to all academic appointees regarding University employee benefit plans, such as health and dental, retirement, supplemental programs (tax-deferred and non-tax deferred), life insurance, and disability
- On behalf of the faculty, prepare necessary paperwork for all plans
- Process the resultant benefit selections and changes on-line
- Coordinate the entire process of faculty and academic researcher’s personnel actions, including promotions and merit review
- Ensure prompt notification of eligibility and initiation of all such actions
- Complete all documents related to employment, promotion, change in status, and termination for all staff appointment types (including career, limited appointment, contract and casual-restricted
- Compute and maintain accurate records of vacation and sick leave for Faculty and staff
- Working knowledge of the Work-Study program policies and procedures
- Post and track work-study jobs oversee work-study appointments in the department ensuring that work-study students provide necessary documentation and complete necessary forms
- Working knowledge of the Work-Study program policies and procedures preferred
- Serve as a resource to faculty and supervisors on university and department policies and procedures
- Knowledge of UCLA payroll and personnel and general recruiting and hiring practices
- Skill in analyzing information, dealing with problems, practices and procedures to define issues identify relevant concerns, recognize alternatives and implications, and formulate logical and objective recommendations for effective solutions
- Demonstrated skill in using IGREEN Tree system/Cornerstone for posting and tracking job recruitments
- Process volunteer applications, process thru Volgistics service for tracking purposes
- Skill in interacting diplomatically and courteously with the public in a high volume, public contact setting involving faculty, staff, students, and visitors to the campus while maintaining high customer service standards and assuring compliance with departmental/University policies and procedures
- Skill in making appropriate decisions using standard departmental and University policies and past precedent as guidelines
- Including the ability to think through the consequences of proposed actions prior to implanting the action.
Administrative Specialist
Ethnomusicology/Music
12.2014 - 11.2016
- Managed the preparation of Academic personnel and dossier for current cases for the year
- Worked with faculty members to insure all information in dossier was current
- Updated DAT in regards to case statues
- Knowledge of OPUS
- Prepared letters for upcoming cases for emailing to outside reviews
- Knowledge of academic values priorities and expectations, familiarity with University culture, demonstrated ability to understand and apply goals of the department
- Skill in recognize problems when preparing dossier’s, ability to develop solutions to correct the issues before delivering to the Deans’ office
- Processed contracts and supplement letters for Academic teaching apprentices for all quarters
- Also, process EDB entries for all teaching apprentices’ appointments
- Excellent interpersonal skills to establish and maintain cooperative working relationship with all levels of campus administration, faculty, staff, students and visitors and act in a professional manner with people from various backgrounds and cultures
- Prepared all WEB (EDB) entries associated with employment and changes
- Review and process appointments and quarterly re-appointments of all ASE/GSR appointees
- Use campus data warehouse: generate multiple monthly/quarterly reports pertaining to payroll, work-study and Academic Apprentice appointments
- Prepare expense transfers as necessary
- Working knowledge of university on-line systems UCLA Employee Database (EDB), Payroll Time Reporting (PTR), UC Time Reporting System (TRS), Student Information System (SIS.
Administrative Specialist
Earth and Planetary Space Sciences
11.2006 - 12.2014
- Assisted in Academic Personnel policies and procedures, in accordance with the UCLA Call and Academic manual and apprentice personnel (Teaching Assistant, Readers, Special Readers, and Graduate Student Researchers and Postdocs and Lectures
- Coordinated with Faculty and Researchers to help prepare dossier for Academic actions
- Processed and reviewed all payroll actions for faculty, staff and students
- Assisted employees with administer rights under Family Medical Leave Act, California Family Rights Act, Pregnancy Disability Leave (PDL) and UC-sponsored Short and Long- Term Disability
- Administer leave by utilizing a computerized leave system
- Responsible for monitoring leaves of absence and ensuring payments a paid out correctly while employees are on a leave of absence
- Coordinated the leave process with representatives from IRM, Sedgwick, Campus Human Resources and Campus Payroll
- Processed international employees, students, faculty, scholars, and researchers in obtaining and maintaining appropriate non-immigrant status, including but not limited to J-1, H-1B, O-1, F-1, and TN; processes visa-related documents with emphasis on accuracy and completeness
- Knowledge of GLACIER online tax support system
- Performed payroll duties independently and with a great degree of accuracy and attention to detail, meeting established deadlines, working effectively under continual interruptions and heavy workload
- Established and maintain cooperative working relationships with staff, department representatives and management, maintained confidentiality regarding sensitive issues
- Knowledge of the University financial systems and on-line payroll systems in processing payroll/personnel transactions
- Knowledge of database querying to be able to prepare complex reports from different data sources
- Knowledge of human resources practices, policies, regulations and procedures regarding staffing, employee and labor relations, training and performance management
- Ability to understand and interpret federal and state laws and guidelines related to leaves of absence, workers compensation and labor law
- Demonstrated ability to analyze policies and procedures and determine compliance of existing procedures and guidelines.
- Increased efficiency in data entry tasks through the implementation of advanced software tools.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Provided exceptional reception services such as answering phone calls professionally, directing them appropriately while maintaining visitor logs.
- Collaborated closely with human resources personnel to ensure timely processing of new hire paperwork, benefits administration, and employee record updates.
- Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.
- Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
- Supported departmental goals by collaborating with colleagues on cross-functional projects.
- Handled incoming and outgoing mail.
Administrative Assistant
UCLA Housing Services
01.2005 - 10.2006
- Reviewed and verified internal personnel action forms received to ensure accuracy and completeness of information
- Processed personnel actions such as new hires, promotions, reclassifications and transfers, demotions, work-study, stipends and equity increases and terminations
- Processed final payments, TVP, and comp time for final hours upon separation of employees in accordance with California wage and hour laws
- Served as a liaison between departments and representatives and campus payroll staff to handle staff and student inquiries and resolve issues related to payroll
- Reconcile and distribute paychecks and sure pay to managers, supervisors and staff
- Processed payroll for 30 student employees and 75 dining service employees
- Conducted benefits orientation for new hire dining services employees
- Answered phone-maintained benefits orientation calendar
- Set priorities and completed functions in accordance with scheduled deadlines, manuals, office procedures and practicing guidelines assist in the development of office procedures
- Responsible for the PPS reports on monthly bases to ensure all EDB information was correct
- Processed finger printing for all new staff and student hires
- Review eligibility for merit increase and provide departmental supervisors information necessary to recommend increase process range adjustments and merits online
- Parking Coordinator.
- Actively participated in staff training programs, continuously improving product knowledge and skills relevant to the role.
- Maintained confidentiality of sensitive HR information, adhering to strict privacy guidelines at all times.
- Provided exceptional support to the HR department during high-volume periods, such as open enrollment or annual performance review cycles.
- Supported payroll processing by accurately tracking time and attendance records, reporting discrepancies to management as needed.
- Enhanced onboarding experience for new hires through well-organized orientation sessions and timely completion of paperwork.
- Processed employee termination paperwork at direction of supervisory staff.
- Answered and redirected incoming phone calls for office.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Responded to employee inquiries regarding benefits and other HR topics.
- Set up orientations and initial training for new employees.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed filing system, entered data and completed other clerical tasks.
- Responded promptly to employee inquiries, providing reliable information on payroll-related topics such as deductions and leave accruals.
- Managed payroll data entry and processing for 100 employees to comply with predetermined company guidelines.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Created new hire and termination documents for payroll.
- Resolved payroll discrepancies quickly and successfully.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Education
High School Diploma -
Crenshaw High School
Los Angeles, CA06.1992
UCLA Academic Personnel
Los Angeles, CASkills
- UCPATH
- EDB
- OASIS
- QDB
- CDW
- Microsoft Word
- UCLA Box
- Outlook
- HBS
- Excel
- Data entry
- PTR
Timeline
Sr. Administrator Analyst
UCLA Neurology
03.2022 - Current
HR Administrative Analyst
David Geffen School of Medicine BC
11.2016 - 02.2020
Administrative Specialist
Ethnomusicology/Music
12.2014 - 11.2016
Administrative Specialist
Earth and Planetary Space Sciences
11.2006 - 12.2014
Administrative Assistant
UCLA Housing Services
01.2005 - 10.2006
High School Diploma -
Crenshaw High School
UCLA Academic Personnel