GIAO NGOC TRAN
Houston,TX
Summary
Offering 23 years of expertise in oil and gas accounting, I have adeptly overseen the consolidation, validation, and processing of Accounts Payable and Accounts Receivable transactions for downstream, midstream, and upstream segments. Notably, I have played a pivotal role in three SAP implementations, demonstrating exceptional coordination skills and facilitating seamless collaboration between departments to ensure successful project completion.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Primary billing & Secondary Cost Analyst
PHILLIPS66
10.2019 - 04.2024
- Interfaced with Traders and Schedulers for problem resolution and consistency
- Timely and accurately processing products invoices for Primary Billing(1year)-95%& Secondary Cost invoices (01/2020-present)-80% using SAP-R3 and SAP-S4
- Developed relationships with third party vendors as a representative of Phillips66
- Interfacing with Regulatory group
- Worked with several P66 groups including Commercial Trade Support, Billing Support, Star Pricing, and Star Customer
- Vendor Request, Movement capture analyst when invoices have issue
- Worked with Front Office, FP&A, MCA, Vendor Data, Pricing, IT, and Business Development on vendors resolution
- Reconciled Vendor invoices to Right Angle
- Reconciled outstanding expenses and invoices, GR/IR for compliance and cleanup open items and payment blocks in SAP
- Created sale invoices to Customers
Senior Accounts Payable Specialist
PETROBRAS AMERICA, INC.
01.2003 - 08.2019
- Verified information needed, including PO#’s, invoice amounts, coding, tax, and freight, before posting invoices
- Input financial (non-PO) invoices in SAP, including joint interest billing, JV operator cash calls, and employee expense reports in a timely manner
- Reduced preparation time for1099 reporting to vendors and to the IRS at the end of each year by30%
- Coordinating with vendor's address, tax ID and email addresses
- Coordinated with appropriate buyer, trader, and supervisor to correct issues immediately, reducing payment delay by80%
- Researched and assisted with vendor inquiries and reconciliation of accounts, reducing overpayments and underpayments to vendors by10-20%, if credit were on accounts
- Verified accuracy to avoid duplicate payments by checking invoice dates, invoice numbers, and invoice amounts
- Reduced late payment20% by checking vendor banking information before posting invoices
- Responded to and investigated inquiries from various departments on payment status
- Worked with treasury department to analyze vendor accounts, including open items, past-due invoices, and credits
- Provided payment status and backups to auditors
- Worked in AR: sending sale invoices to customer, collecting money in timely manner, reducing outstanding AR by15%
Accounts Payable Specialist
Petrobras America Inc.
10.2000 - 01.2003
- Set up new vendors and posted invoices using Payout and SAP systems
- Processed payments using ACH, Wire, and FX and Check weekly for external vendors and internal associates
- Assisted accountant with researching issues in general and administrative expenses paid by check
- Managed approximately 30 incoming calls, email to verified vendors' address, banking information in order to send Check/Wire/ACH/FX to correct address & bank accounts
- Contacted vendors to obtain banking information and verified for accuracy to avoid double payments
- Performed invoices control procedure
- Responded to external vendors inquiries and provided solutions
- Investigated inquiries from various departments on payment status
Education
Associate Degree - Accounting
Houston Community College System
Houston, Texas05.2000
Skills
- SAP-R3, SAP-S4, Right Angle and Banking Payment Software/ Microsoft Excel/ Word/ Lotus Notes/Outlook
- Microsoft Excel
- Teamwork
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Organizational skills
- Team collaboration
- Effective communication
- Adaptability and flexibility
- Decision-making
- Relationship building
- Team building
- Task prioritization
- Self motivation
- Goal setting
- Professionalism
- Interpersonal communication
- Strategic planning
- Adaptability
- Written communication
- Project management
- Vendor selection
- Vendor management
- Regulatory compliance
- Pricing analysis
- Communication skills
Certification
Accredited Payables Specialist-APS
Timeline
Primary billing & Secondary Cost Analyst
PHILLIPS66
10.2019 - 04.2024
Senior Accounts Payable Specialist
PETROBRAS AMERICA, INC.
01.2003 - 08.2019
Accounts Payable Specialist
Petrobras America Inc.
10.2000 - 01.2003
Accredited Payables Specialist-APS
Associate Degree - Accounting
Houston Community College System
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