GENEVA CHAPTMAN
Jersey City
Summary
Detail-oriented AP/AR Specialist with 19 years of experience in accounts payable, receivables management, and legal billing. Expertise in law firm collections, e-billing platforms, trust account compliance, and month-end financial reconciliation. Strong ability to manage high-volume invoicing, vendor and client payment applications, and financial reporting. Adept at collaborating with attorneys, vendors, and finance teams to improve cash flow and streamline billing operations.
Overview
12
12
years of professional experience
Work History
Senior AP Analyst
Marc Jacobs International
02.2024 - Current
- Manage accounts payable operations, ensuring accurate invoice processing, expense coding, and timely payments
- Verify domestic and international vendor financial documents, W-9 forms, 1099s, VAT numbers, and withholding tax (WHT) compliance
- Reconcile vendor statements and client account balances, identifying and resolving discrepancies
- Assist with month-end and year-end close, including financial reporting and general ledger reconciliation
- Oversee credit hold and risk assessment procedures, ensuring compliance with company policies
- Maintain detailed financial records for audit support and internal reporting
Credit Control Lead
Ropes & Gray LLP
09.2023 - 01.2024
- Managed a team of three Credit Controllers, each responsible for collecting receivables for 20 Billing Responsible Lawyers (BRL)
- Oversaw collections for high-value law firm client accounts, including bankruptcy cases and e-billing disputes
- Handled month-end and closing processes for attorney receivables, ensuring accurate financial reporting and reconciliation
- Advised attorneys on ethical billing policies, debtor accounts, and write-offs
- Resolved billing discrepancies by coordinating with the Billing & Finance departments
- Negotiated client payment terms and settlements, escalating legal matters as needed
- Utilized 3E & iManage legal accounting software for receivables tracking and reporting
Senior Credit and Collections Manager
MODO Eyewear
06.2017 - 09.2023
- Managed accounts receivable and collections processes, ensuring timely payments and reducing outstanding balances
- Conducted credit reviews and placed accounts on credit hold based on financial risk assessments
- Verified domestic and international vendor financial documents, tax information (VAT, W-9, 1099, withholding tax compliance), and corporate policy adherence
- Led AR reconciliations, account adjustments, and payment processing
- Assisted with month-end and year-end closing processes, preparing financial reports and reconciliations
- Provided detailed monthly and quarterly AR & collection reports to senior management
Credit & Collections Analyst
Max Finkelstein Inc.
11.2015 - 06.2017
- Processed client payments, account adjustments, and automated transactions
- Placed customer accounts on credit hold and managed risk assessments
- Verified vendor tax details and compliance for both domestic and international suppliers
- Analyzed aging reports to proactively mitigate bad debt and improve collections
Family Office Accountant
Sebastian Family
07.2013 - 09.2015
Legal Collections Specialist
Northern Leasing
09.2012 - 04.2013
Education
Accounting -
T.C.I. College of Technology
New York, NYNursing -
Lincoln Technical Institute
Allentown, PASkills
- Accounts Payable & Receivable Management
- Legal Billing & Collections (3E, iManage, e-Billing)
- Domestic & International Vendor Financial & Tax Verification (W-9, 1099, VAT, WHT)
- Trust Account & Compliance Oversight
- Month-End & Year-End Closing Processes
- Credit Hold & Risk Assessment
Timeline
Senior AP Analyst
Marc Jacobs International
02.2024 - Current
Credit Control Lead
Ropes & Gray LLP
09.2023 - 01.2024
Senior Credit and Collections Manager
MODO Eyewear
06.2017 - 09.2023
Credit & Collections Analyst
Max Finkelstein Inc.
11.2015 - 06.2017
Family Office Accountant
Sebastian Family
07.2013 - 09.2015
Legal Collections Specialist
Northern Leasing
09.2012 - 04.2013
Accounting -
T.C.I. College of Technology
Nursing -
Lincoln Technical Institute
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