Gerri Faircloth
BRISTOL,FLORIDA
Summary
Highly motivated procurement and contract professional with both private and public sector experience. Management professional bringing contracting and procurement background, leadership talents and focus on performance. Continuously reviews work to identify areas of opportunity. Focused on enhancing workflows and procedures to maximize team success. Hardworking Procurement experienced in field and ready for challenging assignments. Reliable in completing quality work and exceeding expectations.
Overview
16
16
years of professional experience
Work History
Contract and Procurement Manager
Panama City – Bay Airport and Industrial District D.b.a Northwest florida beaches international airport
Panama City, FL
07.2023 - Current
- I serve as the sole procurement and contract professional at Northwest Florida Beaches International Airport
- I am responsible for the oversight and direction of all purchasing and contracting functions for five departments
- During my tenure, I have established best practices and created templates for procurement and contracting functions and training for personnel that coincides with these updated processes
- Duties Include: Meet with supervisors and department heads to understand the needs
- Forecast needs and supplies
- Draft and Process Request for Proposals, Invitations to Bid, Request for Statement of Qualifications, and Request for Quotes for commodities, services and construction projects
- Conduct site visits/pre-bid meetings for all solicitations
- Review and negotiate contracts with vendors and suppliers
- Train new employees and support team members as necessary
- Research suppliers and vendors for services and supplies
- Manage inventory
- Ensure partners continue to meet company needs
- Collect and analyze data to ensure the company is making the best decisions
- Perform market research
- Monitor budgets to ensure things are completed within fiscal year and project timelines
- Provide high level reports and presentations to executive leadership and Board members
- Other related duties as needed.
Assistant Project Manager/Office Administrator
Skar Construction, Inc.
Hosford, Florida
10.2020 - 07.2023
- I was responsible for two main functions for the company, office operations management and assistant project manager for commercial construction projects
- Management of office operations included coordinating schedules for projects and employees, budgeting and maintaining service and commodity needs for all departments, disbursements, accounts receivable, and employee relations
- Oversight of fleet, as well as preparing and filing business taxes, certifications, and licensures
- Project management included preparing bid packages for new projects, construction estimation and supply request, permitting, maintaining contracts, site visits, invoicing, and communication with vendors and investors.
- Worked closely with owners to determine fiscal year budgets.
- Other duties, as assigned.
Purchasing Director
Department of State
Tallahassee, Florida
04.2019 - 10.2020
- Served as the Deputy Director of Departmental purchasing for the operations and management of all State of Florida owned buildings, employee benefits, telecommunications, fleet management, and private prison management
- This included but was not limited to the following: Assisted in leading a professional staff in the day-to-day operation of competitively procuring commodities and services pursuant to Chapter 287, Florida Statutes
- This includes developing agency competitive solicitations, requests for information, contracts, and other solicitations or purchasing processes and documents
- Assisted in the management of the department's purchasing card program
- Assisted staff in tracking and reporting procurement status
- Coordinate procurements with divisions, department leadership, and the Office of the General Counsel
- Facilitate effective, on-going communication with stakeholders to forecast procurement needs
- Identify and implement ways to continually improve purchasing practices within the agency
- Provide guidance to stakeholders regarding governing purchasing laws and administrative rules
- Coordinate, develop, implement and ensure compliance with procurement and contract management policies, procedures, best practices, and process improvements
- Review procedures and processes and recommends changes, as necessary
- Assisted in the responsibility for the supervision of staff including performance management, planning and directing work, managing schedules including leave requests, fostering a healthy and positive work environment, and working with the Office of Human Resources during hiring and disciplinary actions.
Deputy Director of Purchasing
Florida Department of Management Services
09.2017 - 04.2019
- Served as the deputy director of departmental purchasing for the operations and management of all State of Florida owned buildings, employee benefits, telecommunications, fleet management, and private prison management
- This included but was not limited to the following: Assisted in leading a professional staff in the day-to-day operation of competitively procuring commodities and services pursuant to chapter 287, Florida Statutes
- This includes developing agency competitive solicitations, requests for information, contracts, and other solicitations or purchasing processes and documents
- Assisted in the management of the department's purchasing card program
- Assisted staff in tracking and reporting procurement status
- Coordinate procurements with divisions, department leadership, and the office of the general counsel
- Facilitate effective, on-going communication with stakeholders to forecast procurement needs
- Identify and implement ways to continually improve purchasing practices within the agency
- Provide guidance to stakeholders regarding governing purchasing laws and administrative rules
- Coordinate, develop, implement and ensure compliance with procurement and contract management policies, procedures, best practices, and process improvements
- Review procedures and processes and recommends changes, as necessary
- Assisted in the responsibility for the supervision of staff including performance management, planning and directing work, managing schedules including leave requests, fostering a healthy and positive work environment, and working with the office of human resources during hiring and disciplinary actions.
Senior Purchasing Analyst
Florida Department of Corrections
11.2016 - 04.2017
- SERVED AS THE LEAD PURCHASING ANALYST FOR THE CONSTRUCTION AND SERVICE CONTRACTS
- Draft solicitation and contract documents (including but not limited to original contracts, amendments, change orders, solicitations, etc.) in accordance with applicable rules, regulations and Florida Statutes (F.S.)
- Manage the complete solicitation process from advertisement on the Vendor Bid System (VBS) and/or Florida Administrative Registry (FAR) to contract execution for both Chapter 287 and 255, F.S
- Work closely with Program areas to determine the correct process for their purchasing needs and/or actions needed on current contracts
- Manage employees and coordinate work assignments within my work unit by monitoring and assigning projects to direct reports
- Responsible for the entry of construction contract documents into the Florida Accountability Contract Tracking System (FACTS)
- Research and determine cost analysis on project spend
- Perform special projects and duties as needed.
Operations and Management Consultant
Florida Department of Environmental Protection
04.2014 - 11.2016
- Draft solicitation and contract documents (including but not limited to original contracts, amendments, change orders, solicitations, etc.) in accordance with applicable rules, regulations and Florida Statutes (F.S.)
- Manage the complete solicitation process from advertisement on the Vendor Bid System (VBS) and/or Florida Administrative Registry (FAR) to contract execution for both Chapter 287 and 255, F.S
- Entry of all contract information into Contract Administration and Reporting System (CARS)
- Advertisement and management of solicitations in the Vendor Bid System (VBS)
- Works with Program areas regarding all new or amended projects
- Reviews appropriate checklist to determine vendor/recipient determinations
- Analyzes detailed budgets received for proposed contract cost increase amendments to assure cost are reasonable and meet budget constraints
- Notifies potential contractors or Department personnel of the need for justification or the revisions of questionable data
- Completes contract checklist on each contract amendment drafted
- Assist DEP employees with locating minority vendors in promoting the One Florida Initiative
- Responsible for the adding, deleting and management of FLAIR users for the reconciliation of P-card charges using SAMAS
- Responsible for all Contract Task Assignment entries into the Florida Accountability Contract Tracking System (FACTS)
- Serve as the records management liaison for the procurement office
- Other projects as assigned.
Grant Specialist II and Grant Specialist IV
FLORIDA DEPARMENT OF ENVIRONMENTAL PROTECTION
11.2008 - 04.2014
- Drafts and prepares amendments, change orders and funding increment letters in accordance with applicable rules, regulations and statues
- Updates the electronic logs on all activities (execution, financial tracking, amendments, and change orders)
- Updates contract activity in Contracts Administration and Reporting System (CARS)
- Receives all the task assignments and task assignment change orders for the agency and reviews for accuracy and compliance before entering all tasks into CARS
- Prepares periodic reports for issuance to Department program areas regarding task assignment deficiencies, prepares and submits contract reports to DFS on agreements or direct orders which exceed the Category Two
- Reviews purchase requisitions and change orders in My Florida Market Place (MFMP) for accuracy and completeness
- Develops documents regarding standard operating procedures
- Serve as backup for scanning responsibilities for the section as well as acts as the Procurement liaison with the DEP Scanning Section for questions/corrections which may arise
- Perform verification of contract related insurance documents received to insure the proper coverage(s) meet or exceed the contract requirements while utilizing CARS
- Primary contact for adding, deleting and password resets for SAMAS and the P-card processing
- Served as FSECC liaison and backup to the current liaison
- Other duties as assigned.
Education
Cosmetology -
North Florida Cosmetology Institute Inc
Tallahassee, FL04.2003
Tallahassee Community College
Tallahassee, FL08.2000
Skills
- Compliance
- Cashflow planning and management
- State & Federal Tax Codes
- QuickBooks Certified
- Exceptional oral and written communication
- Records management (10 years)
- Document management (10 years)
- Vendor management (10 years)
- Contract negotiation (10 years)
- Compliance management (10 years)
- Procurement (10 years)
- Legal drafting (10 years)
- Contract management (10 years)
- Negotiation (10 years)
- Contracts (10 years)
- Business management (2 years)
- Purchasing (10 years)
- Strategic planning (10 years)
- Contractor management (10 years)
- Document review (10 years)
- Research (10 years)
- Management (7 years) (5 years)
- Budgeting (10 years)
- Management Consulting
- Accounts Receivable (10 years)
- Project Management (10 years)
- Office Management (5 years)
- Program Management (5 years)
- Process Improvement (5 years)
- Team Management (5 years)
- Accounting (2 years)
- Operations Management (5 years)
- Business Continuity Planning (10 years)
- Pricing (10 years)
- Change Management
- Interviewing (5 years)
- Business Development (5 years)
- Auditing (10 years)
- Procurement Management (10 years)
- Pricing Updates
- Inventory Management
- Documentation And Reporting
- Supplier management
- Performance Improvement
- Price Negotiation
- Market Analysis
- Process Improvement
- Trends Analysis
- Relationship Building
- Analytical Thinking
- Cost Assessments
- MS Office
- Verbal and Written Communication
- Purchase Orders
- Team Leadership
- Quality assurance standards
- Attention to Detail
- Supplier Relations
- Cost controls familiarity
- Trend Analysis
- Basic Mathematics
- Specification preparation
- Program coordination
- Pricing Structures
- Financial Administration
- Account Management
- Process Development
- Procurement Proposals
- Policy improvements
- Contract Negotiation
- Staff Training
- Budget Administration
- Strategic Planning
- Bidding management
- Forecasting
- Coaching and Mentoring
- Bid process management
- Supplier Relationship Management
- Document Preparation
- Vendor Sourcing
- Vendor invoicing
- Data Collection
- Business savvy
- Customer Service
- Resourcefulness
- Needs Assessment
- Price Negotiations
- Logistics Coordination
Timeline
Contract and Procurement Manager
Panama City – Bay Airport and Industrial District D.b.a Northwest florida beaches international airport
07.2023 - Current
Assistant Project Manager/Office Administrator
Skar Construction, Inc.
10.2020 - 07.2023
Purchasing Director
Department of State
04.2019 - 10.2020
Deputy Director of Purchasing
Florida Department of Management Services
09.2017 - 04.2019
Senior Purchasing Analyst
Florida Department of Corrections
11.2016 - 04.2017
Operations and Management Consultant
Florida Department of Environmental Protection
04.2014 - 11.2016
Grant Specialist II and Grant Specialist IV
FLORIDA DEPARMENT OF ENVIRONMENTAL PROTECTION
11.2008 - 04.2014
Cosmetology -
North Florida Cosmetology Institute Inc
Tallahassee Community College
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