A dynamic and highly skilled Executive Assistant with over 25 years of experience supporting C-level executives and UHNWIs in fast-paced, high-pressure environments. Renowned for exceptional organizational abilities, strategic problem-solving, and a proactive approach to managing complex schedules and logistics across multiple time zones, with a consistent 24/7 commitment. Highly proficient in navigating ever-changing, high-volume calendars with precision and foresight, ensuring optimal time utilization and minimizing conflicts in rapidly shifting environments. Proven expertise in leading and mentoring administrative personnel to elevate their skills and capabilities, and in streamlining workflows to boost operational efficiency. Adept at coordinating large-scale domestic and international events, overseeing intricate travel arrangements, and cultivating cross-functional relationships to drive collaboration and achieve results. Respected for maintaining the highest discretion with sensitive information and delivering solution-oriented support that aligns seamlessly with organizational objectives. Skilled at managing multiple priorities with accuracy, excelling in teamwork, and maintaining a steadfast commitment to excellence in every detail. Open to relocation for the right opportunity.
Currently serve as Executive/Personal Assistant to the Executive Director of the Board at HIF Global, continuing a longstanding professional relationship that began during her tenure as CEO of Tellurian Inc. in August 2017 and transitioning over to HIF Global in February 2022. Providing seamless, high-level support across both professional and personal functions. Responsibilities include:
Professional
Personal
As an Executive Assistant at Frank's International, I provided comprehensive executive-level support to the CHRO of Global Human Resources and the Chief Financial Officer, with additional support to the Executive Leadership Team. Served as a key liaison between the CHRO of Global Human Resources, Executive Leadership Team, and Board of Directors, managing complex and frequently changing calendars and schedules. Coordinated domestic and international travel, organized pre-planning trip schedules, and administered business visa applications for regions including Africa, Asia, the Middle East, and India. In addition, prepared monthly expense reports to ensure accurate posting and tracking of reimbursements, planned and organized corporate events and meetings, and prepared and edited highly confidential correspondence and reports. Scheduled interviews with potential candidates and vendors, maintaining departmental organizational charts using Visio.
As Team & Business Travel Coordinator for the Houston Rockets, reported directly to the CFO and provided daily updates to the SVP of Basketball Operations. Primary objective was to oversee all travel arrangements for the NBA team, ensuring all travel was researched, negotiated, and booked accurately and cost-effectively while adhering to the organization's customer service standards. Managed business and personal travel arrangements for the team owner, coordinating logistics with private planes, FBOs, hotels, and drivers. Additionally, was responsible for organizing complex travel arrangements for large groups, including 150 passengers for pre-season games in Manila and Taipei in October 2013, and 130 passengers for games in Beijing and Guangzhou, China, in October 2010. This included handling passport renewals and visa applications for both business and tourist travel.
Managed all aspects of team travel logistics, including the team charter manifest, hotel rooming lists, in-flight catering, ground transportation, group tours, and meal arrangements. Traveled with the team to ensure the smooth operation of charter flights, liaise with flight crews, and guaranteed the team received the highest standard of service at each hotel. As an assistant to the Team Owner and CEO, I coordinated their international and domestic travel, aided in annual budget planning for team expenses, and served as the first point of contact for player transfers to and from Houston. Responsible for troubleshooting and resolving any travel-related issues that arose and stayed updated on airline rules, regulations, tariffs, and industry requirements to apply this information accurately. Successfully coordinated a road trip for 500 season ticket holders to Miami in 2006.