Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
Generic

Georgia Kelley

Mission Viejo,CA

Summary

Dynamic Senior Office Manager with a proven track record of excelling in project management and travel coordination. Highly organized and an effective communicator, I successfully led a full office relocation for over 75 employees, enhancing operational efficiency and team culture. Known for thriving in a fast-paced environment.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Senior Office Manager & Executive Assistant

Center Street Lending
Irvine, CA
03.2022 - Current
  • Assisted C-Suite executives and office staff with daily workload management.
  • Plan and organize travel logistics for employees and executives.
  • Schedule one-on-one meetings for the Sales Manager and loan officers via Microsoft Teams.
  • Maintain Outlook calendars for conference room bookings and meetings.
  • Project leader and vendor main point of contact for full office relocation involving over 75 employees.
  • Facilitate the ongoing movement of office space and team member space, as needed.
  • Collaborate with the IT company for onboarding new hires and troubleshooting needs.
  • Coordinate office supply management to support operational requirements.
  • Maintenance upkeep on office machines as needed, including printers, industrial coffee, water and ice machines, refrigerator, and dishwasher.
  • Coordinate with building management for office maintenance needs.
  • Organize meetings, company-wide end-of-month lunches, holiday parties, team employee appreciation trips.

Proposal Coordinator/Assistant to Controller

Herdman Architecture & Design
Irvine, CA
02.2021 - 09.2021
  • Supported Controller in managing daily workload and financial operations.
  • Reviewed proposals and budgets within accounting system for accuracy.
  • Oversaw vendor insurance certificates and W9 documentation compliance.
  • Maintained employee PTO records and monitored hours worked.
  • Processed invoices in accounting system to ensure timely payments.

Office Manager/Assistant to CFO

Paulus Engineering
Anaheim, CA
09.2020 - 02.2021
  • Supported CFO in managing daily operations and workload.
  • Reviewed payroll, taxes, and prevailing wage compliance.
  • Coordinated over 50 vehicles and yard equipment for leases, purchases, and registrations.
  • Maintained employee records, forms, and documentation accuracy.
  • Drafted contracts for new projects ensuring proper bonds and insurance certificates.
  • Managed billing processes for emergency project services.

Office Manager

RGA
Irvine, CA
09.2014 - 09.2020
  • Managed the day-to-day operations of the office of seven architects and two principals, with limited supervision.
  • Executed various administrative tasks, such as answering phones and bulk mailings.
  • Managed accounts payable and receivable processes.
  • Generated and reviewed outbound client invoices to ensure accuracy.
  • Maintained financial filing systems, and reconciled monthly bank and credit card statements.
  • Reviewed accounts payable/receivables, researched, and resolved billing discrepancies promptly.
  • Drafted legal project documents, including Substantial Completion Certificates and payment certificates.
  • Point of contact for the PEO representative for all HR compliance and payroll processing.

Education

AA - Communications

Saddleback College
Mission Viejo

Skills

  • Microsoft Office (Word, Excel, Outlook, Teams)
  • Click Up
  • FastCall
  • Creative & proactive problem solving
  • Highly organized
  • Employee onboarding
  • Quick learner
  • Attention to detail
  • Effective communicator
  • Cultivate team culture
  • Project management
  • Vendor relations
  • Travel coordination
  • Calendar management
  • Efficient
  • Energetic
  • Personable
  • Event planning

Certification

  • Realtor
  • Notary Public

References

  • Mike Gill, Principal, RGA, 949-433-7019
  • Alex Rasi, Branch Manager, Wells Fargo, 949-278-4665
  • Erin Thrash, Architect, Rexford Industrial, 951-743-9134
  • Brenda Porrazzo, Project Manager, Sr. Specialist, Chick-fil-A, 949-690-7643

Timeline

Senior Office Manager & Executive Assistant

Center Street Lending
03.2022 - Current

Proposal Coordinator/Assistant to Controller

Herdman Architecture & Design
02.2021 - 09.2021

Office Manager/Assistant to CFO

Paulus Engineering
09.2020 - 02.2021

Office Manager

RGA
09.2014 - 09.2020

AA - Communications

Saddleback College

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